Legal Administrative Assistant - Intellectual Property

TalentAlly; New York (NY); On-site; USD 63,000 - 83,000; Full time

Job summary

A leading global law firm is seeking a Legal Administrative Assistant to join their Intellectual Property Practice Group. This entry-level position will focus on providing comprehensive administrative support while working closely with attorneys in a collaborative, fast-paced environment. Key responsibilities include document management, scheduling, and client interaction. Candidates should possess strong organizational and communication skills and a Bachelor's degree is preferred.

Benefits

401(k) eligibility

Paid time off benefits

Qualifications

• Bachelor's degree and 1 year of internship or professional experience preferred.
• Demonstrates proficiency in Microsoft Office suite.
• Strong organizational skills and attention to detail required.

Responsibilities

• Provides administrative support to the Intellectual Property Practice Group.
• Manages scheduling, document processing, and client correspondence.
• Facilitates travel arrangements and handles billing processes.

Skills

Organizational skills

Attention to detail

Communication skills

Education

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Legal Administrative Assistant - Intellectual Property

Legal Administrative Assistant - Intellectual Property

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Morgan, Lewis & Bockius LLP, one of the world's leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking a Legal Administrative Assistant (LAA) to support the Intellectual Property Practice Group. Reporting to the Administrative Support Manager this position will be responsible for providing a broad range of administrative, secretarial and document processing support with guidance to the assigned Practice Group in an environment where superior client service is emphasized and practiced.

Maintaining an in-office presence is important to delivering our services through an integrated and collaborative work culture. Firm policy requires this role to work in the office three days per week as scheduled by their manager unless client demands, or another accommodation approved by their practice group, require them to be elsewhere.

Primary Functions And Responsibilities

• Regularly utilizes Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; timely communicates with supervisor(s) through BigHand and/or directly the status of task completion and new developments that may impact the assignment and proactively seeks additional information or guidance when needed.
• Draft engagement letters, routine correspondence and memoranda; updates recurring reports as assigned.
• Update monthly chart for Associates and Advisors.
• Update eRoom/Clientsite, document in FileSite and incorporate into working plan document.
• Answers phones and takes messages, assists with time entry, schedules appointments and coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set-ups,
• Processes new business intake, related forms, and correspondence.
• Processes expense reports and invoices; arranges check requests; monitors through completion.
• Arranges travel and prepares itineraries; maintains attorney travel and desk profiles.
• Coordinates or assists with printing, scanning, copying of documents and/or sending of same.
• Provides legal research, case support and project assistance.
• Other administrative duties as assigned.
  
  

Education And Experience

• Bachelor's degree and one (1) year of internship or professional experience preferred.
• Professional services industry experience a plus.
• Demonstrates proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Portable Document Format (PDF) software and ability to adapt to new software programs.
• Strong organizational skills, attention to detail, the ability to balance multiple tasks in a fast-paced environment, and the ability to manage confidential information with discretion.
• Excellent written/verbal communication skills, strong interpersonal skills, and the ability to work independently with guidance as part of a team.
• Ability to prioritize and balance competing demands and meet deadlines in a fast-paced professional environment.
• Flexibility to work overtime required.
  
  

Qualified candidates must apply online by visiting our website at www.morganlewis.com and selecting "Careers."

For positions in New York, NY, the salary range for this job posting is: $63,250.00 - $82,225.00.

The base salary or hourly wage range for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors. The final salary or hourly wages offered may be outside of this range based on other reasons and individual circumstances. Additionally, salary or hourly wages may be only part of the total compensation package. The total compensation package for this position may also include a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, the employee will be in an "at-will position" and the firm reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to individual performance, firm or individual department/team performance, and market factors.

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates

Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or [e-mail]

If hired, your employment relationship with the firm will be on an "at-will" basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.

PDN-9efa0ec5-ad6c-43d4-b6b7-98f0dcf63723

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Technology, Information and Media

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