Legal Administrative Assistant Litigation

Snell & Wilmer; Costa Mesa (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

Join a prestigious law firm as a Legal Administrative Assistant, where your organizational and administrative skills will shine. In this dynamic role, you will support attorneys in the Bankruptcy Practice Group, managing calendars, preparing legal documents, and ensuring smooth operations in a fast-paced environment. With a focus on detail and accuracy, you will play a crucial role in maintaining case files and assisting with court filings. This is an exciting opportunity to contribute to a respected firm that values diversity and offers a competitive compensation package along with generous benefits from day one. If you thrive in a collaborative setting and are passionate about the legal field, this position is perfect for you.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Life Insurance

401K/Profit Sharing

Paid Holidays

Tuition Reimbursement

Paid Time Off

Sick Leave

Qualifications

• 3+ years as a legal administrative assistant in a mid-size law firm.
• Knowledge of California court procedures and e-filing experience.

Responsibilities

• Manage calendars, travel schedules, and billable hours for attorneys.
• Proofread and prepare legal documents ensuring compliance.

Skills

Legal Document Preparation

Calendar Management

Timekeeping & Billing

Communication Skills

Attention to Detail

Analytical Skills

Knowledge of Court Procedures

Document Management Systems

Proficiency in Excel

Proficiency in Word

Proficiency in OneNote

Proficiency in Outlook

Tools

Document Management System

Microsoft Excel

Microsoft Word

Microsoft OneNote

Microsoft Outlook

Job description

Job Category: Administrative

Requisition Number: LEGAL001668

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• Posted: November 8, 2024
• Full-Time

Locations

Showing 1 location

Description

For Applicants Residing in California: Snell & Wilmer takes the privacy of the personal information that we collect from you during the employment application process seriously. In compliance with California’s Consumer Protection Act (“CCPA”), we are providing you with our Privacy Notice for California Residents and our general Privacy Policy. As required by the CCPA, our notice describes the categories of personal information we collect (or may collect) from you as well as our use and disclosure of that personal information. Please review this Notice and our Privacy Policy. By providing your personal information as part of the recruitment or application process, you consent to the collection, use, and disclosure of your personal information by Snell & Wilmer consistent with this Notice.

Legal Administrative Assistant Job Details:

Put your administrative and organizational skills to work at Snell & Wilmer, one of the largest and most prestigious law firms in the Western United States. We currently have an opening for Legal Administrative Assistant within the Bankruptcy Practice Groups in our Orange County office.

To thrive in this role, you will ensure that all documents have been proofread, edited, and revised as necessary. You will manage calendars, travel schedules, and accurately record billable and unbillable time. The ability to handle the day-to-day juggling of the work of multiple attorneys in a fast-paced environment is key to your success.

The hours are Monday through Friday from 8:30 a.m. to 5:00 p.m. in the office.

Position responsibilities include, but are not limited to the following:

• File and Matter Management: Open and maintain new matters as instructed by attorneys. Ensure all relevant documents are properly included and organized within case files.
• Document Review & Preparation: Proofread, edit, and revise documents to ensure accuracy and compliance with legal standards. Prepare a wide range of legal documents.
• Court Hearings & Depositions: Assist in preparing for court hearings by organizing necessary documents and exhibits. Schedule remote appearances and manage court deadlines. Coordinate with court reporting services for depositions and mediations.
• Court & Arbitration Filings: Handle e-filing of court documents and manage attorney services for filings. Assist with filings related to arbitration matters through the American Arbitration Association.
• Calendar and Schedule Management: Manage attorneys' calendars, including travel arrangements, appointments, and deadlines. Anticipate the needs of attorneys and provide proactive support to keep them organized.
• Timekeeping & Billing: Accurately record both billable and non-billable hours, ensuring timely and accurate reporting for invoicing purposes.
• Client & Staff Communication: Foster and maintain positive working relationships with attorneys, clients, and staff. Handle incoming phone calls, respond to client inquiries, and provide necessary information.
• Document Management: Create tasks, upload documents, and send emails within the document management system. Ensure proper documentation and communication is maintained.
• Expense Reimbursement: Submit and track attorney expense reimbursements in a timely and organized manner.

Experience and Qualifications:

• 3 plus years experience as a legal administrative assistant within a mid-size law firm.
• Prior experience supporting attorneys in bankruptcy and commercial finance practice groups.
• Knowledge of California court procedures at the state and federal levels.
• State, Federal and Appellate filing experience and e-filing experience.
• Familiarity with legal documents, court filings, and legal terminology.
• Prior document management system experience preferred, but not required.
• Excel, Word, OneNote, and Outlook proficiency.
• Attention to detail and strong analytical abilities.

The pay range for this position is $35.00 to $45.00 per hour depending on years of experience.

Snell & Wilmer offers a competitive performance-based compensation and a generous benefits package starting on your first day. The benefits package includes medical, dental, vision, disability, life insurance, 401K/profit sharing, paid holidays, tuition reimbursement, paid time off including vacation time, personal time, and sick time where appropriate. Snell & Wilmer values the principles of Diversity, Equity, and Inclusion. Be Seen, Be Heard, Belong.

Snell & Wilmer is an Equal Employment Opportunity employer.