Legal Administrative Assistant

Oil Authority; Houston, Northern (TX, KY); Hybrid; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid time off

Parental leave

Career development

Job summary

ConocoPhillips is seeking a Legal Administrative Assistant in Houston to provide and coordinate comprehensive administrative support for the Vice President and Deputy General Counsel of Litigation and Legal Operations. You will manage calendars, coordinate meetings, and handle travel and expense reports while maintaining confidential legal documents.

The role requires 3+ years of litigation support experience, strong O365 skills, and the ability to work with highly sensitive information in a

Qualifications

• 3+ years experience as a Legal Administrative Assistant supporting litigation practitioners.
• Advanced proficiency with Microsoft O365 applications: Excel, Outlook, PowerPoint, SharePoint, Teams and Word.
• Ability to handle transactional documents and highly sensitive information.

Responsibilities

• Manage schedules and calendars for the Deputy General Counsel and legal team.
• Coordinate meetings, travel, and expense reporting.
• Prepare and revise legal correspondence and maintain legal files.
• Process and distribute mail and facsimile transmissions, assist with routine admin duties.

Skills

O365 proficiency

Calendar management

Travel coordination

Document handling

Email and records management

Attention to confidential information

Tools

Matter Management

Job description

Welcome to ConocoPhillips, where innovation and excellence create a platform for opportunity and growth. Come realize your full potential here.

Who We Are

We are one of the world’s largest independent exploration and production companies, based on proved reserves and production of liquids and natural gas. With operations and activities in 13 countries, we explore for, develop, and produce crude oil and natural gas globally. We are challenged with an important job to safely find and deliver energy to the world. Our employees are critical to our success, and with them we power civilization.

We’re grounded by our SPIRIT Values – safety, people, integrity, responsibility, innovation, and teamwork. These values position us to deliver strong performance in a dynamic business – but not at all costs. We believe it’s not just what we do – it’s how we do it – that sets us apart.

Fostering an Inclusive Work Environment

To deliver superior performance, we create an environment that respects the contributions and differences of every individual. Wherever possible, we use these differences to drive competitive business advantage, personal growth and, ultimately, create business success.

The Legal Administrative Assistant is responsible for providing and coordinating administrative support to the Vice President and Deputy General Counsel of Litigation and Legal Operations (DGC), managers, attorneys, and other legal professionals in the ConocoPhillips Houston Legal Department.

Position Overview

Your responsibilities may include:

• Managing schedules and updating calendarsfor the DGC, managers, and attorneys
• Managing attorney schedules and updating calendars
• Meeting, planning and scheduling conference rooms, catering, and teleconferences, etc.
• Coordinating and facilitating meetings
• Preparing and revising legal correspondence
• Developing and/or maintaining legal files, records and documents in electronic and/or paper format
• Copying and scanning documents
• Coordinating travel arrangements
• Preparing and processing travel and expense reports
• Managing emails and/or instant messages appropriately and professionally
• Receiving, processing and distributing incoming/outgoing mail and facsimile transmissions
• Other administrative duties as assigned by the legal work team and/or supervisor

Success Profile:

• Drives Performance: Delivers results through realistic planning to accomplish goals
• Communicates Effectively: Invites dialogue to gain a shared understanding and influences with confidence to drive performance and achieve business results.
• Partners Collaboratively: Builds strong relationships based on trust and seeks opportunities to collaborate across the matrix/organizational boundaries to achieve business goals

Basic Requirements:

• Legally authorized to work in the United States
• 3 or more years of experience as a Legal Administrative Assistant supporting litigation practitioners
• Advanced level of proficiency with Microsoft O365 applications: Excel, Outlook, PowerPoint, SharePoint, Teams and Word
• Understanding of and ability to process transactional documents
• Understanding and appreciation for working with highly sensitive and confidential information

Preferred Requirements:

• Willing and able to assist with a variety of administrative tasks
• Knowledge of Matter Management (Case) systems
• Highly developed interpersonal skills
• Excellent organizational skills
• Strong focus on attention to detail
• Ability to prioritize multiple tasks and adapt quickly to change
• Proficient knowledge of legal terminology and procedures associated with litigation, in particular the discovery process
• Customer focused and service-oriented
• Ability to work effectively in a team environment
• Demonstrate a strong commitment to delivering results while maintaining a safe environment

Apply By:

Oct 14, 2026

Sponsorship:

ConocoPhillips’ sponsorship for employment authorization in the U.S. is NOT available for this position.

Benefits Overview

ConocoPhillips offers a competitive and comprehensive benefits package designed to support your well-being and career growth:

• Taking Care of Your Health & Wellness: Medical, dental, vision, mental health support, and wellness programs.
• Supporting and Building Financial Security: Competitive base pay, annual performance bonuses, and retirement savings plans.
• Promoting Work-Life Balance: Paid time off, paid parental leave, and family support resources.
• Offering Career Development: Access to training, mentoring, and internal career mobility tools.
• Guiding Recognition & Inclusion: Peer-nominated awards, inclusive culture, and employee resource groups.

Why ConocoPhillips

At ConocoPhillips, we believe our people power the future of energy. We’re committed to creating a workplace where employees feel valued, supported, and inspired to grow—professionally and personally.

We don’t just offer jobs—we offer meaningful careers in a company that values how we work as much as what we achieve.

EEO:

In the US, ConocoPhillips is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, gender identity or expression, genetic information, or any other legally protected status.