Legal Administrative Assistant - Public Defender

Colorado; Greeley (CO); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Dental Insurance

State Paid Life Insurance

Short-Term Disability

FSA – Healthcare and Dependent Care

HSA Plan with Employer Contribution

Paid Time Off & Sick Leave

11 paid holidays

401(k) and 457 Plans

Job summary

Office of the Colorado State Public Defender is recruiting an Administrative Assistant for its regional trial offices. This full-time, entry-level role supports reception, case file management, and basic clerical tasks under supervision.

You will handle phones, intake applications for representation, data entry, and organize documents in the case management system, delivering compassionate service to clients.

Qualifications

• Graduation from high school or equivalent required. No prior experience required.
• Knowledge of English language, grammar, and punctuation.
• Knowledge of basic math (addition, subtraction, multiplication and division);
• Knowledge of standard software applications such as, Microsoft Office Word, Excel, internet browsers and e‑mail.

Responsibilities

• Performs general reception duties including answering phones with multiple lines.
• Screens calls, takes messages and refers callers to the appropriate person, office or agency.
• Greets and assists onsite visitors such as, clients, coworkers, and other agency personnel.
• Provides general information such as, name of appointed attorney and scheduled court dates.
• Maintains the reception area.
• Checks the main voice mail and email inbox for the office frequently during scheduled work hours.
• Responds to, or forwards voice and emails to appropriate person, office or agency.
• Assists persons applying for representation by a public defender.
• This includes explaining the application process and ensuring the person is able to submit completed documents.
• Reviews applications and verifies for completeness in accordance with eligibility guidelines.
• Processes applications in accordance with State and Regional Office policies.
• Opens, enters data and updates, and may close client files in the online case management system.
• Moves hardcopy files to/from the closed file room in accordance with policy and procedure.
• Uses court or local jurisdiction internet sites to search client case information.
• Processes incoming and outgoing mail and performs routine clerical tasks such as, copying, printing, sorting, and distributing forms and documents.
• Makes weekly courthouse runs to pick‑up digital and hardcopy discovery files when e‑filing is not available.
• Uploads large volumes of electronic documents, files and media into the online case management database.
• Scans and uploads hardcopy documents.
• Attends meetings and trainings as required.
• Performs other administrative duties as assigned.

Skills

Client service

Multitasking

Verbal communication

Confidentiality

Education

High school diploma

Tools

Microsoft Office

Excel

Adobe Acrobat

Job description

Office of the Colorado State Public Defender is recruiting an Administrative Assistant for its regional trial offices. This full-time, entry-level role supports reception, case file management, and basic clerical tasks under supervision.

You will handle phones, intake applications for representation, data entry, and organize documents in the case management system, delivering compassionate service to clients.