Legal Assistant - Banking

LIPPES MATHIAS LLP; Buffalo (NY); On-site; USD 34,440 - 38,572; Full time

Benefits offered by this job

Medical, dental & vision

401(k) & profit-sharing

Parental leave

Long-term disability

Life/AD&D insurance

Job summary

Lippes Mathias LLP in Buffalo, NY seeks an experienced Legal Assistant to support multiple attorneys with drafting, organizing and maintaining files. The role involves client contact, document preparation and calendar management to keep matters moving smoothly.

The ideal candidate has 3+ years of legal assistant experience, excellent typing and software skills, and strong discretion. This full-time position offers competitive pay and comprehensive benefits, with downtown parking available.

Qualifications

• 3+ years of experience as a legal assistant in a transactional or business law setting.
• Typing speed 65+ wpm with high accuracy.
• Proficient in Office365, Word, Excel and Outlook.
• Strong organizational skills and attention to detail.
• Ability to manage competing priorities and meet deadlines.
• Professional written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Associate degree or paralegal certificate preferred.

Responsibilities

• Prepare memoranda to open new matters.
• Create and maintain electronic directories and physical files.
• Draft documents for attorney review, redact, edit and proofread.
• Prepare and send out correspondence.
• Communicate with clients on scheduling and status.
• Save, print and file document submissions.
• Maintain close files and follow up on items.
• Maintain Outlook calendars and schedule appointments.
• Coordinate travel arrangements as needed.
• Provide other administrative and clerical support.

Skills

Strong organizational skills

Attention to detail

Deadline‑driven

Professional communication

Discretion

Education

Associate degree or paralegal certificate

Tools

Office365

Microsoft Word

Microsoft Excel

Outlook

Job description

About the Role

We are seeking an experienced Legal Assistant with superior organizational skills to support multiple attorneys in a position with significant client contact. The successful candidate will support the team in drafting and organizing legal documents and maintaining files.

What You'll Do

• Prepare memoranda to open new matters
• Create and maintain electronic directories and physical files
• Draft documents for attorney review, redact, edit, and proofread documents as requested
• Prepare and send out correspondence
• Communicate with clients surrounding scheduling and status updates
• Save, print, and file document submissions
• Maintain close files and follow up on outstanding items
• Maintain Outlook calendars and schedule appointments
• Coordinate travel arrangements as needed
• Provide other administrative and clerical support as needed

What We're Looking For

• Minimum 3+ years of experience as a legal assistant, preferably in a transactional or business law environment
• Accurate typing speed of 65+ wpm
• Proficiency in Office365, Microsoft Word, Excel, and Outlook
• Strong organizational skills and attention to detail
• Ability to manage competing priorities and meet deadlines in a fast‑paced environment
• Professional written and verbal communication skills
• Ability to handle confidential information with discretion
• Associate degree or paralegal certificate preferred

Compensation

Salary range: $25-$28/hour. This is a good‑faith estimate for the position based on location and minimum criteria. Actual compensation may vary based on experience and other job‑related factors as permitted by law.

Benefits

We offer competitive pay, a year‑end bonus opportunity, and a comprehensive benefits package that includes:

• Medical, dental & vision, beginning your first month
• Immediate eligibility for 401(k) and profit‑sharing plan
• Paid parental leave
• Long‑term disability (firm‑paid)
• Life/AD&D insurance

For roles at our downtown locations, firm‑arranged parking is available. We also keep the break room stocked with complimentary snacks and beverages.

Contact

To learn more about Lippes Mathias, visit our recruiting website: https://www.lippescareers.com/