Legal Administrators

Puyenpa; Washington (District of Columbia); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401k

Paid holidays

Paid time off

Job summary

Puyanpa is seeking Legal Administrators to support a Department of Education program responsible for processing, reviewing, and managing claims under an agency-managed process. Legal Administrators will assist attorneys and program staff by managing documentation workflows, organizing case files, preparing summaries, and ensuring compliance with established procedures and federal guidelines.

This is a full-time remote position that may require onsite in Washington, D.C. with 24 hours notice.

Qualifications

• Associate's or Bachelor's degree preferred; equivalent experience considered.
• Experience in a legal, administrative, compliance, or government-program environment strongly preferred.
• Strong organizational skills with the ability to manage large volumes of documentation.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to understand and follow structured processes, federal guidelines, and program procedures.
• Proficiency with Microsoft Office Suite and document-management systems.
• Ability to handle sensitive or confidential information securely.
• Ability to meet deadlines and work independently or as part of a team.

Responsibilities

• Provide administrative and case-management support to attorneys and adjudication staff.
• Organize, track, and maintain digital case files and documentation related to claims submitted under the Department of Education program.
• Review submissions for completeness, accuracy, and compliance with program requirements.
• Prepare case summaries, issue logs, and status updates for attorney review.
• Conduct preliminary assessments of documentation to identify missing information or inconsistencies.
• Communicate with internal staff to request additional information or clarification when needed.
• Enter and update case information in designated databases, systems, or case-management tools.
• Ensure timely processing of assigned cases in accordance with program deadlines and quality standards.
• Assist with drafting templates, correspondence, and administrative determinations.
• Support quality-assurance activities, reporting requirements, and data tracking as needed.
• Participate in training sessions and team meetings to maintain consistent process knowledge.

Skills

Legal administration

Documentation management

Attention to detail

Written and verbal communication

MS Office

Confidential information handling

Independent / team work

Ability to follow processes

Education

Associate's or Bachelor's degree

Tools

Microsoft Office Suite

Document-management systems

Job description

Overview

The Puyenpa family of companies are comprised of multiple SBA Certified Native American Tribal 8(a) and multi-certified organizations focused on delivering Information Technology, Management Consulting, and General Construction solutions to the Federal Government along with the Commercial Sector.

We are actively seeking Legal Administrators to support a Department of Education (DoED) program responsible for processing, reviewing, and managing claims under an agency-managed process. Legal Administrators will assist attorneys and program staff by managing documentation workflows, organizing case files, preparing summaries, and ensuring compliance with established procedures and federal guidelines. This is a full-time remote position that may require personnel to be onsite in Washington, D.C. with 24 hours notice. A Public Trust clearance will be required.

Responsibilities

• Provide administrative and case-management support to attorneys and adjudication staff.
• Organize, track, and maintain digital case files and documentation related to claims submitted under the Department of Education program.
• Review submissions for completeness, accuracy, and compliance with program requirements.
• Prepare case summaries, issue logs, and status updates for attorney review.
• Conduct preliminary assessments of documentation to identify missing information or inconsistencies.
• Communicate with internal staff to request additional information or clarification when needed.
• Enter and update case information in designated databases, systems, or case-management tools.
• Ensure timely processing of assigned cases in accordance with program deadlines and quality standards.
• Assist with drafting templates, correspondence, and administrative determinations.
• Support quality-assurance activities, reporting requirements, and data tracking as needed.
• Participate in training sessions and team meetings to maintain consistent process knowledge.

Qualifications

• Associate's or Bachelor's degree preferred; equivalent experience considered.
• Experience in a legal, administrative, compliance, or government-program environment strongly preferred.
• Strong organizational skills with the ability to manage large volumes of documentation.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to understand and follow structured processes, federal guidelines, and program procedures.
• Proficiency with Microsoft Office Suite and document-management systems.
• Ability to handle sensitive or confidential information securely.
• Ability to meet deadlines and work independently or as part of a team.

Preferred Experience

• Experience supporting federal programs, legal teams, case-processing units, or administrative adjudication environments.
• Familiarity with federal regulations, Department of Education programs, or claim-review processes.
• Experience working in a compliance or documentation-heavy role.

Puyanpa provides a variety of benefits including company-paid health, dental & vision insurance coverage, as well as additional employee-paid health insurance options; company-paid life and disability insurance; 401k retirement savings plan with employer match; 11 company paid holidays per year, and paid time off.