Legal Administrative Assistant (Alexandria, VA)

shulmanrogers; Alexandria (VA); On-site; USD 40,000 - 60,000; Full time

Job summary

Shulman Rogers seeks a Legal Administrative Assistant to join its Alexandria, VA office. This multifaceted role supports attorneys, handles front-desk responsibilities, and assists with office management.

In this full-time, in-office position, you will organize case files, support client intake, manage calendars, and coordinate with vendors. The role requires a high school diploma (associate or bachelors preferred) and familiarity with FileVine/iManage is a plus.

Qualifications

• High school diploma or equivalent required; associate or bachelors degree preferred.
• 2 years of experience in a legal administrative or similar role preferred.
• Proficiency with FileVine and iManage is a plus.
• Knowledge of legal terminology, court filing procedures, and document management.

Responsibilities

• Organize, maintain and archive hard-copy and electronic case files.
• Assist with client intake, including organizing documents, scheduling meetings, communicating with potential clients.
• Run conflict checks and open new cases using the firms practice management software.
• Use FileVine to manage tasks, contacts, documents, data entry and other case-related activities.
• Perform electronic filing of pleadings in VA, MD, and DC courts.
• Manage attorneys' calendars, schedule meetings, depositions, and mediations.
• Serve as the point of contact for clients, guests, and vendors.
• Answer and direct incoming calls.
• Communicates supply needs and equipment maintenance issues to the Office Manager.
• Manage general office operations, including office events and mail delivery.

Skills

Calendar management

Client intake

Communication

Attention to detail

Multitasking

Education

High school diploma or equivalent

Associate or Bachelor's degree preferred

Tools

FileVine

iManage

Job description

Shulman Rogers seeks a Legal Administrative Assistant to join its Alexandria, VA office. This multifaceted role combines administrative support for attorneys, front desk responsibilities, and office management duties.

Responsibilities:

Attorney Support:

• Organize, maintain and archive hard-copy and electronic case files.
• Assist with client intake, including organizing documents, scheduling meetings, communicating with potential clients.
• Run conflict checks and open new cases using the firm's practice management software.
• Use FileVine to manage tasks, contacts, documents, data entry and other case-related activities.
• Perform electronic filing of pleadings in VA, MD, and DC courts.
• Manage attorneys' calendars, schedule meetings, depositions, and mediations.

Receptionist Duties:

• Serve as the point of contact for clients, guests, and vendors.
• Answer and direct incoming calls.

Office Management:

• Communicates supply needs and equipment maintenance issues to the Office Manager in a timely manner.
• Manage general office operations, including office events and mail delivery.

Education and Experience:

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• 2 years of experience in a legal administrative or similar role preferred.
• Technological savvy and proficiency with case management software (FileVine and iManage experience a plus).
• Knowledge of legal terminology, court filing procedures, and document management.

This is a full-time, in-office position.

Shulman Rogers offers excellent long-term career opportunities and full benefits.