Legal Administrative Assistant

State of Montana; Helena (MT); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Healthcare coverage

Public Service Loan Forgiveness (PSLF)

Paid vacation & sick leave

Job summary

The Montana Department of Public Health and Human Services, Office of Legal Affairs, seeks a detail-oriented legal assistant to provide comprehensive support to about 19 attorneys and management. Responsibilities include preparing legal documents, managing case files and deadlines, maintaining case systems, coordinating court filings, and assisting with litigation prep and exhibits.

Qualifications include a high school diploma with two years of related education, four years of legal admin

Qualifications

• High school diploma or equivalent with two years related college or vocational training.
• Four years of administrative support experience in legal settings.
• Knowledge of legal terminology and state Rules of Civil Procedure.
• Ability to work independently and in a team.
• Experience with pleadings, legal terminology, and filing processes across various court systems.

Responsibilities

• Prepare legal documents and manage case files and court deadlines.
• Maintain case management systems and coordinate court filings.
• Proofread legal documents for accuracy and compliance.
• Track commitments and guardianship matters.
• Communicate with courts and government agencies.
• Assist attorneys with litigation preparation, exhibits, dockets, and timelines.

Skills

Legal terminology

Cite checking

Court procedures

Team collaboration

Independent work

Education

High School Diploma or equivalent

Two years college or vocational training

Job description

The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Office of Legal Affairs.

This position provides a variety of legal assistance and administrative support services to approximately 19 attorneys and Office of Legal Affairs (OLA) management team. The successful candidate will provide comprehensive legal and administrative support by preparing legal documents, managing case files and court deadlines, maintaining case management systems, coordinating court filings, proofreading legal documents for accuracy and compliance, tracking commitments and guardianship matters, communicating with courts and government agencies, and assisting attorneys with litigation preparation, exhibits, dockets, and case timelines.

Why Join DPHHS

Our mission at DPHHS is serving Montanans in their communities to improve health, safety, well-being, and empower independence. By joining our department, you will have the opportunity to perform meaningful work in public service to our state and its residents.

The State of Montana's comprehensive benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, and holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program. In addition, DPHHS is the largest state agency with a wide range of advancement opportunities whether you are joining the workforce or have several years of experience.

Qualifications for this Career Opportunity

• Knowledge of legal terminology, legal cite checking, and state Rules of Civil Procedure.
• Knowledge of legal formatting requirements in various courts and other jurisdictions.
• Ability to work independently and within a team environment.
• Ability to navigate State and Federal court systems.
• Meet minimum qualifications:
  • High School Diploma or equivalent and two years job-related college or vocational training.
  • Four years of administrative support experience in legal settings, including experience with pleadings, legal terminology, and filing processes with various court systems.
  • Other combinations of related education and experience may be considered on a case-by-case basis.

DPHHS is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply.

Additional Information

This position is open until filled with frequent screening of applicants.

State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.