Legal Administrative Assistant II

State Farm; Chicago (IL); Hybrid; USD 56,000 - 70,000; Full time

Benefits offered by this job

Get Paid! Annual raise and bonus

Stay Well! Health insurance premium is

Develop and Grow! Tuition assistance

Plan Ahead! IVF/adoption assistance, 2

Time off up to 20 days + parental time

Job summary

State Farm is seeking a Legal Administrative Assistant to provide secretarial support to corporate counsel in a hybrid Chicago office. The role includes managing emails and records, organizing files, coordinating meetings, and assisting with invoices and supplies.

You may mentor teammates and support multiple counsel levels as needed. The position emphasizes discretion, strong communication, and the ability to multi-task across platforms, with hours typically Monday–Friday 8:00am–4:15pm CT and a

Qualifications

• Litigation experience preferred, but not required.
• Strong written and verbal communication skills.
• Strong critical thinking and decision-making skills.
• Ability to multi-task across technical platforms.
• Proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
• Applies discretion and appropriate security measures in handling confidential and sensitive information.
• Accountability and resourcefulness.

Responsibilities

• Provide secretarial and clerical support for corporate counsel; assist varied levels of counsel.
• Manage emails and records, prepare correspondence, create reports, and other duties as assigned.
• Organize and maintain records, files, and reference materials.
• Arrange and prepare meetings and events, including logistics for virtual, on-site and off-site meetings.
• Assist with invoices, tracking, requisitions, supplies, equipment and other services.
• Mentor/train others and provide backup support.

Skills

Strong written and verbal comms

Critical thinking

Multi-tasking across platforms

Microsoft Office proficiency

Discretion with confidential info

Accountability

Resourcefulness

Tools

Microsoft Office Suite

Job description

Overview

Being good neighbors – helping people, investing in our communities, and making the world a better place – is who we are at State Farm. It is at the core of how we operate and the reason for our success. We're moving with urgency to become a Next Gen Good Neighbor, with technology that strengthens human connections and enhances the customer experience. As an employee, you'll spend less time navigating systems and more time applying judgment, empathy, and expertise in the moments that matter most.

Responsibilities

Legal Administrative Assistants: Our Legal Administrative Assistants provide secretarial and clerical assistance for corporate counsel. Assistance would be in support of:

• May support various levels of counsel
• Manage emails and records, prepare correspondence, create reports, and other duties as assigned
• Organizes and maintains records, files, procedural or reference materials, data, and miscellaneous information
• Arranges and prepares meetings and events, including coordinating agendas, logistics, travel, and other services, for virtual, on-site and off-site meetings
• Assists with invoices and tracking, and requisitions supplies, equipment, and other services
• Mentor/train others and provide backup support

Where You'll Work: This is a hybrid position which allows you to spend some of your time working from home as well as some time working collaboratively in-office at our Chicago. The office is located at: 2 N. Riverside Plz Ste 1600, Chicago IL.

During the job training period you may have a higher percentage of time spent in-office to support your learning experience. Hours of Operations: Hours of operation are continually evaluated and may change based on business need. Successful candidates are able and willing to work flexible work shifts and may be asked to work overtime and/or irregular hours. Hours for the position are Monday-Friday 8:00am-4:15pm CT.

Qualifications

Competitive candidates also demonstrate the following:

• Litigation experience preferred, but not required
• Strong written and verbal communication skills
• Strong critical thinking and decision-making skills
• Ability to multi-task across technical platforms
• Proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software
• Applies discretion and appropriate security measures in handling confidential and sensitive information
• Accountability
• Resourcefulness

Additional Details:

• Professional who is comfortable supporting and communicating with various roles, including executives.
• Among other assigned tasks, the candidate will have some responsibilities for the office, including opening and/or closing the office, maintaining the office kitchen, ordering and managing supplies, interact with the building management and internal State Farm personnel regarding needs and accesses at direction of office leadership.

Our Benefits

Because work-life balance is a priority at State Farm, compensation is based on our standard 38:45-hour work week!

• Potential starting salary range: $55,966.63 - $70,000.00
  • Starting salary will be based on skills, background, and experience
  • High end of the range limited to applicants with significant relevant experience
• Potential yearly incentive pay up to 9% of base salary

At State Farm, we offer more than just a paycheck. Check out our suite of benefits designed to give you the flexibility you need to take care of you and your family!

• Get Paid! On top of our competitive pay, you are eligible for an annual raise and bonus.
• Stay Well! Focus on you and your family’s health with our robust health and wellbeing programs. State Farm pays most of your healthcare premium, and we offer multiple healthcare plan options, including a high deductible plan. All medical plans provide 100% coverage for in-network preventative care, AND you and your family have access to vision, dental, telemedicine, 24/7 mental health professionals, and much more!
• Develop and Grow! Take advantage of educational benefits like industry leading training programs, top-notch tuition assistance programs, employee resource groups, and mentoring.
• Plan Ahead! Plan for those big moments in life with benefits like fertility/IVF/adoption assistance, college coaching, national discount programs, interactive monthly financial workshops, free financial coaching, and more. You can also start a savings account or consider financing through our State Farm Federal Credit Union!
• Take a Little “You” Time! You will have access to our generous time off policies designed so you can plan around holidays, family events, volunteering, or just to take a relaxing day off. With the opportunity to initially earn up to 20 days annually plus parental leave, paid holidays, celebration day, life leave (40 hours/year), bereavement leave, and community service/education support days, there will be plenty of time for you!
• Give Back! We offer several ways to give back through our Matching Gift Program, Good Neighbor Grant Program, and the Employee Assistance Fund.
• Finish Strong! Plan for retirement using free financial advisors and a 401(k) plan with company contributions of up to 7% of your salary.

Visit our State Farm Careers page for more information on our benefits, locations, and the hiring process of joining the State Farm team!