Legal Assistant

WizeHire, Inc; Boca Raton (FL); On-site; USD 28,000 - 33,000; Full time

Job summary

The Siegel Law Group in Boca Raton, FL is seeking a Legal Assistant to support attorneys and staff by managing legal files and case workflows from intake through completion.

Ideal candidate has experience in estate planning, probate, and trust administration, with strong organization and the ability to handle confidential information in a fast-paced, client-focused firm.

Qualifications

• Preferred 3 years of experience in a legal office or law firm.
• Bachelor’s degree in a related field preferred.
• Experience with Clio, HubSpot, or related software.
• Strong organizational and time-management skills.
• Professional phone and written communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Demonstrated ability to handle confidential information.

Responsibilities

• Organize and manage client files.
• Support attorneys with document preparation, coordination, review, and filing.
• Track case deadlines, tasks, and documents to ensure timely case progression.
• Perform accurate data entry and maintain organized electronic and physical files.
• Coordinate document execution and witness document signings as needed.
• Communicate professionally with attorneys, staff, and clients.
• Ensure confidentiality and compliance with firm procedures.

Skills

3 years experience

Strong organizational skills

Attention to detail

Communication skills

Time management

Independent & collaborative

Education

Bachelor’s degree (preferred)

Tools

HubSpot

Clio

Job description

The Siegel Law Group Boca Raton, FL, US

We are seeking a Legal Assistant to support attorneys and staff by managing legal files and case workflows from intake through completion. This role is ideal for a detail-oriented legal professional with experience in estate planning, probate, and trust administration who thrives in an organized, client-focused law firm environment.

Maintain and update legal files using CRM and practice management systems, including HubSpot and Clio

Organize and manage client files

Support attorneys with document preparation, coordination, review, and filing

Track case deadlines, tasks, and documents to ensure timely case progression

Perform accurate data entry and maintain organized electronic and physical files

Coordinate document execution and serve as a witness to document signings as needed

Communicate professionally with attorneys, staff, and clients

Ensure confidentiality and compliance with firm procedures

Preferred 3 years of experience in a legal office or law firm

Bachelor’s degree in a related field preferred

Experience with Clio, HubSpot, or related software

Strong organizational and time-management skills

Close attention to detail and accuracy

Professional phone and written communication skills

Ability to manage multiple priorities in a fast-paced environment

Ability to work independently and collaboratively

Demonstrated ability to handle confidential information

Compensation

$20 - $24 Hourly

The Siegel Law Group is a well-established estate planning and probate law firm based in Boca Raton, Florida, serving clients throughout the state. Our practice focuses on probate and trust administration, wills and trusts, asset protection planning, Medicaid planning, long-term care planning, and elder law.