Legal Administrative Assistant

Ultimate Staffing Services; Seattle (WA); On-site; USD 80,000 - 90,000; Full time

Job summary

Ultimate Staffing Services in Seattle is seeking an experienced Legal Administrative Assistant to support a busy litigation team. You will manage attorney calendars, coordinate hearings, and prepare legal documents with meticulous attention to detail.

The ideal candidate has a minimum of 5 years in a legal environment, expertise in electronic court filings, and strong proofreading skills. This role offers a collaborative, fast-paced setting and exposure to high-profile matters in the Seattle

Qualifications

• Minimum of 5 years of litigation experience in a law firm or legal environment.
• Experience with electronic court filings in state and federal courts.
• Exceptional organizational and time-management skills.
• Strong proofreading and document formatting abilities.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• Commitment to maintaining client confidentiality and discretion.

Responsibilities

• Provide administrative and litigation support to attorneys and paralegals.
• Manage attorney calendars, scheduling, and communications.
• Coordinate meetings, conference calls, depositions, and hearings.
• Prepare, proofread, and finalize legal documents.
• Redact confidential information and ensure document accuracy.
• Assist with discovery, exhibit preparation, and bates-stamping.
• File documents electronically in state, federal, and appellate courts.
• Monitor deadlines and maintain litigation calendars.
• Prepare materials for meetings, hearings, depositions, and court appearances.
• Coordinate travel arrangements and expense-related administrative tasks.
• Process and track vendor payments and settlement checks.
• Maintain strict confidentiality regarding client and case information.
• Communicate professionally with clients, attorneys, court personnel, and vendors.
• Utilize legal technology and case management systems effectively.

Skills

Litigation experience

Organizational skills

Time management

Attention to detail

Professional communication

Tools

Microsoft Office

Outlook

Word

Excel

Case management systems

Job description

Legal Administrative Assistant (JN -082026-428229) Seattle, Washington

Salary: USD85000 - USD85000 per year

Legal Administrative Assistant

Location: Seattle, WA

Compensation: $80,000-$90,000 per year

About the Opportunity

Our client is seeking an experienced Legal Administrative Assistant to join their Seattle office and support a busy litigation team.

This role is ideal for a professional who thrives in a fast-paced legal environment, has strong attention to detail, and enjoys providing high-level administrative and litigation support. The successful candidate will play a key role in keeping attorneys and legal staff organized while ensuring deadlines, filings, and client communications are handled efficiently and professionally.

What You'll Do

• Provide administrative and litigation support to attorneys and paralegals
• Manage attorney calendars, scheduling, and communications
• Coordinate meetings, conference calls, depositions, and hearings
• Prepare, proofread, and finalize legal documents
• Redact confidential information and ensure document accuracy
• Assist with discovery, exhibit preparation, and bates-stamping
• File documents electronically in state, federal, and appellate courts
• Monitor deadlines and maintain litigation calendars
• Prepare materials for meetings, hearings, depositions, and court appearances
• Coordinate travel arrangements and expense-related administrative tasks
• Process and track vendor payments and settlement checks
• Maintain strict confidentiality regarding client and case information
• Communicate professionally with clients, attorneys, court personnel, and vendors
• Utilize legal technology and case management systems effectively

Required Qualifications

• Minimum of 5 years of litigation experience in a law firm or legal environment
• Strong knowledge of litigation procedures and legal administrative support
• Experience with electronic court filings in state and federal courts
• Exceptional organizational and time-management skills
• Strong proofreading and document formatting abilities
• Ability to prioritize multiple deadlines in a fast-paced environment
• Professional communication and interpersonal skills
• Commitment to maintaining client confidentiality and discretion

Preferred Skills

• Experience supporting multiple attorneys
• Familiarity with appellate court filings
• Experience managing complex attorney calendars
• Knowledge of legal document management systems
• Strong Microsoft Office skills, including Outlook, Word, and Excel
• Ability to quickly learn new legal technologies and software

Ideal Background

Candidates with experience in the following roles are encouraged to apply:

• Legal Administrative Assistant
• Litigation Legal Assistant
• Litigation Secretary
• Legal Secretary
• Legal Practice Assistant
• Legal Support Specialist
• Legal Executive Assistant
• Paralegal Assistant

Why Consider This Opportunity?

• Competitive salary of $80,000-$90,000
• Opportunity to support a respected litigation practice
• Collaborative and professional team environment
• High-impact role with significant responsibility
• Stable and established organization
• If you're an experienced litigation professional who enjoys supporting attorneys, managing complex priorities, and contributing to a successful legal team, we'd like to hear from you.