Legal Administrative Assistant

Clark Hill PLC; San Francisco (CA); Hybrid; USD 60,000 - 90,000; Full time

Job summary

A leading law firm in San Francisco seeks a Legal Administrative Assistant to support its Litigation team. The ideal candidate will possess strong communication skills, detailed experience in administrative support, and proficiency in Microsoft Office. This full-time position involves managing attorneys' calendars, drafting legal documents, and assisting in billing and client communication. The salary range is competitive, with opportunities for bonus and comprehensive benefits.

Benefits

Health insurance

401K

Disability insurance

Employee assistance program

Paid vacation

Sick time

Parking allowance

Qualifications

• High school diploma or GED equivalent required.
• 3-5 years of prior experience as an Administrative Assistant or Legal Secretary.
• Preferred experience in related practice area.

Responsibilities

• Manage attorney calendars and make travel arrangements.
• Draft and proofread legal documents.
• Manage client billing and prepare bills.

Skills

Effective verbal communication

Prioritization

Attention to detail

Teamwork

Strong initiative

Conflict resolution

Competency in MS Office

Education

High school diploma or GED equivalent

3-5 years prior experience as an Administrative Assistant

Job description

The San Francisco office of Clark Hill LLP is seeking a Legal Administrative Assistant (LAA) to support its Litigation attorneys. The ideal candidate will be proficient with Microsoft Office including Outlook, Word and Excel, including the use of styles and the creation and formatting of complex documents. This position reports to the Office Manager, as well as their assigned attorneys, and is responsible for providing the requisite legal secretarial and administrative support (clerical) needs of their assigned attorneys. This is a 37.5 hours per week, non-exempt, hybrid position with an in-office requirement of 3 days / week.

RESPONSIBILITIES / JOB DUTIES :

• Provides general administrative assistance, such as maintaining the attorney's calendar and making travel arrangements.
• Provides administrative and litigation assistance to Team Lead and assigned Teams.
• Draft and proofread correspondence and legal documents, such as pleadings and contracts.
• Creates letters, memos and reports as required. Prepare and distribute office correspondence.
• Enters conflict information into the system for the purpose of running conflict checks for new clients and opening of new matters.
• Manages client billing by preparing, finalizing, and sending out bills, as well as resolving billing issues in cooperation with the billing attorney.
• Understands and delivers on the needs of the internal customers.
• Completes and submits check request forms.
• Communicates with clients and witnesses to schedule meetings, interviews, and depositions.
• Train on various technology applications used across the firm as needed.
• Manages, organizes, and maintains documents in paper or electronic filing systems.
• Electronically files motions (when applicable) with the appropriate court system(s).
• Provides documentation, as required, to clients and opposing Counsel.
• Manages incoming phone calls inquiries, (as required by some attorneys).
• Performs billable work if qualified and, if requested on an as-needed basis.
• Performs other duties or tasks as assigned or requested by the Office Manager, attorneys, paralegals or Business Unit Leader, and other related tasks.

SKILLS, ABILITIES and CAPABILITIES REQUIRED :

• Effective verbal, non-verbal and written communication skills.
• Effective and supportive teamwork and collaboration capabilities.
• Good prioritization and attention to detail capabilities.
• Exhibits strong initiative as an individual and as a team member.
• Able to anticipate, diffuse and effectively resolve disagreements.
• Strong personal resilience.
• Knows what attorneys do and understands how to effectively deliver services within their needs and preferences.
• Knows how the firm works and how to get things done.
• Is dedicated to consistently meeting the expectations and requirements of the internal customers.
• Highly competent in MS Office applications and other legal software as required.

EDUCATION / EXPERIENCE :

• High school diploma or GED equivalent required.
• Three (3) to five (5) years of prior successful experience as an Administrative Assistant or Legal Secretary required.
• Preferred experience in the specific or related practice area.

This is a full-time position with a schedule of 37.5 hours per week. The salary range for this position at the time of posting is $30.77-$46.16 per hour ($60-$90k annually). Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data. This position is eligible for an annual discretionary bonus. Clark Hill offers employees the ability to participate in health insurance with optional HSA / FSA, short term disability, long term disability, dental insurance, vision care, life insurance, 401K, vacation, sick time, parking / public transportation allowance, and an employee assistance program.

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Legal Administrative Assistant • San Francisco, CA, US