Leave and Retirement Plan Administration Manager

Jobtailor; Illinois; On-site; USD 90,000 - 120,000; Full time

Job summary

Jobtailor is seeking a Leave Administration Leader in the United States to guide FMLA and disability programs, ensure regulatory compliance, and partner with Legal and Risk teams. You will drive consistent policies, support associates, and manage retirement plan administration.

The role emphasizes leadership, risk mitigation, and ongoing policy improvement across federal and state leave laws, with collaboration across HR functions.

Qualifications

• Bachelor's degree or equivalent experience in HR-related field.
• 2-4 years of leave administration or HR compliance experience.
• Deep knowledge of FMLA, ADA, workers' compensation and related regulations.
• Experience managing complex leave and accommodation cases.
• Demonstrated leadership and team management experience.
• Knowledge of retirement plans and related regulations.
• Experience managing retirement plan administration.

Responsibilities

• Oversee leave administration strategy and align with goals and regulatory requirements.
• Lead administration of FMLA, personal, military, and other leave programs.
• Ensure leave programs are consistent, equitable, and aligned with policies.
• Ensure compliance with federal, state, and local laws including FMLA, ADA, workers' compensation.
• Partner with Legal, HR, and Risk Management on complex cases and risk mitigation.
• Maintain knowledge of regulatory changes and adjust policies accordingly.
• Oversee short-term and long-term disability, worksite benefits, and life insurance claims.
• Coordinate with vendors for timely claim follow-up and processing.
• Provide associate support and guidance.
• Oversee ADA accommodation interactive process and reasonable accommodations.
• Lead workers' compensation administration, claim management, vendor coordination, and return-to-work programs.
• Identify workers' compensation trends and develop strategies to improve outcomes.
• Lead retirement plan administration including enrollment, eligibility, contributions, distributions, loans, and rollovers.
• Develop and execute retirement plan communication, education, and engagement strategies.
• Ensure compliance with ERISA, IRS, and DOL regulations.
• Assist with profit sharing, year-end testing, audits, plan documents, and disclosures.

Skills

Leave Administration

FMLA Compliance

Workers' Compensation Management

Retirement Plan Administration

Team Leadership

HR Compliance

Benefits Operations

Claim Management

Risk Mitigation

Policy Development

Education

Bachelor's degree in HR, Business Administration, or related field

Job description

• Oversee the organization's leave administration strategy and ensure alignment with organizational goals and regulatory requirements
• Lead administration of FMLA, personal leave, military leave, and other applicable leave programs
• Ensure leave programs are consistent, equitable, and aligned with company policies and values
• Ensure compliance with federal, state, and local laws, including FMLA, ADA, and workers' compensation regulations
• Partner with Legal, HR, and Risk Management on complex cases and risk mitigation
• Maintain knowledge of regulatory changes and adjust policies and practices
• Oversee short-term and long-term disability, worksite benefits, and life insurance claims
• Coordinate with vendors to ensure timely claim follow-up and processing
• Provide associate support and guidance
• Oversee the ADA accommodation interactive process and implement reasonable accommodations
• Lead workers' compensation administration, claim management, vendor coordination, and return-to-work programs
• Identify workers' compensation trends and develop strategies to improve outcomes and reduce costs
• Lead retirement plan administration, including enrollment, eligibility, contributions, distributions, loans, and rollovers
• Develop and execute retirement plan communication, education, and engagement strategies
• Ensure compliance with ERISA, IRS, and DOL regulations
• Assist with profit sharing, year-end testing, annual audits, plan documents, and disclosures

Requirements

• Bachelor's degree in Human Resources, Business Administration, or related field (or equivalent experience)
• 2-4 years of experience in leave administration, HR compliance, or benefits operations
• Deep knowledge of FMLA, ADA, workers' compensation, and related regulations
• Experience managing complex leave and accommodation cases
• Demonstrated leadership and team management experience
• Knowledge of retirement plans and related regulations
• Experience managing retirement plan administration

Core Competencies

Demonstrates expertise in leave administration, compliance with FMLA, ADA, and workers' compensation regulations, and effective management of retirement plan administration. Proven ability to lead teams, develop strategies for risk mitigation, and ensure alignment with organizational goals.

Highest-signal resume keywords

• Leave Administration
• FMLA Compliance
• Workers' Compensation Management
• Retirement Plan Administration
• Team Leadership

Hard Skills

• Leave Administration
• FMLA
• ADA
• Workers' Compensation
• Retirement Plans
• HR Compliance
• Benefits Operations
• Claim Management
• Risk Mitigation
• Policy Development

Soft Skills

• Leadership
• Team Management
• Communication
• Problem-Solving
• Associate Support

Industry Keywords

• ERISA
• IRS Regulations
• DOL Regulations
• Short-Term Disability
• Long-Term Disability
• Life Insurance Claims
• Vendor Coordination
• Interactive Process
• Profit Sharing
• Annual Audits