Legal Administrative Assistant

SelectUSA; Washington (District of Columbia); On-site; USD 40,000 - 60,000; Full time

Job summary

A leading government office is seeking an administrative professional to provide litigation and administrative support. This position requires a high school diploma, with an associate’s degree preferred, and three to five years of legal support experience. The role includes communication with office visitors, document preparation, and working as part of a legal team. Candidates should have strong knowledge of Microsoft Office and excellent organizational skills for managing schedules and maintaining files.

Qualifications

• Three to five years of legal support experience.
• Ability to handle multiple phone lines.
• Ability to work independently and as part of a team.

Responsibilities

• Provide litigation and administrative support to in-house attorneys.
• Prepare legal correspondence and documents.
• Serve as the first point of contact to office visitors.

Skills

Knowledge of Microsoft Office Suite

Quantitative skills

Knowledge of business English

Communication skills

Time management skills

Interpersonal skills

Ability to prioritize tasks

Education

High school diploma

Associate’s degree in English or related field (preferred)

Job description

Help Duties

NATURE OF WORK

This is administrative work providing litigation and administrative support to in-house attorneys and/or the Legal Office Administrator for the Office of Senate Chief Counsel for Employment. Work includes serving as the first point of contact to office visitors and callers, preparing legal correspondence and documents, creating and maintaining files, supporting attorney seminar preparation and presentation, and coordinating filings with attorneys. Work is bound by Secretary of the Senate policies and procedures, the U.S. Senate Handbook, and the Senate Ethics Manual, but requires independent judgment in setting priorities and handling assignments. Please visit the job announcement on the United States Senate Career Page at https://saa.csod.com/ux/ats/careersite/1/home?c=saa for the complete vacancy.

Requirements

Conditions of Employment

For conditions of employment and citizenship requirements, please visit the job announcement on the United States Senate Career Page at https://saa.csod.com/ux/ats/careersite/1/home?c=saa

Qualifications

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

Work is performed in an office environment with exposure to everyday risks and discomforts, and requires the use of normal safety precautions. Work requires frequent walking, standing, bending, and carrying items up to 25 pounds, as well as regular use of typical office equipment, software programs, and methods of communication such as a computer, email, telephone, and photocopier. Regular, predictable, and punctual attendance is required for performance of duties. Work also requires physical presence in the office, except as otherwise required by the Office of the Secretary and/or the Chief Counsel for Employment.

Minimum Qualifications

Work requires a high school diploma; associate’s degree in English or related field preferred. An equivalent combination of education and/or experience (including legal secretary experience) may be considered in lieu of the associate’s degree when the experience has been directly related to the functions of the job.

Work requires three to five years of legal support experience, and the following knowledge, skills, and abilities:

• Strong knowledge of Microsoft Office Suite.
• Strong quantitative skills and knowledge of business English, spelling, and grammar.
• Knowledge of court/legal processes and procedures, including electronic filing procedures.
• Basic knowledge of the Senate as an institution, and Senate procedures and organization preferred, with a desire and willingness to learn more about the history and operation of the Senate.
• Skill in organizing and maintaining schedules and files.
• Ability to handle multiple phone lines.
• Excellent communication, interpersonal, and follow-through skills.
• Excellent time management skills and keen ability to prioritize and manage multiple responsibilities.
• Ability to accurately organize, file, proofread, and maintain records.
• Ability to handle confidential matters and information with discretion.
• Ability to use typical office equipment, computers, and relevant software programs.
• Ability to work well independently and as a part of a team.
• Ability to deal with others using tact and diplomacy.
• Ability to create and maintain confidential records and reports with a high degree of accuracy.
• Ability to work extended and unscheduled hours as dictated by caseload and filing deadlines.

Licenses, Certifications, And Other Requirements

None.

Education

See minimum qualifications above for education details and Licenses & Certifications.

Additional Information

The Secretary of the Senate is an equal opportunity employer in accordance with the requirements of Senate rules, regulations, and applicable Federal Laws. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. Decisions to grant reasonable accommodations will be determined on a case-by-case basis. Please email [e-mail] with “Applicant Accommodation” in the subject line. No moving, relocation or pre-employment travel expenses will be paid for this position, or while in application for this position.