Administrative Assistant

Porter Law Firm; Austin (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

Porter Law Firm is seeking a legal admin assistant to support the HOA division with data entry, litigation, and general administrative duties. The role reports to attorneys and other legal assistants.

The ideal candidate will have 1–3+ years of legal support experience, strong writing and organizational skills, and the ability to manage multiple deadlines while maintaining attention to detail. This is a full-time, in-person position in Austin, TX.

Qualifications

• Associate’s degree or higher required.
• 1–3+ years of experience in legal support or similar role.
• Strong writing and communication abilities.
• Attention to detail and deadline-driven attitude.
• Able to sit, stand, and lift up to 20 pounds as needed.

Responsibilities

• Attention to detail with the ability to manage large amounts of data.
• Ability to manage multiple deadlines and priorities.
• Conducting research, data entry, and client communications.
• Type and file basic legal documents and correspondence.
• Preparing and filing documents with courts.
• Organizing and archiving documents related to cases, including exhibits, briefs, and appendices.
• Aid attorneys with interrogatories, requests for production, and other discovery requests.
• Assist in trial preparation by preparing binders, indexing discovery, and preparing trial exhibits.

Skills

Attention to detail

Strong communication

Excellent organizational skills

Multitasking

Legal terminology knowledge

In-person full-time availability

Education

Associate’s degree or greater

Job description

Established in 2009, Porter Law Firm provides a full range of legal services for everything from business, real estate, corporate development, and litigation, to tax and estate planning. While we bring incredible depth and breadth of experience representing our clients and their legal matters, our passion is our ability to offer our clients not just legal representation, but a strategic partner commited to understanding their needs and safeguarding their assets. This is why so many of our clients return to us —they understand the benefit of a personalized, hands-on approach to representation.

THE POSITION

Porter Law Firm is seeking a legal admin assistant to help support our HOA division with data entry, litigation, and general administrative duties.

The legal assistant will receive direction and tasks from the firm’s attorneys and other legal assistants.

ESSENTIAL DUTIES AND TASKS

• Attention to detail with the ability to manage large amounts of data
• Ability to manage multiple deadlines and priorities
• Conducting research, data entry, and client communications
• Type and file basic legal documents and correspondence
• Preparing and filing documents with courts
• Organizing and archiving the documents related to completed and ongoing cases, including exhibits, documents, briefs, and appendices
• Aid attorneys with interrogatories, requests for production, and other discovery requests
• Assist in trial preparation by preparing binders, indexing discovery, and preparing trial exhibits

DESIRED QUALITIES AND QUALIFICATIONS

• Able to maintain a full-time, in-person working schedule
• Associate’s degree or greater
• 1-3+ years of experience
• Keen eye for detail and ability to meet deadlines
• Strong organizational skills and ability to juggle multiple projects and priorities under deadlines
• Strong writing and communication skills with extreme attention to detail
• Approachable, customer service mentality
• Applicable knowledge of legal terms, procedures, and protocols
• Must be able to sit, stand, navigate stairs, and occasionally lift up to 20 pounds
• The ideal candidate must be able to complete all physical requirements of the job with or without a reasonable accommodation.