Legal Advertising Associate

Jacksonville Daily Record; Jacksonville (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

Jacksonville Daily Record is seeking a fast-paced, detail-oriented professional to join our Legal Advertising team in Jacksonville, FL. The role involves end-to-end publication of legal notices, client communication, and ensuring accuracy in intake, scheduling, data entry, proofreading, and notarized proofs.

The ideal candidate has strong typing (75 WPM), proficient MS Word/Excel, and familiarity with InDesign or FileMaker Pro.

Qualifications

• Proficient typing speed and accuracy required.
• Strong MS Word/Excel skills and attention to detail.
• Experience with legal notices or publication processes is a plus.

Responsibilities

• Manage intake, scheduling, data entry, and publication workflow for legal notices.
• Prepare and verify notarized proofs of publication and invoicing.
• Assist marketing efforts and maintain knowledge of public notice laws.

Skills

Typing 75 WPM

Microsoft Word

Excel

Adobe Acrobat Pro

InDesign

FileMaker Pro

Notary

Tools

Adobe InDesign

FileMaker Pro

Job description

The Jacksonville Daily Record is seeking a fast-paced, detail-oriented individual to join our Legal Advertising team.

The successful candidate will be trustworthy, competent in prioritizing tasks and meeting deadlines, demonstrate excellent customer service, communication, and organizational skills with a positive can-do and upbeat attitude.

This position is in-office, full-time Monday - Friday 8am to 5pm.It incorporates answering phone calls and email correspondence, welcoming and directing guests, communicating clearly, competently, and effectively with all clients and customers; administrating the entire publication process for all legal notices published - intake, scheduling, data entry, typesetting, proofreading, approval, publication, invoicing and delivery of final confirmation via notarized proof of publication affidavit; accounting and collections; assisting with marketing efforts in existing and future service areas; maintaining a full understanding of all present (and pending) Public Notice laws to maintain the reputation and integrity of our organization and preserve the trust that our clients, community and subscribers have placed in us since 1912.

Candidates must type a minimum of 75 WPM with great accuracy and proofread typed material for accuracy. Attention to detail is a MUST. The ideal candidate will possess strong computer software and hardware skills. Proficient in Microsoft Word, Excel and Adobe Acrobat Pro. Familiarity with Adobe InDesign and FileMaker Pro is a plus. Florida notary certification is also a plus.

We offer a competitive compensation plan, including full benefits, dynamic, fast-paced work environment; and the opportunity to grow personally and professionally.