Legal Admin Trainee: Support Counsel & Docs

Department-of-Economic-Developmen; City of Albany (NY); On-site; USD 48,000 - 58,000; Full time

Job summary

Department of Economic Development in Albany, NY is seeking an Administrative Assistant Trainee 1/ Trainee 2 under the NY HELPS program. The role provides administrative support to the Legal department, handling correspondence, scheduling, and file management for Albany-based attorneys.

Open to NY HELPS candidates with progressive training, this permanent position offers a clear path from Trainee 1 or Trainee 2 to full Administrative Assistant, with salary guiding ranges and opportunities for

Qualifications

• Proficiency in SFS, Outlook, Word and Excel.
• Experience in administrative support and business writing.
• Familiarity with office software and document processing.
• Strong organizational skills and attention to detail.

Responsibilities

• Provide administrative support to Senior Counsel and department staff.
• Answer telephone calls, take messages, and route inquiries.
• Prepare and track letters, requests, and communications with brokers and insurers.
• Maintain electronic case files, pleadings, discovery, and exhibits.
• Create and maintain litigation and investigation logs.
• Retrieve statutes, regulations, cases, and court rules.
• Organize insurance documents and endorsements.
• Use Outlook, Peoplesoft, Excel, and Word as needed.
• Operate printers, scanners, copiers and coordinate repairs.
• Maintain spreadsheets and databases per legal department direction.
• Manage scheduling and event calendars; arrange meetings and travel reimbursements.
• Prepare invoices and distribute meeting notes and reports.

Skills

SFS

Outlook

Word

Excel

Education

Associate's degree in office administration

IAAP Certified Administrative Professional

Job description

Department of Economic Development in Albany, NY is seeking an Administrative Assistant Trainee 1/ Trainee 2 under the NY HELPS program. The role provides administrative support to the Legal department, handling correspondence, scheduling, and file management for Albany-based attorneys.

Open to NY HELPS candidates with progressive training, this permanent position offers a clear path from Trainee 1 or Trainee 2 to full Administrative Assistant, with salary guiding ranges and opportunities for