Legal Administrative Assistant (Estate Planning and Administration)

Buckley Fine, LLC; Barrington (IL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k) with matching

Disability insurance

Health insurance

Life insurance

Paid time off

Vision insurance

Pet insurance

Voluntary Accident coverage

Job summary

Buckley Fine Law is seeking an organized Legal Assistant with at least 2 years of experience in a law firm to support multiple attorneys, especially in Estate Planning and Estate Administration. The role requires managing calendars, drafting documents, and ensuring deadlines are met.

Join a collaborative, client-focused firm with a team-driven culture that values initiative and reliability, offering opportunities for professional growth and meaningful client service.

Qualifications

• At least 2 years of experience in a legal assistant or legal administrative role.
• Experience in estate planning or estate administration preferred.
• Strong proofreading and high attention to detail.
• Proficiency in Microsoft Office; comfortable with document drafting and formatting.

Responsibilities

• Support multiple attorneys with day-to-day administrative and legal tasks
• Manage calendars, schedule meetings, and coordinate client appointments
• Answer and direct incoming phone calls and communicate professionally with clients, attorneys, and other professionals
• Assist with client intake and follow-up communications
• Draft, format, and proofread legal documents and correspondence
• Maintain organized electronic and physical files
• Track deadlines, anticipate what is needed, and proactively assist attorneys with managing their deadlines and workflow
• Attend client meetings as needed to witness and notarize documents

Skills

Communication skills

Verbal communication

Written communication

Time management

Client service

Organization

Education

Associate's or Bachelor's degree

Tools

Clio Practice Management

Microsoft Office

Job description

Buckley Fine Law is a collaborative, client-focused firm with strong practices in estate planning, trust and estate administration, corporate law and litigation. We are committed to delivering high-quality legal services while fostering a team-oriented environment that supports professional growth and long-term success.

Job Summary

We are seeking an organized, detail-oriented Legal Assistant with at least 2 years of experience in a law firm setting to join our team. The ideal candidate will provide essential support to multiple attorneys, particularly in the areas of Estate Planning and Estate Administration. This role requires the ability to manage multiple administrative tasks and projects with competing deadlines.

Why This Role Stands Out

• Work closely with experienced attorneys in a growing, well-respected firm
• Client-facing role with meaningful interaction and responsibility
• Opportunity to expand your experience in estate planning and administration
• Supportive, team-driven culture that values initiative and reliability

Key Responsibilities

• Support multiple attorneys with day-to-day administrative and legal tasks
• Manage calendars, schedule meetings, and coordinate client appointments
• Answer and direct incoming phone calls and communicate professionally with clients, attorneys, and other professionals
• Assist with client intake and follow-up communications
• Draft, format, and proofread legal documents and correspondence
• Maintain organized electronic and physical files
• Track deadlines, anticipate what is needed, and proactively assist attorneys with managing their deadlines and workflow
• Attend client meetings as needed to witness and notarize documents

Requirements

• At least 2 years of experience in a legal assistant, legal administrative, or similar law firm supportive role; experience in estate planning, estate administration, or another legal practice area preferred
• Previous experience using Clio Practice Management softwareStrong written and verbal communication skills, with excellent proofreading abilities and high attention to detail
• Highly organized with strong time management skills and the ability to prioritize competing deadlines
• Pleasant, professional demeanor and strong client-service skills
• Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint)
• Associate or bachelor’s degree preferred
• 401(k) with matching
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Voluntary Accident, Critical Illness, Hospital Indemnity, Identity Theft Protection, Pet insurance, and Vision insurance