Leave Coordinator

Vigor Industrial LLC; United States; On-site; USD 55,000 - 62,000; Full time

Benefits offered by this job

Medical benefits

Tuition Reimbursement

401(k)

Discretionary bonus

Job summary

Vigor Industrial LLC is seeking a benefits and leave administrator to coordinate and oversee leave programs across our U.S. shipyard operations.

The role focuses on compliance with ERISA, FMLA, COBRA, and other federal/state regulations, while maintaining accurate HRIS data and timely communications with employees and leadership. Ideal candidates will have strong experience in benefits administration, three+ years in leave management, and proficiency with Kronos and MS Office.

Qualifications

• Experience implementing and administering federal and state leave laws.
• Experience with HIPAA, COBRA, FMLA and ERISA compliance.
• Ability to maintain confidentiality and handle sensitive employee information with professionalism.

Responsibilities

• Supports administration of leave and disability plans ensuring compliance with federal and state laws.
• Monitors and documents leaves of absences to ensure regulatory compliance.
• Works with employees and leadership through return-to-work processes.
• Ensures activity is entered into leave modules and HRIS systems.
• Assists managers and employees with ADA process steps and accommodations.
• Maintains audit trails and supports HRIS data entry and reporting.

Skills

Leave administration

HR compliance

HRIS Kronos

Employee relations

MS Office

Education

Associate’s Degree in business or related field

High School Diploma or GED

Tools

Kronos

MS Office

Job description

Description

Position at Vigor Industrial LLC

Who We Are

Vigor Marine Group is an established, innovative, integrated partner with a national footprint in marine maintenance and modernization, marine fabrication, and marine services.

With four shipyards, six dry docks, and more than 20,000 feet of pier space on or near U.S. Naval bases and at historic shipyards, our 2,500 dedicated employees across four states — from the Pacific Northwest to San Diego to Norfolk — personify the values of our company. Vigor Marine Group takes pride in being the employer of choice for our employees, who in turn take great pride in their contributions to the communities where they live and work, and to their nation — through their living wage jobs supporting their local economies, and through the world-class maritime and industrial services they provide to further our defense readiness and national security. For more information, visit vigor.net.

SALARY RANGE: $55,000 — 62,000

POSITION SUMMARY:

Supports administration of coordination of leave and disability plans ensuring compliance with federal and state laws.

ESSENTIAL FUNCTIONS AND MAJOR RESPONSIBILITIES: This list is not intended to detail all aspects of the assigned work but is representative of the job’s overall responsibilities

• Assists employees in communicating needs for a leave of absence request and handles related employee notifications to the applicable business partners
• Monitors and documents leaves of absences to ensure compliance with laws, regulations and company policies.
• Works closely with employees and leadership through return to work process.
• Ensures all activity is input through the appropriate leave modules and monitors activity in the resource data center.
• Ensures all approved leaves are accurately entered into timekeeping and ensures cycles are kept up to date
• Manages all attendance line inquiries as they relate to city, state and federally protected leaves. Notifies HR Support of appropriate absence coding.
• Communicates with leadership on leaves
• Supports administration of workers compensation program.
• Communicates and manages return to work restrictions, modifications and accommodation needs.
• Assists managers and employees in the beginning steps of the ADA process.
• Manages flow of information into the HRIS including data entry, retrieval and generation of needed reports.
• Serves as the audit liaison for internal and external audits.
• Processes and re-deliver all HR mail to appropriate entities.
• Performs new hire benefits and company policy orientations
• Research, analyze and organize information and present meaningful conclusions and recommendations.
• Understand and interpret complex regulations and standards and administer programs managed to comply with those guidelines.
• Maintain a high degree of accuracy in work performed with frequent interruptions and have an enthusiasm to work in a team environment building technical experience by collaborating with others on difficult cases or benefit problems.
• Ability to use PC and software applications such as MS Office, Excel and HRIS database programs such as Kronos.
• Excellent written communication and presentation skills.
• Outstanding organization skills are required to effectively manage competing priorities, responsibilities and workload.
• Demonstrated ability to deliver excellent customer service including experience in using diplomacy and tact to effectively avoid or diffuse high-tension situations.
• Must be able to maintain confidentiality and deal with sensitive employee situations with an appropriate level of compassion and professionalism.
• Working knowledge of all pertinent federal and state regulations, filing and compliance requirements including ERISA, HIPPA, COBRA, ADAAA, FMLA, ACA, SECTION 125 requirements.

CAREER LEVEL SUMMARY:

• Performs first-tier professional-level assignments that require theoretical knowledge and application of principles and concepts
• Solves recurring problems by applying advanced knowledge
• Operates independently but also receives ongoing guidance and direction from others
• Performs with considerable flexibility for initiating improvements and exercising independent decision making within the assigned functional area.
• Adheres to established procedures as required by law and/or company policy.
• Independent judgment is used in scheduling and accomplishing work, handling conflicts, analyzing alternatives and maintaining recordkeeping systems.

SUPERVISORY RESPONSIBILITY: None.

INTERPERSONAL CONTACTS: The position is expected to interact with employees at all levels throughout the company as well as with customers, the public and others encountered in the course of the work.

KNOWLEDGE SKILLS AND ABILITIES:

• Research, analyze and organize information and present meaningful conclusions and recommendations.
• Understand and interpret complex regulations and standards and administer programs managed to comply with those guidelines.
• Maintain a high degree of accuracy in work performed with frequent interruptions and have an enthusiasm to work in a team environment building technical experience by collaborating with others on difficult cases or benefit problems.
• Ability to use PC and software applications such as MS Office, Excel and HRIS database programs such as Kronos.
• Excellent written communication and presentation skills.
• Outstanding organization skills are required to effectively manage competing priorities, responsibilities and workload.
• Demonstrated ability to deliver excellent customer service including experience in using diplomacy and tact to effectively avoid or diffuse high-tension situations.
• Must be able to maintain confidentiality and deal with sensitive employee situations with an appropriate level of compassion and professionalism.
• Working knowledge of all pertinent federal and state regulations, filing and compliance requirements including ERISA, HIPPA, COBRA, ADAAA, FMLA, ACA, SECTION 125 requirements.

EDUCATION AND/OR EXPERIENCE:

• High School Diploma or GED is required.
• Associate’s Degree in business or related field is preferred.
• Minimum three (3) years of experience in benefit and/or leave administration, HR compliance and administrative support work is required.
• Combinations of the experience and training that would provide the knowledge and skills required will be considered.

CERTIFICATES, LICENSES AND REGISTRATIONS: None required.

PHYSICAL DEMANDS:

Work is conducted in a dynamic, fast-paced on site office setting with moderate to loud noise levels from production activity in the shipyard. There may be times where the individual will be in production areas. The incumbent must be able to walk to and from job sites. Also, the incumbent may be required to work more than 8-hour shifts and weekend work. On occasions the incumbent may be required to lift up to 20 pounds. There may be the need to travel locally up to 10% of the time (including air travel). Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT:

The work environment for this job is potentially hazardous due to travel to and inside ships as well as travel around ship repair yard. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This role is with a federally contracted employer and is subject to regulations that restrict employment to US Persons only (i.e. US Citizens, lawful permanent residents, legally recognized asylees and refugees, and persons protected under INA). Successful job candidates will be asked to provide documentation of their US Persons status.

Vigor Industrial LLC and its wholly owned subsidiaries are drug, smoke and vape-free workplaces. Prospective employees must pass a drug and alcohol test and background check as pre-employment screening.

Vigor Values

Vigor expects all employees to enhance the atmosphere in which they work by living the Vigor Values every day.

Truth: We seek the truth, and we speak the truthResponsibility: We act on what we know is rightEvolution: We seek mastery, and adapt to a changing worldLove: We care about the people we work with, and the world we live in

At Vigor we offer a generous benefits package that includes:

|—————————|———————————————-|———————-|————|————————-|
| Medical | RX | Dental | Vision | Life |
| AD&D | LTD | STD | EAP | Discretionary bonus |
| Tuition Reimbursement | FSA (Medical, Childcare, Transportation) | 10 paid holidays | PTO | 401(k) |

Vigor and its wholly owned subsidiaries are committed to inclusion and diversity by providing equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veterans, age, genetics, the presence of a physical or mental condition or disability that can be reasonably accommodated, or any other protected class under relevant laws in the locations we operate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and can be requested with Vigor’s Human Resources Department.

In addition to federal law requirements, Vigor complies with applicable state and local laws governing nondiscrimination and non-retaliation in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, benefits, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.