Leave and Accommodation Manager I

Prime Healthcare; Ontario (CA); On-site; CAD 112,000 - 126,000; Full time

Job summary

Prime Healthcare is seeking a Leave and Accommodation Manager I to oversee the full cycle of family care, military, pregnancy, bereavement leaves across assigned facilities. The role ensures compliance with FMLA, ADA and state laws, handles documentation, determinations, and return-to-work planning, while explaining benefit impacts to employees.

The ideal candidate has 3+ years in HR leave management, strong knowledge of federal/state leave laws, and experience with case management systems.

Qualifications

• Bachelor’s degree required with 3+ years in HR leave management or generalist role.
• Strong knowledge of federal and state leave and disability laws (FMLA, ADA, PWFA, etc.).
• Experience with interactive process administration and absence management workflows.

Responsibilities

• Manage the complete cycle of Family Care, Military, Pregnancy, Bereavement, and union leaves from request to return.
• Explain benefit impacts and process leave pay requests; communicate with employees.

Skills

Leave management

FMLA compliance

Communication skills

Microsoft Office

Education

Bachelor’s degree in Human Resources, Business Administration, or related field

Tools

Lawson

JBDev

Leave case management software

Job description

Prime Healthcare is an award-winning health system headquartered in Ontario, California. Prime Healthcare operates 54 hospitals and has more than 360 outpatient locations in 15 states providing more than 3.0million patient visits annually. It is one of the nation’s leading health systems with over 60,000 employees and physicians. Twenty-one of the Prime Healthcare hospitals are members of the Prime Healthcare Foundation, a 501(c)(3) not-for-profit public charity. Prime Healthcare is actively seeking new members to join our corporate team!

Responsibilities

The Leave and Accommodation Manager I manages the complete cycle of Family Care, Military, Pregnancy, Bereavement, and union/company leaves of absence from initial requests to return to work, and the interactive process for pregnancy and other medical accommodation requests, for their assigned facilities. This includes following the required processes under FMLA and state leave laws as well the interactive process under ADAA, PWFA and state disability laws. Case management includes supporting employees seeking leave and/or accommodation answering with process questions, intake, determining eligibility, sending required notifications, seeking sufficient documentation, leading any interactive discussion as required under law, sending determinations. It also includes explaining benefit impacts as well as explaining and processing leave of absence pay requests. Case management requires extensive use of the phone, email, outlook and case management system.

Qualifications

• High school Diploma


• Three years' experience in Human Resources in a benefits, leave management or generalist related position, with a minimum two years’ experience in interactive process administration.


• Strong knowledge of federal and state leave and disability laws, specifically ADAAA, FEHA, PWFA, FMLA, CFRA, CA PDL, NJFLA; experience with CA leaves and accommodations is required.


• Strong knowledge of the interplay between federal and state leave and disability laws.


• Strong knowledge and understanding of absence management integrated workflows, return-to-work strategies, interactive process workflows.


• Strong knowledge of benefits inpacts while on leaves of absence.


• Strong knowledge of leave of absence pay intergrations with wage replacement benefits.


• Ability to analyze, problem solve, organize and manage multiple priorities, and effectively follow up in a fast-paced environment.


• Ability to build and maintain effective professional relationships through strong interpersonal skills including consistent demonstration of solid professional judgement.


• Strong written and verbal communication abilities, including effective presentation skills to all levels of the organization.


• Solid skills in Microsoft Office programs, including Excel, Word, PowerPoint, Outlook.

Preferred Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field.


• Experience working in a Healthcare environment with high volume of leave and accommodation cases.


• Experience with Lawson, JBDev or leave case management software preferred.


• Experience managing leave and accommodation across US.


• Experience working in unions environments.

Pay Transparency

Prime Healthcare offers competitive compensation and a comprehensive benefits package that provides employees the flexibility to tailor benefits according to their individual needs. Our Total Rewards package includes, but is not limited to, paid time off, a 401K retirement plan, medical, dental, and vision coverage, tuition reimbursement, and many more voluntary benefit options. Benefits may vary based on employment status, i.e. full-time, part-time, per diem or temporary. A reasonable compensation estimate for this role, which includes estimated wages, benefits, and other forms of compensation, is $80,000.00 to $90,000.00 on an annualized basis. The compensation estimate noted above is specific to California and has not been adjusted for any other geographic location. The exact starting compensation to be offered will be determined at the time of selecting an applicant for hire, in which a wide range of factors will be considered, including but not limited to, skillset, years of applicable experience, education, credentials and licensure.

Employment Status

Full Time

Shift

Days

Equal Employment Opportunity

Company is an equal employment opportunity employer. Company prohibits discrimination against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (subject to applicable law), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. The Company also prohibits harassment of applicants or employees based on any of these protected categories. Know Your Rights: https://www.eeoc.gov/sites/default/files/2022-10/EEOC_KnowYourRights_screen_reader_10_20.pdf

Privacy Notice

Privacy Notice for California Applicants: https://www.primehealthcare.com/wp-content/uploads/2024/04/Notice-at-Collection-and-Privacy-Policy-for-California-Job-Applicants.pdf