Leaves Analyst

King County; Seattle (WA); Hybrid; USD 60,000 - 80,000; Full time

Job summary

The Leaves Analyst position with King County’s Public Health – Seattle & King County supports employees needing protected leave and serves as a subject matter expert on FMLA, KCFML, and other programs. This SDA/STT role runs about four months with possible extension, requiring collaboration across divisions and a commitment to equity and trauma-informed care in a rewarding HR environment.

Hybrid onsite work at the Chinook Building in Seattle with a Monday–Friday schedule, strong documentation

Qualifications

• Experience in human resources managing protected leaves and workplace accommodations.
• OR an equivalent combination of education and experience necessary to perform the scope of job duties.
• Knowledge of federal, state, and local employment laws and regulations.
• Experience interpreting and applying FMLA, ADA, FLSA, Title VII, and applicable rulings.

Responsibilities

• Provide consultation on the administration of leaves under FMLA, KCFML, and other leave laws.
• Perform case management in a high-volume environment for employees needing leave assistance.
• Administer FMLA, KCFML, PPL, PFML, and other protected leaves with eligibility determinations.
• Track leave usage and coordinate with payroll to ensure correct time coding.
• Process Personnel Change Notices reflecting updates to leave status.
• Communicate with employees and supervisors regarding current leave status.
• Provide training on leave processes to employees and managers.
• Use Word, Excel, SharePoint, NEOGOV, and PeopleSoft to maintain documents and records.

Job description

The Department of Public Health (DPH) seeks a collaborative and customer-focused Leaves Analyst to fill a Special Duty Assignment (SDA) or Short-Term Temporary (STT) role to provide critical support for employees seeking protected leave. The assignment is anticipated to last approximately four (4) months, with the possibility of extension based on business and operational need.

Position Summary

In support of Public Health’s Employment & Leaves Team, the Leaves Analyst will serve as a subject matter expert in the administration of the Family Medical Leave Act (FMLA), King County Family Medical Leave (KCFML), and other protected leave programs.

As a Leaves Analyst you will have the opportunity to partner with our divisions, contributing to our mission of eliminating health inequities and maximizing opportunities for every person to achieve optimal health. This position gives the successful applicants a unique opportunity to get involved in the many duties of a HR professional in a rewarding environment that will provide a solid foundation for future HR professional growth. A strong commitment to continuous improvement, equity and social justice, respect for people, trauma-informed care and leadership are a must in this role!

Background

The Human Resources Section falls under the Office of the Director (ODIR) and is responsible for Employment and Leaves; Leadership Development and Employee Engagement; and Employee and Labor Relations.

Public Health – Seattle & King County ("PHSKC” or “Public Health") is the Public Health Department for King County, Washington which includes 39 cities, including the City of Seattle, and unincorporated areas. Public Health is one of the largest metropolitan health departments in the United States with over 1,700 employees. With a biennial budget of nearly $1 billion, the department serves approximately 2.3 million people of King County who reside in urban, rural, shoreline, foothill, and mountain communities with distinct environments and unique public health needs. We operate primary care, dental, sexual and reproductive health, parent child health, and other health care-related services throughout King County across 40 sites and mobile clinics. King County is an international port of entry, welcoming nearly 40 million visitors annually. Over 100 languages are spoken by King County residents.

Work Schedule

The typical work week is Monday through Friday, 8:00am – 5:00pm; 40 hours per week. This position is designated as non-exempt under the regulations of the Fair Labor Standards Act (FLSA) and is eligible for overtime. Our employees are paid on a bi-weekly schedule, every other Thursday.

Work Location

The primary onsite location is Chinook Building located at 401 Fifth Avenue, Suite 1000, Seattle, WA 98104 and work is perform in a hybrid environment.

Teleworking Requirement

The HR team works in a hybrid of remote and onsite work, requiring work in the office at least three days a week. Travel to other work locations, campuses, and community events may be necessary. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. Hybrid work schedules and/or work locations are subject to change based upon operational necessity.

• Provide consultation on the administration of leaves in accordance with the federal Family Medical Leave Act, King County Family Medical Leave ordinance, and other federal, state, and local leave laws and statutes.
• Perform case management duties in a high-volume environment for employees who need leave assistance.
• Administer Family Medical Leave Act (FMLA), King County Family Medical Leave (KCFML), Paid Parental Leave (PPL), Paid Family Medical Leave (PFML), and other protected leaves, including analysis of supporting documentation, eligibility determinations, and case management through the leave cycle.
• Provide consultation to employees on specific human resources programs, policies, and procedures related to leave administration, including interpretation and application of regulations and labor contract provisions.
• Track leave usage and coordinate with payroll to ensure accurate time coding; partner with Central HR and the Benefits as necessary.
• Process Personnel Change Notices (PCNs) to reflect updates to leave status.
• Communicate regularly with employees and their supervisors regarding current leave status.
• Perform other general tasks and HR functions that support the Leave Administration Team, including coordination with Disability Services on requests for reasonable accommodations.
• Manage the leaves inbox and provide excellent customer service by responding to inquiries in a timely manner.
• Provide training to employees and managers on standard processes, roles and responsibilities, and approaches to leave administration.
• Use Microsoft Word, Excel, SharePoint, NEOGOV, and PeopleSoft to create and maintain documents, spreadsheets, tracking tools, and records. Support process improvements and ensure accurate and organized information to respond to variety of leave inquiries.
• Other duties as assigned.

Minimum Qualifications

• Experience in human resources managing protected leaves and workplace accommodations;
• OR an equivalent combination of education and experience necessary to perform the scope of job duties.

Other Qualifications

• Knowledge of federal, state, and local employment laws and regulations.
• Experience interpreting and applying FMLA, ADA, FLSA, Title VII, and applicable WAC, RCWs, and other applicable rulings.
• Knowledge of policies and procedures related to leave administration, including the interpretation and application of regulations and labor contract provisions.
• Strong oral and written communication skills, with the ability to adapt style to communicate effectively across all levels of the organization.

• Demonstrated skill and sensitivity in working with others from diverse backgrounds.
• Ability to build relationships, collaborate, and problem-solve effectively in a team-oriented environment.
• Commitment to providing a high level of service while adapting to shifting priorities and operational needs.
• Strong critical thinking and problem-solving skills, with the ability to manage complex issues using professionalism and sound judgment.
• Experience providing training to various levels of employees within an organization.
• Demonstrated organizational and time-management skills to proficiently prioritize tasks and meet deadlines.
• Proficiency with Microsoft Word, Excel, SharePoint, NEOGOV, and PeopleSoft.

Desirable Qualifications

• Experience working in a unionized environment.
• Knowledge of King County policies and procedures related to leave administration.

King County's Vision, Mission, and ACTIVATE Values unite us.

King County serves residents with a relentless sense of urgency, delivering on commitments with transparency and accountability. We are action-oriented, creative problem solvers who collaborate across roles, engage directly with communities, and challenge the status quo to achieve meaningful impact. As a unified team, we uphold high ethical and stewardship standards, embrace change, stay curious, and continuously improve. Across all interactions, we listen first, act quickly, and stay aligned as a team to earn and sustain public trust. Learn more about our Vision, Mission, and ACTIVATE Values here and visit our Why work at King County page here.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on sex, race, color, national origin, ethnicity, religious affiliation, disability, sexual orientation, gender identity or expression, age except by minimum age and retirement provisions, pregnancy, status as a family caregiver, parental status, marital status, military status or status as a veteran who was honorably discharged or who was discharged solely as a result of the person's sexual orientation or gender identity or expression, citizenship or immigration status, genetic information, or other protected class. However, to the extent that distinction or differential treatment on the basis of citizenship or immigration status is authorized by either federal or state law, regulation, or government contract, it is not an unfair practice.

Who May Apply

This position is open to all qualified applicants. This Special Duty or Short-Term Temporary position is anticipated to last approximately four (4) months and may be extended based on business and operational need. This recruitment may also be used to establish a pool of qualified candidates that may be considered for selection of additional vacancies of the same position type over the next six (6) months.

To be eligible for a Special Duty Assignment, you must be a Career Service, Career Service Exempt or other regular (non-temporary) employee in King County who has completed their initial King County probationary period. You must have supervisor approval prior to taking a Special Duty Assignment.

Necessary Special Requirements

• The selection process may include evaluation of application materials and supplemental questions, interviewing, and testing. You must completely fill out the application with your relevant education and work experience.
• The selected candidate must be able to pass a thorough background investigation, but findings may not necessarily disqualify an applicant for employment.
• For more information on our selection process, please refer to www.kingcounty.gov/depts/health/jobs/hiring. For tips on interviewing, please visit https://www.kingcounty.gov/~/media/audience/employees/learning-and-development/Interview_Tips.ashx?la=en.
• Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
• Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
• Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
• Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.
• When Public Health responds to an emergency, and in accordance with relevant CBA language and/or KC policy and procedures, we may assign duties outside your regular job description. This may involve responding at any time, including nights and weekends, with possible deployment to locations other than the department.
• If you need a disability accommodation in the application or testing process, please call the contact number listed on the job announcement.

Union Membership

This position is represented by Local 117 P&T.

Contact

For questions about the application process, contact [e-mail].