Legal Administrative Specialist

Minnehaha County; Sioux Falls (SD); On-site; USD 53,000 - 59,000; Full time

Benefits offered by this job

Paid holidays

Health, dental, vision, life insurance

PTO from day one

Extended sick leave

Job summary

The Minnehaha County Public Advocate's Office invites applications for a Legal Administrative Specialist to join our team. We support attorneys with legal administrative tasks, including preparing documents, scheduling, and organizing case information for client files.

You will assist clients and help manage case files in a small office setting. You will handle legal documents, coordinate proceedings, and support defense attorneys across adult and juvenile criminal matters, including abuse and

Qualifications

• High school diploma or GED with two years related experience
• Comparable combination of education and experience may be considered
• Must successfully complete pre-employment background process
• Working knowledge of modern office practices and procedures and legal terminology
• Ability to use technology and related software systems
• Excellent tact, patience, and judgment when handling clients and colleagues
• Ability to plan and direct work of others; strong written and verbal communication
• Professional appearance and courteous, respectful interaction with others

Responsibilities

• Manage incoming phone calls, greet clients, and assist walk‑in visitors
• Prepare legal documents, including letters, orders, affidavits, motions, summonses, and briefs
• Take and transcribe notes and dictation with accuracy
• Coordinate, monitor, and update scheduling for legal proceedings
• Copy, request, and organize reports and records
• Establish and maintain filing and information systems for data storage and retrieval
• Prepare and track employee leave time for timesheets; monitor attorney time for billing
• Process mail; prepare purchase orders and county vouchers; coordinate office supplies
• Assist in filing pleadings and ensure procedures for motions are completed

Job description

The Minnehaha County Public Advocate's Office invites applications for a Legal Administrative Specialist to join our team! We are a small office looking for a Legal Administrative Specialist to support attorneys with legal administrative tasks such as preparing legal documents, scheduling appointments, preparing case information for client files, and assisting clients.

In the role of Legal Administrative Specialist, you will have the opportunity to make a substantial impact on our community. Your duties will encompass the preparation and distribution of legal documents, management of case files, support during legal proceedings, and provision of critical assistance to leading defense attorneys in adult criminal cases, juvenile criminal cases, and matters pertaining to abuse and neglect.

Our employees enjoy a comprehensive benefits package including paid holidays; health, dental, vision, and life insurance; PTO available from day one; an extended sick leave program; inclusion in the South Dakota Retirement System (SDRS); and a deferred compensation plan.

The hiring range for this position is $25.53-$28.15 Hourly

Applications will be accepted until 05:00 PM Central on 9/9/2026

How You Will Make an Impact:

• Manage incoming phone calls, welcome clients, and assist walk-in visitors.
• Prepare legal documents, including letters, orders, affidavits, motions, summonses, and briefs. Take and transcribe notes and dictation, ensuring accuracy.
• Coordinate, monitor, and update scheduling and arrangements for legal proceedings.
• Copy, request, and organize reports and records.
• Establish and maintain effective filing and information management systems for accurate recording, storage, retrieval, and utilization of data.
• Prepare and track employee leave time for timesheet. Monitor attorney time for billing purposes.
• Process incoming and outgoing mail. Prepare purchase orders and county vouchers for processing and payment. Coordinate office supply orders.
• Assist in filing pleadings and ensure completion of procedures required by various motions.

What You Need to Succeed in this Role:

High school diploma or GED plus two years related work experience. Comparable combination of education and experience may be considered. Must successfully complete pre-employment background process.

Working knowledge of modern office practices and procedures and legal terminology. Knowledge of and skill in using technology and related software systems. Ability to exercise great tact, patience, and judgment when managing office clients and family members. Ability to plan and direct the work of others. Effective verbal and written communication. Ability to build and maintain positive, collaborative relationships with colleagues, other agencies, and the public. Present a professional appearance and communicate with others in a respectful and approachable way.

EEO Statement:

Minnehaha County is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion or creed, national origin or ancestry, citizenship, sex or gender including pregnancy, sexual orientation and gender identity, marital status, age, disability, veteran’s status, genetic information, or any other legally protected status. Arrangements for accommodations required by disabilities can be made by contacting Human Resources at [phone].