Witness Coordinator

Socket.dev; Cleveland (OH); On-site; USD 33,000 - 40,000; Full time

Job summary

KMRG, LLC is seeking a Witness Coordinator in Cleveland to support the USAO Northern District of Ohio Victim-Witness Program. This full-time role coordinates witness appearances, travel, and reimbursements, working closely with AUSAs, courts, and government partners.

Ideal candidates have strong communication and data-management skills and can handle sensitive information in a federal setting. Occasional travel may be required.

Qualifications

• High school diploma is required; bachelor’s degree preferred.
• Strong written and verbal communication skills.
• Experience with data entry and reporting.

Responsibilities

• Support court, pre-trial, and grand jury appearances with witnesses.
• Manage appearance, travel, and reimbursement records.
• Notify witnesses of details and coordinate with AUSA.
• Liaise with courts, Probation, Pretrial, U.S. Marshals, and partners.
• Prepare vouchers and reimbursement documents; track status.
• Maintain witness files, calendars, and records per DOJ rules.

Skills

Communication

Data entry

Data analysis

Word processing

Record keeping

Education

High school diploma

Undergraduate degree preferred

Tools

Database software

Job description

Title: Witness Coordinator | Location: Cleveland, Ohio 44113 | Schedule: Full-time | Pay: $23.66 - $29.08/hour

ROLE

KMRG, LLC (KMRG) is a federal services company that hires talented professionals to support Government agencies and the communities they serve. We are hiring a Witness Coordinator to support the U.S. Attorney's Office for the Northern District of Ohio (USAO NDOH) Victim-Witness Program in Cleveland.

Applications will be reviewed as they are received.

RESPONSIBILITIES

• Work directly with fact witnesses to support court, pre-trial, and grand jury appearances
• Handle witness inquiries and gather information for appearance, travel, and reimbursement records
• Notify witnesses of appearance and travel details; identify special needs and alert the AUSA as appropriate
• Coordinate with AUSAs on witness appearances and special circumstances, including special authorizations
• Meet and orient witnesses, accompany them to court, and collect required reimbursement documentation
• Coordinate with courts, Probation, Pretrial, U.S. Marshals, investigative agencies, and other Government partners
• Arrange fact witness travel and lodging in accordance with Department of Justice and USAO policies and procedures
• Prepare and submit witness vouchers and reimbursement documentation; track voucher status
• Gather required supporting documentation and reconcile Government Travel Accounts
• Prepare recurring documents & routine correspondence using established legal procedures, terminology, style & format
• Maintain fact witness files, databases, calendars, and records in accordance with DOJ requirements
• Track hearings, trial dates, grand jury appearances, scheduling conferences, and other active or pending witness activities
• Perform related administrative and logistical fact witness management support as required

REQUIRED BACKGROUND

• High school diploma (Undergraduate degree preferred)
• Good communication skills for working directly with fact witnesses and Government personnel
• Accurate data processing, analytical computations, and internal status tracking
• Database data entry/retrieval and ability to manipulate, transfer, compute, and print information
• Ability to obtain information from other agencies/organizations, answer case-status inquiries, and schedule appointments
• Ability to provide word processing, data entry/retrieval, and case/project file support
• Ability to review and analyze data and information from multiple sources, including databases
• Ability to prepare and format management reports and correspondence using word processing software

SECURITY / ACCESS

• Must be a U.S. citizen and able to pass a Public Trust background investigation

LOCATION

• 801 West Superior Avenue, Suite 400, Cleveland, OH 44113
• Occasional travel within the district may be required

TRAVEL

• Occasional travel within the district may be required

KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.