Leave Coordinator

Vigor, LLC; Portland (OR); On-site; USD 55,000 - 62,000; Full time

Benefits offered by this job

Medical

401(k)

10 paid holidays

PTO

Tuition Reimbursement

Discretionary bonus

EAP

Job summary

Vigor, LLC is seeking an HR Leave Administrator to coordinate federal and state leave programs in Portland. The role ensures compliance, tracks approvals, and supports employees through return-to-work and accommodation processes.

With a salary range of $55,000–$62,000, the position emphasizes confidentiality, accurate reporting, and collaboration with HR, payroll, and risk management in a dynamic shipyard environment.

Qualifications

• Minimum three (3) years of experience in benefit and/or leave administration, HR compliance and administrative support work.
• Knowledge of federal/state regulations including ERISA, HIPAA, COBRA, ADAAA, FMLA, ACA, SECTION 125.
• Strong accuracy, confidentiality and customer service in a fast-paced environment.

Responsibilities

• Administer coordination of leave and disability plans and ensure compliance with laws.
• Input activity into timekeeping and HRIS; prepare reports for payroll and finance.
• Coordinate with Risk Management on workers' comp leaves and ADA accommodations.
• Support return-to-work processes and communicate accommodations and restrictions.
• Audit liaison for internal/external reviews and maintain documentation.

Skills

MS Office

Excel

Kronos HRIS

Communication skills

Confidentiality

Education

High School Diploma or GED

Associate’s Degree in business or related field

Tools

MS Office

Excel

Kronos

Job description

Location: Portland, OR, United States
Date Posted: Sep 10, 2026

Vigor, a Titan Company, is a values-driven, diversified industrial businessoperating in six locations with approximately 1,800 people in Oregon, Washington and Alaska. Built around a collection of powerful, unique assets and differentiated capabilities, Vigor excels at specialized shipbuilding, ship repair and handling important, complex projects in support of energy generation, our nation’s infrastructure and national defense.
With deep respect for people and the planet, Vigor strives to be a positive, regenerative force for good – environmentally, in the lives of our employees and in the community. We have built a positive culture that honors the work we do, the workers who do it, and the world we live in.

SALARY RANGE: $55,000 – 62,000

POSITION SUMMARY:

Supports administration of coordination of leave and disability plans ensuring compliance with federal and state laws.

ESSENTIAL FUNCTIONS AND MAJOR RESPONSIBILITIES:

(This list is not intended to detail all aspects of the assigned work but is representative of the job’s overall responsibilities)

• Assists employees who communicate a need for a leave of absence. Handle related employee and business partner notifications
• Monitors and documents leaves of absences to ensure compliance with Federal, State and local laws, regulations and company policies.
• Works closely with employees and leadership through return to work process.
• Ensures all activity is input through the appropriate leave modules and monitors activity in the resource data center. (is this currently part of the role- not sure what the resource data center is)
• Ensures all approved leaves are accurately entered into timekeeping.
• Partners with department leadership on all complex leaves of absence
• Supports coordination of leaves of absence with Risk Management for employees involved in the workers compensation program.
• Communicates and manages return to work restrictions, modifications and accommodation needs.
• Owns case management of the ADA interactive process under general supervision, including communicating with employees, providing and tracking ADA paperwork, and conducting timely follow-up through case resolution.
• Partners with employees, managers and business leaders throughout the interactive process to evaluate and determine reasonable accommodations, documenting outcomes and monitoring accommodations for effectiveness.
• Manages flow of information into the HRIS including data entry, retrieval and generation of needed reports.
• Prepares and distributes monthly and annual reports, including a matrix of leave claims and hours, to payroll, union and finance partners to support accurate pay processing, contractual reporting and financial tracking.
• Serves as the audit liaison for internal and external audits.
• Research, analyze and organize information and present meaningful conclusions and recommendations.
• Understand and interpret complex regulations and standards and administer programs managed to comply with those guidelines.
• Maintain a high degree of accuracy in work performed with frequent interruptions and have an enthusiasm to work in a team environment building technical experience by collaborating with others on difficult cases or benefit problems.
• Ability to use PC and software applications such as MS Office, Excel and HRIS database programs such as Kronos.
• Excellent written communication and presentation skills.
• Outstanding organization skills are required to effectively manage competing priorities, responsibilities and workload.
• Demonstrated ability to deliver excellent customer service including experience in using diplomacy and tact to effectively avoid or diffuse high-tension situations.
• Must be able to maintain confidentiality and deal with sensitive employee situations with an appropriate level of compassion and professionalism.
• Working knowledge of all pertinent federal and state regulations, filing and compliance requirements including ERISA, HIPPA, COBRA, ADAAA, FMLA, SECTION 125 requirements.

CAREER LEVEL SUMMARY:

• Performs first-tier professional-level assignments that require theoretical knowledge and application of principles and concepts
• Solves recurring problems by applying advanced knowledge
• Operates independently but also receives ongoing guidance and direction from others
• Performs with considerable flexibility for initiating improvements and exercising independent decision making within the assigned functional area.
• Adheres to established procedures as required by law and/or company policy.
• Independent judgment is used in scheduling and accomplishing work, handling conflicts, analyzing alternatives and maintaining recordkeeping systems.

SUPERVISORY RESPONSIBILITY:

None.

INTERPERSONAL CONTACTS:

The position is expected to interact with employees at all levels throughout the company as well as with customers, the public and others encountered in the course of the work.

KNOWLEDGE SKILLS AND ABILITIES:

• Research, analyze and organize information and present meaningful conclusions and recommendations.
• Understand and interpret complex regulations and standards and administer programs managed to comply with those guidelines.
• Maintain a high degree of accuracy in work performed with frequent interruptions and have an enthusiasm to work in a team environment building technical experience by collaborating with others on difficult cases or benefit problems.
• Ability to use PC and software applications such as MS Office, Excel and HRIS database programs such as Kronos.
• Excellent written communication and presentation skills.
• Outstanding organization skills are required to effectively manage competing priorities, responsibilities and workload.
• Demonstrated ability to deliver excellent customer service including experience in using diplomacy and tact to effectively avoid or diffuse high-tension situations.
• Must be able to maintain confidentiality and deal with sensitive employee situations with an appropriate level of compassion and professionalism.
• Working knowledge of all pertinent federal and state regulations, filing and compliance requirements including ERISA, HIPPA, COBRA, ADAAA, FMLA, ACA, SECTION 125 requirements.

EDUCATION AND/OR EXPERIENCE:

• High School Diploma or GED is required.
• Associate’s Degree in business or related field is preferred.
• Minimum three (3) years of experience in benefit and/or leave administration, HR compliance and administrative support work is required.
• Combinations of the experience and training that would provide the knowledge and skills required will be considered.

CERTIFICATES, LICENSES AND REGISTRATIONS:

None required.

PHYSICAL DEMANDS:

Work is conducted in a dynamic, fast-paced on site office setting with moderate to loud noise levels from production activity in the shipyard. There may be times where the individual will be in production areas.The incumbent must be able to walk to and from job sites. Also, the incumbent may be required to work more than 8-hour shifts and weekend work. On occasions the incumbent may be required to lift up to 20 pounds. There may be the need to travel locally up to 10% of the time (including air travel).Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT:

The work environment for this job is potentially hazardous due to travel to and inside ships as well as travel around ship repair yard. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This role is with a federally contracted employer and is subject to regulations that restrict employment to US Persons only (i.e. US Citizens, lawful permanent residents, legally recognized asylees and refugees, and persons protected under INA). Successful job candidates will be asked to provide documentation of their US Persons status.

Vigor Industrial LLC and its wholly owned subsidiaries are drug, smoke and vape-free workplaces. Prospective employees must pass a drug and alcohol test and background check as pre-employment screening.

Vigor Values

Vigor expects all employees to enhance the atmosphere in which they work by living the Vigor Values every day.

Truth:

We seek the truth, and we speak the truth

Responsibility:

We act on what we know is right

Evolution:

We seek mastery, and adapt to a changing world

Love:

We care about the people we work with, and the world we live in

At Vigor we offer a generous benefits package that includes:

Medical

RX

Vision

Life

AD&D

LTD

STD

EAP

Discretionary bonus

Tuition Reimbursement

10 paid holidays

PTO

401(k)

Vigor and its wholly owned subsidiaries are committed to inclusion and diversity by providing equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veterans, age, genetics, the presence of a physical or mental condition or disability that can be reasonably accommodated, or any other protected class under relevant laws in the locations we operate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and can be requested with Vigor’s Human Resources Department.

In addition to federal law requirements, Vigor complies with applicable state and local laws governing nondiscrimination and non-retaliation in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, benefits, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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