Legal Administrative Support

State Farm; Jericho (NY); Sur place; USD 56 000 - 58 000; Plein temps

Résumé du poste

State Farm’s Jericho, NY Legal Administrative Support role supports the Law Department in a fast-paced civil litigation environment. The position involves providing administrative assistance to attorneys and leadership, handling mail, records, and document preparation, and managing reception duties in a hybrid office setting.

The role offers career development within a Fortune 50 company. The ideal candidate has office experience, strong customer service, and familiarity with legal terminology.

Qualifications

• Office environment experience
• Legal office environment preferred, but not required
• Strong customer service background
• Knowledge of legal and medical terminology is a competitive advantage
• Experience with New York E-filing is a competitive advantage
• Knowledge of local and state rules regarding pleadings and pre-trial matters, deadlines, and filing requirements is a competitive advantage

Responsabilités

• Provide administrative support and assistance to Law Department colleagues, including rotation reception duties
• Processing mail
• Ordering/downloading records
• Preparing legal document and correspondence
• Reception area/phone responsibilities
• Other tasks as assigned

Connaissances

High-volume workload management

Organizational skills

Written & verbal communication

Data entry accuracy

Legal terminology knowledge

New York E-filing experience

Outils

Microsoft Office

Adobe

Case Management system

Document Storage system

Description du poste

Overview

Being good neighbors – helping people, investing in our communities, and making the world a better place – is who we are at State Farm. It is at the core of how we operate and the reason for our success. We're moving with urgency to become a Next Gen Good Neighbor, with technology that strengthens human connections and enhances the customer experience. As an employee, you'll spend less time navigating systems and more time applying judgment, empathy, and expertise in the moments that matter most.

Responsibilities

As a Fortune 50 company, we hire the best employees to serve our customers, making us a leader in the insurance and financial services industry. In 2024, the Leadership Council on Legal Diversity named State Farm a Top Performer and Compass Award Winner. Additionally, Fortune named State Farm one of the World’s Most Admired Companies.

Our mission is to provide high quality legal services in a cost-effective manner and to act as strategic thinking partners for our client and customers. To succeed, we need self-starters who are agile, creative, collaborative, strategic, passionate, and communicative.

James F. Butler & Associates, insurance staff counsel for State Farm Insurance Companies, is seeking a Legal Administrative Support role to join the Jericho, New York Claim Litigation office. While every day can provide different experiences and opportunities, a typical day involves providing administrative assistance to Law Department colleagues including attorneys and leadership in a fast-paced civil litigation environment. The office allows for collaborative environments with access to team members for support. This is an excellent entry level opportunity in a legal environment and provides diversity of work and the opportunity for career development. The position is classified as a hybrid role, meaning that the work arrangement calls for hours in the office and virtually. Everyone in a hybrid role is required to spend time in the office. Work arrangements could change over time based on business needs. Hours for the position are Monday-Friday 8:30 AM - 5:00 PM or 9:00 AM – 5:30 PM.

LOCATION: 300 Jericho Quadrangle, Suite 260, Jericho, NY 11753

The team is comprised of multiple roles and levels including, Legal Administrative Support, Legal Secretary, and Paralegal.

Legal Administrative Support responsibilities include, but are not limited to:

• Provide administrative support and assistance to Law Department colleagues, including rotation reception duties
• Processing mail
• Ordering/downloading records
• Preparing legal document and correspondence
• Reception area/phone responsibilities
• Other tasks as assigned

Qualifications

Previous Experience required

• Office environment experience
• Legal office environment experience is preferred, but not required
• Strong customer service background

Key Skills required

• Demonstrated ability to work and manage a high-volume workload while meeting deadlines in a fast-paced environment
• Strong organizational skills, prioritizing, decision making, multitasking, time management, and proactivity
• Strong written and oral communication skills (attention to detail, accuracy of data entry)
• Accurate typing skills
• Knowledge of legal and medical terminology, local and state rules regarding pleadings and pre-trial matters, deadlines, and filing requirements is a competitive advantage
• Experience with medical records collection through subpoenas and/or authorizations is a competitive advantage
• Experience with New York E-filing is a competitive advantage

Technology/software experience required

• Accurate and efficient in an electronic enviroment
• Working knowledge of Microsoft Office Suite
• Working knowledge of Adobe
• Working knowledge of a Case Management system
• Working knowledge of a Document Storage system

Additional Details

• Applicants are required to be eligible to lawfully work in the U.S. immediately. State Farm will not sponsor applicants for U.S. work opportunities.

Our Benefits

Because work-life balance is a priority at State Farm, compensation is based on our standard 38:45-hour work week!

• Potential starting salary range: $56,042.19 - $58,000.00
  • Starting salary will be based on skills, background, and experience
  • High end of the range limited to applicants with significant relevant experience
• Potential yearly incentive pay up to 9% of base salary

At State Farm, we offer more than just a paycheck. Check out our suite of benefits designed to give you the flexibility you need to take care of you and your family!

• Get Paid! On top of our competitive pay, you are eligible for an annual raise and bonus.
• Stay Well! Focus on you and your family’s health with our robust health and wellbeing programs. State Farm pays most of your healthcare premium, and we offer multiple healthcare plan options, including a high deductible plan. All medical plans provide 100% coverage for in-network preventative care, AND you and your family have access to vision, dental, telemedicine, 24/7 mental health professionals, and much more!
• Develop and Grow! Take advantage of educational benefits like industry leading training programs, top-notch tuition assistance programs, employee resource groups, and mentoring.
• Plan Ahead! Plan for those big moments in life with benefits like fertility/IVF/adoption assistance, college coaching, national discount programs, interactive monthly financial workshops, free financial coaching, and more. You can also start a savings account or consider financing through our State Farm Federal Credit Union!
• Take a Little “You” Time! You will have access to our generous time off policies designed so you can plan around holidays, family events, volunteering, or just to take a relaxing day off. With the opportunity to initially earn up to 20 days annually plus parental leave, paid holidays, celebration day, life leave (40 hours/year), bereavement leave, and community service/education support days, there will be plenty of time for you!
• Give Back! We offer several ways to give back through our Matching Gift Program, Good Neighbor Grant Program, and the Employee Assistance Fund.
• Finish Strong! Plan for retirement using free financial advisors and a 401(k) plan with company contributions of up to 7% of your salary.

Visit our State Farm Careers page for more information on our benefits, locations, and the hiring process of joining the State Farm team!