Legal Administrative Assistant

KMRG, LLC; Cleveland (OH); On-site; USD 32,000 - 40,000; Full time

Job summary

KMRG, LLC is seeking a Legal Administrative Assistant to support the U.S. Attorney's Office for the Northern District of Ohio in Cleveland. You will coordinate witness appearances, manage travel, and maintain reimbursement records, working closely with AUSAs and DOJ partners.

The role requires strong data entry, document processing, and communication skills, with attention to detail and reliability for sensitive government workflows in a full-time on-site setting.

Qualifications

• Strong data processing and accuracy in recordkeeping.
• Ability to retrieve and manipulate data from multiple sources.
• Experience supporting government-related administrative tasks.
• Excellent communication with witnesses and government personnel.
• Able to prepare management reports and correspondence.

Responsibilities

• Coordinate fact witnesses’ court, pre-trial, and grand jury appearances.
• Handle inquiries and gather travel and reimbursement information.
• Notify witnesses of appearance details and arrange accommodations.
• Coordinate with AUSAs, courts, and other government partners.
• Prepare vouchers, track status, and reconcile travel accounts.
• Maintain witness files and calendars per DOJ requirements.
• Prepare routine correspondence using standard legal formats.
• Monitor scheduling and active witness activities.
• Provide related administrative and logistical support.

Skills

Communication skills

Data entry

Analytical ability

Word processing

Case/file management

Interagency coordination

Education

High school diploma

Undergraduate degree preferred

Job description

Title: Legal Administrative Assistant

Location: Cleveland, Ohio 44113

Schedule: Full-time

Pay: $23.66 - $29.08/hour

ROLE

KMRG, LLC (KMRG) is a federal services company that hires talented professionals to support Government agencies and the communities they serve. We are hiring a Legal Administrative Assistantto support the U.S. Attorney's Office for the Northern District of Ohio (USAO NDOH) Victim-Witness Program in Cleveland. In this role, you will support the Fact Witness management process by coordinating witness appearances and travel, preparing reimbursement documentation, maintaining witness records and databases, and working closely with Victim-Witness personnel, Assistant U.S. Attorneys (AUSAs), legal assistants, and other Government partners.

RESPONSIBILITIES

• Work directly with fact witnesses to support court, pre-trial, and grand jury appearances
• Handle witness inquiries and gather information for appearance, travel, and reimbursement records
• Notify witnesses of appearance and travel details; identify special needs and alert the AUSA as appropriate
• Coordinate with AUSAs on witness appearances and special circumstances, including special authorizations
• Meet and orient witnesses, accompany them to court, and collect required reimbursement documentation
• Coordinate with courts, Probation, Pretrial, U.S. Marshals, investigative agencies, and other Government partners
• Arrange fact witness travel and lodging in accordance with Department of Justice and USAO policies and procedures
• Prepare and submit witness vouchers and reimbursement documentation; track voucher status
• Gather required supporting documentation and reconcile Government Travel Accounts
• Prepare recurring documents & routine correspondence using established legal procedures, terminology, style & format
• Maintain fact witness files, databases, calendars, and records in accordance with DOJ requirements
• Track hearings, trial dates, grand jury appearances, scheduling conferences, and other active or pending witness activities
• Perform related administrative and logistical fact witness management support as required

REQUIRED BACKGROUND

• High school diploma (Undergraduate degree preferred)
• Good communication skills for working directly with fact witnesses and Government personnel
• Accurate data processing, analytical computations, and internal status tracking
• Database data entry/retrieval and ability to manipulate, transfer, compute, and print information
• Ability to obtain information from other agencies/organizations, answer case-status inquiries, and schedule appointments
• Ability to provide word processing, data entry/retrieval, and case/project file support
• Ability to review and analyze data and information from multiple sources, including databases
• Ability to prepare and format management reports and correspondence using word processing software

SECURITY / ACCESS

• Must be a U.S. citizen and able to pass a Public Trust background investigation

LOCATION

• 801 West Superior Avenue, Suite 400, Cleveland, OH 44113
• Occasional travel within the district may be required

TRAVEL

• Occasional travel within the district may be required

KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.