Legal Administrative Assistant: Calendar & Docs Expert

Confidential; Bridgeville (Allegheny County); On-site; USD 52,000 - 72,000; Full time

Job summary

Confidential in Bridgeville, PA is seeking a Legal Administrative Assistant to provide high-level administrative support to attorneys and legal staff. Responsibilities include calendar coordination, document preparation, file maintenance, client communication, and billing support.

The ideal candidate is highly organized, detail-oriented, professional, and capable of managing multiple priorities in a deadline-driven legal environment.

Qualifications

• High School Diploma or equivalent required; associate degree or training preferred.
• 3+ years of administrative/secretarial or legal support experience.
• Law firm or professional services background strongly preferred.

Responsibilities

• Manage attorney calendars, meetings, appointments, court dates, and internal deadlines.
• Prepare, format, proofread, and finalize correspondence and routine legal documents.
• Maintain organized client files and confidential documentation.
• Open new matters, update contacts, and organize incoming documents.
• Answer, screen, and route phone calls with professional communication.
• Coordinate meetings, travel arrangements, and attorney schedules.
• Assist with time entry, expense reports, billing support, and invoicing.
• Scan, copy, print, assemble, mail, and distribute documents.
• Coordinate document signatures, deliveries, and routine filings.
• Support reception and general office operations and supplies.
• Handle confidential firm information with discretion.

Skills

Microsoft Office

Calendar management

Proofreading

Communication

Discretion

Document management

Billing knowledge

In-person office

Education

High School Diploma or equivalent

Associate degree in administrative/legal office (preferred)

Job description

Confidential in Bridgeville, PA is seeking a Legal Administrative Assistant to provide high-level administrative support to attorneys and legal staff. Responsibilities include calendar coordination, document preparation, file maintenance, client communication, and billing support.

The ideal candidate is highly organized, detail-oriented, professional, and capable of managing multiple priorities in a deadline-driven legal environment.