Legal Assistant

Protingent; Bellevue (WA); On-site; USD 81,000 - 106,000; Full time

Job summary

Protingent is seeking a Legal Assistant to provide high-level support to its legal team in Bellevue, WA. The role involves managing calendars, scheduling meetings, and coordinating communications for company lawyers and paralegals.

You will draft, edit, and organize confidential documents, reports, and presentations using Word, Excel, PowerPoint, and related tools. Ideal candidates have 5+ years of legal administrative or paralegal experience, strong organizational skills, and a professional

Qualifications

• 5+ years of legal administrative or paralegal support experience

Responsibilities

• Provide dedicated support for company lawyers and legal team members
• Coordinate calendars, meetings, and travel for legal staff
• Prepare and edit legal documents, letters, memos, and reports
• Manage confidential communications and sensitive information
• Maintain organized electronic documents and secure sites for legal files
• Assist NDA team and update internal Legal Department pages
• Support knowledge of export control and compliance training requirements
• Take minutes during meetings and create follow-up action lists

Skills

Legal administration

Executive support

Attention to detail

Calendar management

Communication

Tools

MS Word

Excel

Outlook

PowerPoint

Planner

Copilot

Jira

Contract management software

Job description

Position Title:

Legal Assistant

Position Description:

Protingent Staffing has an exciting FTE Legal Assistant opportunity.

Job Responsibilities:

• Dedicated support for Company lawyers (other than General Counsel) and other members of the legal team Manage calendars, prioritize, and respond to internal and external requests for Company lawyers’ time and participation.
• Scheduling meetings of, and coordinate communications among, Company lawyers, paralegals, Director of Risk and Insurance, Export Control and Compliance Program Manager, Vice President of Government Affairs, outside counsel, and others, including agenda creation, calendar invites and responses.
• Prioritize, track, develop and edit internal and external communication including items that are confidential and sensitive in nature.
• Participate in group meetings as needed to understand short- and long-term goals of the legal team and the business, take minutes and create follow-up lists.
• Coordinate communication and requests from the business, outside counsel and others.
• Upload electronic documents to secure site(s) and organize and manage such site(s), with assistance from other Company subject-matter experts.
• Copy, scan, file, and track a variety of business and legal documents.
• Understand the nature of the business to provide value-added service and enhance working relationships.
• Create documents electronically including letters, memos, trip reports, itineraries, status and expense reports, presentations (Power Point), spreadsheets (Excel), and other related documents for the legal team.
• Discretely field, screen, and prioritize correspondence, email, and other communications and prioritize and respond appropriately, coordinating with others.
• Coordinate complex domestic and international travel and logistics for legal team members.
• Manage logistics and planning timelines for visitors, events, and conferences.
• Coordinate with other Company support to provide overall coverage, consistent with ongoing dedicated support for Company Legal.
• Scheduling annual company trainings.
• For example: Export Control training and Government Contract/Grant Compliance training.
• Edit and redline agreements and other documents under the direction of others on the Company legal team.
• Track and organize all procurement communications including intake of procurement within the Legal Department, maintain up?to?date status logs, and regularly update a centralized spreadsheet to ensure accurate documentation and timely follow-up.
• Provide administrative assistance to the NDA team.
• Update internal Legal Department webpage.
• Be responsible for standalone processes or issues within legal, with oversight from others.
• Legal and other research.
• Other tasks and projects as requested from time to time by the Company lawyers, paralegals, Director of Risk and Insurance, and Export Control and Compliance Program Manager, and Vice President of Government Affairs in support of Company's business.

Job Qualifications:

• 5+ years, or equivalent of legal administrative/paralegal support experience, preferably in a fast paced and challenging legal environment.
• Exceptional organization and time management skill—able to prioritize multiple tasks to meet changing deadlines and requests, while strategically thinking ahead.
• Demonstrated experience in maintaining confidentiality during sensitive situations in a dynamic and often changing environment.
• Experience providing executive and legal support, including working directly for high-profile legal teams.
• Proactive management of details, able to anticipate and solve problems with strong attention to detail and proofreading skills.
• Ability to make solid decisions, think ahead, problem-solve, and multi-task in a highly dynamic work environment.
• Ability to work in a team setting and conduct and present oneself in a highly professional manner with both internal and external clients and personnel.
• Ability to receive and provide constructive feedback on work performance.
• Basic knowledge of legal terminology and issues related to commercial and/or intellectual property matters from past support work.
• High level of proficiency in MS Word, Excel, Outlook, PowerPoint, Planner, Copilot, Jira , and contract management software.
• Excellent organizational, analytical, filing, and proofreading skills.
• Excellent oral and written communication skills.
• Ability to execute a high volume and broad scope of tasks.
• The successful candidate will possess a high degree of trust and integrity, communicate openly and display respect and a desire to foster teamwork.

Travel Required:

0-10%.

Job Details:

• Job Type: Direct Hire
• Salary Range Range: $81,382.37 - $105,691.39
• Location: Bellevue, WA
• Export control regulations require candidates to be a U.S. Citizen, U.S. Legal Permanent Resident, or of a protected person status

About Protingent:

Protingent is an Award-Winning provider of top-tier Engineering and IT talent, trusted by companies at the forefront of innovation — from Software and Aerospace to AI, Clean Tech, Medical Devices, and Connected Technologies. We’re passionate about making a positive impact by connecting exceptional talent with meaningful opportunities and helping our clients build the future. #TerraPro