Legal Administrative Assistant | Corporate Omaha, Nebraska, United States

Koley Jessen; Omaha (NE); On-site; USD 40,000 - 60,000; Full time

Job summary

A dynamic law firm in Omaha seeks a Legal Administrative Assistant to support attorneys and paralegals through essential administrative and legal tasks. The ideal candidate will possess strong communication skills, attention to detail, and a growth mindset, contributing to a vibrant team culture.

Benefits

Competitive salary

Robust benefits package

Continuous learning opportunities

Wellbeing programs

Qualifications

• At least two years of relevant experience.
• Proficiency in Microsoft Office, particularly Excel.
• Excellent academic and professional credentials.

Responsibilities

• Administrative tasks including time entry and document management.
• Legal-specific tasks like dictation, document revisions, and court filings.
• Coordination of travel and scheduling.

Skills

Critical thinking

Attention to detail

Verbal communication

Written communication

Time management

Education

Legal and/or administrative assistant experience

Tools

Microsoft Office

Job description

Koley Jessen is a dynamic law firm powered by dynamic people. The firm is seeking a reliable, and driven Legal Administrative Assistant to work closely with attorneys and paralegals to provide over-the-top service and achieve the best results for our clients.

Our collaborative culture drives our ability to solve complex and challenging client problems with imagination and determination. Our investment in one another drives our success and ensures that Koley Jessen will always be a great place to work. Every team member is a vital part of any legal matter. The Legal Administrative Assistant partners with Attorneys and Paralegals to provide solutions to our clients, creating unlimited learning opportunities and increased levels of engagement. The Legal Administrative Assistant will also be a member of the Legal Administrative Assistant team and collaborate with other Legal Administrative Assistants on projects as needed.

A Legal Administrative Assistant at Koley Jessen has the ability to multitask in a consistently fast-paced environment, and possesses a proficiency in Microsoft Office applications while embracing relevant technology to actively improve his/her skills through formal and informal learning/training. The Legal Administrative Assistant will also possess effective verbal and written communication skills and has the ability to adapt his/her communication style to suit different audiences. An eagerness to learn and perform at a high-level of engagement and practice critical thinking skills is ideal.

Legal Administrative Assistant duties include, but are not limited to:

• Administrative tasks (time entry, expense reports, printing, calendaring, scanning, mailings, maintaining and organizing electronic files, coordinating travel arrangements)
• Legal-specific tasks (dictation/transcription, document revisions, document conversions, redlining, docketing)
• Other higher-level tasks (document drafting, assisting with closings, preparing virtual closing books, court filings, scheduling hearings).

Who we want:

• A focused and organized professional with precise attention to detail and a desire to deliver impeccable service for clients
• A critical thinker with exceptional written and oral communication skills and the ability to simplify and explain complex topics to clients in an understandable manner
• An organized project manager who can balance multiple projects at various stages, while ensuring timely completion of work and meeting all deadlines
• An individual with a growth mindset who wants to develop his or her skills and assist the team in the pursuit of continuous improvement

What you need:

• At least two years of legal and/or administrative assistant experience
• Experience working with the estate planning workspace
• Proficiency with the Microsoft Office suite of programs, including in particular Excel,
  and other computer / software technologies
• Excellent time management abilities and proactive management of deadlines
• Keen attention to detail
• The ability to work effectively in a team environment
• Excellent academic and professional credentials

What we offer:

• A people-focused and results-orientated culture;
• Programs and activities to enhance your wellbeing;
• Continuous learning and professional development opportunities;
• Competitive salary and a robust benefits package including medical, dental, vision, life and long-term disability insurance options, 401(k) with Firm contribution, and Employee Assistance Programs;
• A beautiful central Omaha office equipped with modernized workspaces

Koley Jessen is a dynamic law firm powered by highly-talented people. Our collaborative culture drives our ability to provide over-the-top service and achieve the best results for our clients. Our investment in one another fuels our success and ensures that Koley Jessen will always be a great place to work and to grow professionally.

Koley Jessen celebrates, supports and promotes diversity, equity, and inclusion and is an Equal Opportunity Employer inclusive of protected veterans and individuals with disabilities. Koley Jessen strictly prohibits any discrimination or harassment based on a person’s race, color, sex, national origin, ancestry, age, disability, religion, military and veteran status, sexual orientation, gender identity, gender expression, genetic information, pregnancy, or any other ground prohibited by law.

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