Legal Administrative Assistant

Shulman Rogers Gandal Pordy & Ecker; Alexandria (VA); On-site; USD 42,000 - 54,000; Full time

Job summary

Shulman Rogers seeks a Legal Administrative Assistant to join its Alexandria, VA office. This role combines administrative support for attorneys, front desk responsibilities, and office management duties.

The position is full-time and in-office, with responsibilities spanning file organization, client intake, conflict checks, calendar management, and office operations. A high school diploma is required, with preference for an associate or bachelor's degree and 2 years of relevant experience.

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• 2 years of experience in a legal administrative or similar role preferred.
• Knowledge of legal terminology, court filing procedures, and document management.

Responsibilities

• Organize, maintain and archive hard-copy and electronic case files.
• Assist with client intake, including organizing documents, scheduling meetings, communicating with potential clients.
• Run conflict checks and open new cases using the firm's practice management software.
• Use FileVine to manage tasks, contacts, documents, data entry and other case-related activities.
• Perform electronic filing of pleadings in VA, MD, and DC courts.
• Manage attorneys' calendars, schedule meetings, depositions, and mediations.
• Serve as the point of contact for clients, guests, and vendors.
• Answer and direct incoming calls.
• Communicate supply needs and equipment maintenance issues to the Office Manager in a timely manner.
• Manage general office operations, including office events and mail delivery.

Skills

Legal terminology

Court filing procedures

Document management

Client communication

Education

High school diploma or equivalent

Associate or Bachelor's degree preferred

Tools

FileVine

iManage

Job description

Shulman Rogers seeks a Legal Administrative Assistant to join its Alexandria, VA office. This multifaceted role combines administrative support for attorneys, front desk responsibilities, and office management duties.

Responsibilities:

Attorney Support:

• Organize, maintain and archive hard-copy and electronic case files.
• Assist with client intake, including organizing documents, scheduling meetings, communicating with potential clients.
• Run conflict checks and open new cases using the firm's practice management software.
• Use FileVine to manage tasks, contacts, documents, data entry and other case-related activities.
• Perform electronic filing of pleadings in VA, MD, and DC courts.
• Manage attorneys' calendars, schedule meetings, depositions, and mediations.

Receptionist Duties:

• Serve as the point of contact for clients, guests, and vendors.
• Answer and direct incoming calls.

Office Management:

• Communicates supply needs and equipment maintenance issues to the Office Manager in a timely manner.
• Manage general office operations, including office events and mail delivery.

Education and Experience:

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• 2 years of experience in a legal administrative or similar role preferred.
• Technological savvy and proficiency with case management software (FileVine and iManage experience a plus).
• Knowledge of legal terminology, court filing procedures, and document management.

This is a full-time, in-office position.

Shulman Rogers offers excellent long-term career opportunities and full benefits.