Legal Administrative Assistant

Beattie Padovano, LLC; Montvale (NJ); On-site; USD 57,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance with AD&D

401(k) program

Job summary

Beattie Padovano, LLC seeks a dedicated legal administrative assistant to support the firm’s Litigation Practice Group. The role encompasses client communication, document preparation, and eDiscovery coordination.

The position requires at least 2 years at a law firm and strong MS Office and Adobe skills. Responsibilities include calendar management, court filings with PACER and NJ eCourts, and collaboration with attorneys and staff.

Qualifications

• Excellent attention to detail and strong organizational skills.
• Experience working in a fast-paced legal environment with excellent written and verbal communication skills.
• Proficiency with Adobe and Microsoft Office, including Outlook, Word, and Excel, is required.
• Minimum of 2 years’ experience working at a law firm.
• Experience with PACER, NYSCEF, New Jersey eCourts, and similar filing systems is preferred.

Responsibilities

• Communication with clients in person, over the phone, and via email.
• Assist in preparation of briefs, motions and other pleadings.
• Assist in searches and extraction of information from court-related databases and websites and with firm’s eDiscovery procedures.
• Arrange for service of subpoenas and summons using firm preferred process servers.
• Manage the Litigation Practice Group calendar.
• E-File and obtain documents using PACER, NYSCEF, New Jersey eCourts and other court resources.
• Interact with personnel from multiple departments and at various levels in the firm.
• Assist with department projects as needed and perform other work-related duties as assigned by attorneys and manager.

Skills

Communication

Attention to detail

Organization

Fast-paced legal environment

Education

2+ years at a law firm

Tools

Adobe

Microsoft Office (Outlook, Word, Excel)

PACER

Job description

Beattie Padovano, LLC seeks a dedicated legal administrative assistant to assist the firm’s Litigation Practice Group.

The legal administrative assistant’s responsibilities will include:

• Communication with clients in person, over the phone, and via email
• Assist in preparation of briefs, motions and other pleadings.
• Assist in searches and extraction of information from court-related databases and websites and with firm’s eDiscovery procedures.
• Arrange for service of subpoenas and summons using firm preferred process servers.
• Manage the Litigation Practice Group calendar.
• E-File and obtain documents using PACER, NYSCEF, New Jersey eCourts and other court resources.
• Interact with personnel from multiple departments and at various levels in the firm.
• Assist with department projects as needed and perform other work-related duties as assigned by attorneys and manager.

Candidates must have the following qualifications and skills:

• Excellent attention to detail and strong organizational skills
• Experience working in a fast-paced legal environment with excellent written and verbal communication skills
• Proficiency with Adobe and Microsoft Office, including Outlook, Word, and Excel, is required.
• Minimum of 2 years’ experience working at a law firm.
• Experience with PACER, NYSCEF, New Jersey eCourts, and similar filing systems is preferred.

The firm offers a comprehensive benefits package which includes medical and dental insurance, life insurance with AD&D and 401(k) program. Salary range is $57,000-$65,000 a year.

Beattie Padovano is an equal opportunity employer.