Legal Assistant

Tullylegal; Buffalo, Northern (NY, KY); On-site; USD 51,000 - 69,000; Full time

Benefits offered by this job

401(k) match

Health insurance

Dental coverage

Vision coverage

Paid time off & holidays

Job summary

Tully Rinckey is seeking a Legal Assistant for our Buffalo, NY office. You will support Partners, Senior Attorneys, and Associates with all aspects of legal document preparation, client communication, and office procedures. A meticulous work style and strong client service are required.

Responsibilities include front desk duties, calendar management, draft documentation, and coordinating meetings and filings. Experience in a law office and proficiency with MS Office/Westlaw are preferred.

Qualifications

• One to two years of law firm or office experience.
• Two-year legal assistant or paralegal education preferred.
• Proficient in Microsoft Office, Excel, Westlaw, and document management software or equivalent.
• Able to prepare draft documentation using Word/templates and revise as directed.
• Prior experience with KPIs and metrics preferred.
• Notary Public is preferred.

Responsibilities

• Maintain front desk and greet clients.
• Assist attorneys with document prep and filing.
• Manage electronic calendars and deadlines for attorneys.
• Draft and revise legal documents and correspondence.
• Coordinate meetings, filings, and exhibits for meetings/court appearances.
• Support client communication and general office procedures.
• Maintain files per firm policies.

Skills

Law firm experience

Drafting / documentation

Attention to detail

Client communication

KPI / metrics

Education

Two-year paralegal or legal assistant education

Tools

Microsoft Office

Excel

Westlaw

Document management software

Job description

Legal Assistant
Tully Rinckey
Buffalo, NY | Full-time | $60k/year

Tully Rinckey PLLC is seeking a Legal Assistant to join our team in our Buffalo, NY office.

Responsibilities

The Legal Assistant will be directly responsible for supporting Partners, Senior Attorneys, Associates, in various practice areas, on all aspects of legal document preparation, client communication, and general office procedures. A strong attention to detail, commitment to quality work product, and client service skills are required.

Duties & Responsibilities

• Maintain a professional and welcoming front desk environment.
• Greet clients and guests, notify attorneys or staff of arrivals, and assist with visitor coordination.
• Generate and send replenishment requests to clients in accordance with firm policies.
• Following up with clients regarding outstanding replenishment and account receivable payments through email and phone communication.
• Maintain electronic and physical files according to company procedures.
• Scan and post all correspondence, emails, notes from telephone calls, and faxes to ensure proper file compliance.
• Maintain task lists for documents and court deadlines.
• Electronic calendar maintenance for attorneys.
• Assisting Attorneys will 100% client contact with law firm clients.
• Draft legal documents and correspondence, as directed.
• Prepare and assemble materials, documents, and exhibits for meetings, court appearances, and hearings.
• Schedule appointments for attorneys.
• Research inquiries and requests for information.
• General office duties as assigned for the professional operation of a law firm.

Qualifications

• One to two years of law firm or office experience.
• Must be a self-starter, work well with co-workers, and perform all secretarial duties.
• Two-year legal assistant or paralegal education preferred.
• Proficient in all aspects of Microsoft Office, Excel, Westlaw, and document management software or equivalent.
• I must be able to prepare draft documentation using Word or through templates and be able to revise and finalize as directed.
• Prior experience with KPIs and metrics preferred.
• Notary Public is preferred.

Compensation & Benefits

• 100% employer match on 401(k) contributions up to 6% for full-time employees.
• 100% employer-paid health insurance premiums for standard coverage.
• 100% employer-paid dental and vision coverage
• Three weeks of paid time off, plus 11 paid federal holidays. Employees are eligible to earn an additional week of paid time off after 18 months of employment.

Equal Opportunity Statement

Tully Rinckey PLLC is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.