Leave & Accommodation Specialist

Crystal Clean LLC; Hoffman Estates (IL); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Health, Dental and Vision insurance

Wellness Program

Flexible Spending Accounts

Life Insurance

Long-Term Disability

Employee Assistance Program

Tuition Reimbursement

Job summary

Crystal Clean LLC is seeking a Leave & Accommodation Specialist to manage employee leave programs, accommodations, and workers’ compensation while ensuring compliance with federal, state, and local regulations.

The role requires 3+ years in leave administration, strong FMLA/ADA knowledge, and proficiency with HRIS/leave management systems. Collaboration with TPAs and HR is essential, with focus on accurate records and timely communication.

Qualifications

• Bachelor’s degree in HR, Business Admin or related field, or 4+ years of equivalent experience.
• 3+ years of experience in leave administration, accommodations, or workers’ compensation.
• Strong knowledge of FMLA, ADA, and workers’ compensation regulations.
• Excellent organizational and communication skills.
• Ability to manage sensitive information with confidentiality.
• Proficiency in HRIS and leave management systems.
• Attention to detail and accuracy.
• Strong problem-solving and decision-making abilities.

Responsibilities

• Manage employee leave programs, accommodations, and workers’ compensation processes.
• Provide guidance to employees and managers and act as liaison with TPAs, HR, and other departments.
• Maintain accurate records of requests, outcomes, and reporting.
• Coordinate return-to-work processes and ensure compliance with applicable laws.
• Partner with managers and employees to implement reasonable accommodations.
• Prepare required reports and maintain documentation.
• Serve as primary contact for leave, accommodation, and workers’ compensation inquiries.
• Ensure organizational compliance with federal and state regulations.

Skills

Organizational skills

Communication skills

Confidentiality

Problem-solving

Customer focus

FMLA/ADA knowledge

Education

Bachelor’s degree in HR or related field

4+ years experience in lieu of degree

Tools

HRIS

Leave management systems

Job description

Job Description

The Leave & Accommodation Specialist is responsible for managing employee leave programs, workplace accommodations, and workers’ compensation processes. This role ensures compliance with federal, state, and local regulations, provides guidance to employees and managers, and partners with vendors and internal stakeholders to deliver a seamless experience. The position plays a critical role in supporting employee well-being and organizational compliance.

Essential Functions

• Act as a liaison between the employee, third party administrators (TPAs), Human Resources (HR), other internal departments, and outside agencies.
• Maintain accurate records of requests and outcomes, including timely reporting.
• Negotiate and resolve sensitive and controversial issues in consultation with Legal and HR.
• Maintain and exchange information with internal and external departments or agencies to explain policies, procedures, rules, regulations, and guidelines concerning workers' compensation.
• Track and manage requests, ensuring timely communication and documentation.
• Coordinate return-to-work processes and ensure compliance with applicable laws.
• Partner with managers and employees to implement reasonable accommodation.
• Maintain accurate documentation and prepare required reports.
• Serve as primary point of contact for leave, accommodation, and workers’ compensation inquiries.
• Provide clear communication and guidance to employees and managers throughout processes.
• Ensure organizational compliance with federal and state-specific regulations.
• Perform other duties as assigned by leadership.

Education & Essential Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field or four plus years experience in lieu of degree.
• 3+ years of experience in leave administration, accommodations, and/or workers’ compensation.
• Strong knowledge of FMLA, ADA, and workers’ compensation regulations.
• Excellent organizational and communication skills.
• Ability to manage sensitive information with confidentiality.
• Proficiency in HRIS and leave management systems
• Attention to detail and accuracy
• Strong problem-solving and decision-making abilities
• Customer-focused approach

While performing the essential duties of this position, the individual regularly works indoors in an office environment and may be required to sit for extended periods. The individual will regularly be required to talk, hear, see, use a computer keyboard, mouse, telephone, and other standard office equipment. The noise level in the primary work environment is generally quiet. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of this position.

Crystal Clean LLC is an Equal Opportunity Employer. Crystal Clean expressly values diversity, equity, and inclusion, and encourages the applications of individuals from diverse backgrounds, so that Crystal Clean reflects the communities and customers that we serve.

The anticipated salary range for this position is, $70,000.00 - $80,000.00 and includes benefits such as the following:

• Health, Dental and Vision insurance
• Wellness Program
• Flexible Spending Accounts
• Life Insurance
• Long-Term Disability
• Employee Assistance Program
• Tuition Reimbursement

Location(s)

Pay Range $57,000.00 - $91,000.00 / year

The estimated pay range for this job. Disclosing pay information promotes competitive and equitable pay. The actual pay rate will depend on the person's qualifications and experience.

Pay Transparency

In order to support the Fair Compensation Strategy by the US Govt., HR Dept., clients are required to adhere to "Pay Transparency Law"; in the impacted states; that have mandated the employers to list the salary ranges in Job advertisements or postings for job opportunities and Job promotions. The salary listed below is being provided to promote pay transparency and equal opportunity at Crystal Clean. Actual compensation offered within this range will vary based on a variety of factors, including geographic location, relevant experience, education, skills, and other factors.

Crystal Clean LLC is an Equal Opportunity Employer. Crystal Clean expressly values diversity, equity, and inclusion, and encourages the applications of individuals from diverse backgrounds, so that Crystal Clean reflects the communities and customers that we serve.