Human Resources Coordinator

Aston Carter; Ontario (CA); On-site; USD 36,000 - 39,000; Full time

Benefits offered by this job

Medical

Dental and vision

401(k)

Life Insurance

Disability insurance

HSA

Transit benefits

Employee Assistance Program

PTO / Vacation

Job summary

Aston Carter is seeking a Human Resources Coordinator for the Ontario, CA area. You will monitor the LMS for compliance, assist with onboarding, oversee pre-employment processing, and help manage I-9 compliance and HR policy updates.

You will also handle HR communications, proofreading tasks, and support employee engagement initiatives while maintaining confidentiality in a fast-paced office environment. This contract-to-hire role requires at least 2 years of HR experience and bilingual

Qualifications

• Excellent organizational skills and attention to detail.
• Ability to work well in a fast-paced environment.
• Proficient in operating general office equipment.
• Strong presentation skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, with strong Excel knowledge preferred.
• Ability to maintain confidential information.

Responsibilities

• Monitor Learning Management System (LMS) for compliance and track new hire training.
• Provide recruitment support, including pre-employment processing, interview scheduling, and onboarding.
• Ensure I-9 compliance by running reports and coordinating document updates.
• Update and maintain HR policies and job descriptions.
• Answer HR mainline calls and manage incoming faxes/emails and mail.
• Create and proofread documents, forms, and postings.
• Support employee transfers and job classification changes.
• Prepare HR reports such as open positions, new hires, and turnover.
• Ensure labor law posters are current and manage the account.
• Support employee engagement activities.
• Perform other related duties as assigned.

Skills

Organizational skills

Fast-paced environment

Office equipment

Presentation skills

Communication skills

Excel

Confidential information

Education

HR-related certificate or degree

Tools

Microsoft Office Suite

Excel

Job description

Job Title: Human Resources CoordinatorJob Description

As a Human Resources Coordinator, you will assist in monitoring the Learning Management System (LMS) to ensure compliance and completion of required training modules, while tracking new hire training. You will provide recruitment support by managing pre-employment requirements, scheduling interviews, posting new positions, conducting new hire orientations, and supporting the onboarding process. Additionally, you will monitor I-9 compliance, ensure HR policies are up-to-date, and maintain a catalogue of job descriptions. Your role also includes handling HR communications, proofreading documents, and supporting employee engagement activities.

Responsibilities

• Monitor Learning Management System (LMS) for compliance and track new hire training.
• Provide recruitment support, including pre-employment processing, interview scheduling, and onboarding.
• Ensure I-9 compliance by running reports and coordinating document updates.
• Update and maintain HR policies and job descriptions.
• Answer HR mainline calls and manage incoming faxes/emails and mail.
• Create and proofread documents, forms, and postings.
• Support employee transfers and job classification changes.
• Prepare HR reports such as open positions, new hires, and turnover.
• Ensure labor law posters are current and manage the account.
• Support employee engagement activities.
• Perform other related duties as assigned.

Essential Skills

• Excellent organizational skills and attention to detail.
• Ability to work well in a fast-paced environment.
• Proficient in operating general office equipment.
• Strong presentation skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, with strong Excel knowledge preferred.
• Ability to maintain confidential information.

Additional Skills & Qualifications

• Minimum two (2) years of entry-level human resources experience preferred.
• HR-related certificate or degree strongly recommended.
• Bilingual in Spanish preferred.

Work Environment

The role requires working in a dynamic and fast-paced office environment. You will frequently use general office equipment and Microsoft Office Suite. The position involves interaction with various departments and employees, requiring professionalism and the ability to handle confidential information discreetly.

Job Type & Location

This is a Contract to Hire position based out of Ontario, CA.

Pay and Benefits

The pay range for this position is $26.00 - $28.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical
• dental & vision
• Critical Illness
• Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Ontario, CA.

Application Deadline

This position is anticipated to close on Oct 23, 2026.

Workplace Type

This is a fully onsite position in Ontario,CA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.