Legal Administrative Assistant - 558688

Forrest Solutions Group; New York (NY); Hybrid; USD 80,000 - 90,000; Full time

Job summary

Forrest Solutions Group is seeking a Legal Administrative Assistant for a prominent AmLaw 200 firm in Midtown Manhattan. This role involves comprehensive secretarial and administrative duties for litigation attorneys, requiring strong skills in document management and communication. The position will start onsite before transitioning to a hybrid schedule, offering an excellent opportunity for professional growth in a supportive environment.

Benefits

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Disability insurance

Qualifications

• 4+ years experience in administrative support in legal services.
• In-depth knowledge of litigation procedures.
• Ability to produce accurate work under deadlines.

Responsibilities

• Support attorneys by managing case information and documentation.
• Prepare legal documents and manage court filings.
• Schedule meetings and maintain calendars.

Skills

Analytical skills

Written communication

Client service

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Job description

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Base pay range

$80,000.00/yr - $90,000.00/yr

Direct message the job poster from Forrest Solutions

Our client is a well-established AmLaw 200 firm with over 30 areas of practice. They are looking for a Legal Administrative Assistant to join their team in Midtown Manhattan. In this role you would perform several complex secretarial and administrative support functions for two or more litigation Attorneys.

This role will be onsite for the first 90 days, then transition to a hybrid schedule of 1-day WFH, 4 onsite.

Responsibilities

• Support attorneys in the Litigation practice group by maintaining and processing case information, managing the progression of cases to final disposition, creating electronic files, preparing, and processing correspondence, memoranda, and other complex legal documents.
• Litigation duties include preparing documents for state and federal court filings, including discovery requests and responses, letters, pleadings, motions, and documents, as well as e-filing in various state and federal courts, both trial and appellate.
• Maintain calendars, schedule meetings, events, conferences and court dates.
• Prepare and draft a variety of legal documents.
• Receive, maintain, and close paper and electronic client files and pleading binders.
• Research, prepare, and file legal documents with courts and other agencies.
• Manage client communications via phone, email, and in-person.
• Complete and track expense reports, credit card reconciliations, and reimbursements.
• Perform other related duties as required.

Requirements

• Proactive work style with strong analytical skills needed for reading, researching, reviewing, verifying, and routing correspondence, reports, and legal documents
• Ability to stay ahead of deadlines, prioritize tasks and projects, and anticipate attorney and client needs
• Excellent production skills, capable of producing accurate work when transcribing, formatting, inputting data, editing, copying, scanning, and transmitting text, data, and graphics.
• Strong written and verbal communication skills with proficiency in grammar and spelling
• Exceptional client service skills with a proven record of building effective relationships with internal and external clients.

Qualifying Experience:

• Bachelor’s degree or equivalent experience.
• 4+ years of experience in administrative support in the legal or professional services sector
• Demonstrated in-depth knowledge of litigation procedures and substantial experience supporting litigation practices, including case preparation, discovery, trial support, and post-trial activities.
• Knowledge of NY and NJ Court Systems and e-filing.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint), Internet research skills, document management systems, and attorney time entry software.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Legal

• Industries

  Legal Services and Law Practice

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Disability insurance

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