Leave Specialist

Morgan, Lewis & Bockius LLP; Chicago (IL); Hybrid; USD 65,000 - 85,000; Full time

Job summary

Morgan, Lewis & Bockius LLP, a leading global law firm, seeks a Temporary/Temp-to-Hire Leaves Specialist to administer and process employee leave requests, maintain documents, and advise HR partners on leave practices. This hybrid role supports multiple offices in Philadelphia, Chicago, and Washington, DC.

Reporting to the Manager, Leave Administration, the ideal candidate has a BA and at least 1 year of experience, with strong MS Office skills and excellent organizational and communication

Qualifications

• Bachelor's degree and a minimum of 1 year of experience or equivalent combination.
• Leaves experience is preferred.
• Proficiency with MS Office including Outlook, Excel, and Word.
• Excellent organizational and written/verbal communication skills.

Responsibilities

• Administer and process employee leave requests and related documents.
• Manage active leaves of absence and maintain accurate records.
• Serve as SME on leave policies, procedures, and applicable laws for staff and HR partners.
• Coordinate with Total Rewards on benefits questions related to leaves of absence.
• Provide timely updates on eligibility, status, and required return-to-work paperwork.
• Respond to questions from attorneys, staff, managers, clients, and vendors regarding leaves of absence.

Skills

MS Office

Organizational skills

Written communication

Verbal communication

Education

Bachelor's degree

Tools

Outlook

Excel

Word

Job description

Morgan, Lewis & Bockius LLP, one of the world's leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking to hire a Temporary/Temp-to-Hire Leaves Specialist.

Reporting to the Manager, Leave Administration, this position will be responsible for administering, processing, generating, and maintaining employee leave requests and associated documents, managing active leaves of absence, and serving as a subject matter expert on leave administration and applicable laws and regulations. The Leave Specialist will work directly with employees and HR Business Partners regarding leave of absence policies and procedures.

This position can reside in our Philadelphia, Chicago, and Washington DC offices and offers a hybrid in-office/remote working schedule.

Key responsibilities include:

• Work with attorneys, legal and professional staff, managers/supervisors, and HR Business Partners on leave of absence procedures, ensuring adherence with applicable leave laws and firm policies and practices; review and approve completed paperwork while ensuring compliance with federal and state laws and regulations.
• Monitor all pertinent steps and obtain all relevant information as it relates to employees' leaves of absence; coordinate with the Total Rewards team regarding benefits-related issues and questions associated with leaves of absence.
• Generate and distribute written and verbal information to inform attorneys and professional staff, managers/supervisors and HR Business Partners, Payroll/Finance of leave eligibility and status.
• Provide technical expertise to attorneys and professional staff and managers/supervisor or HR Business Partners by explaining leave policies, procedures and timelines, review leaves processing of applicable offsets, and resolve problems or issues.
• Perform case management activities for approved leaves of absence by providing regular milestones, requiring and collecting return-to-work paperwork, and monitoring leave utilization.
• Independently respond to attorneys' and professional staff questions or concerns regarding leaves of absence, research leave policy issues and problems and respond with appropriate action in accordance with state and federal laws and firm policies, and within the appropriate timeframes deemed by firm leadership.
• Ensure that applicable leave policies are being applied consistently, accurately and timely across all US offices, as well as proactively identifying risks and provide proper escalation for high level resolution.

Experience and qualifications:

• Bachelor's degree (B. A.) from four-year college or university and a minimum of 1 years of experience, or equivalent combination of education and human resources experience.
• Leaves experience is preferred.
• In-depth knowledge and proficiency of MS Office, including Outlook, Excel, and Word.
• Excellent organizational skills, strong attention to detail, and solid written and verbal communications skills.
• Ability to read, analyze, and interpret business and professional publications, prepare business correspondence, proposals and reports, effectively present information to groups of employees, and respond to questions from employees, managers, clients and vendors.

California Applicants

Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or [e-mail]

If hired, your employment relationship with the firm will be on an "at-will" basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.