Leaves Administrator

Crystal Clean; Hoffman Estates (IL); On-site; USD 55,000 - 76,500; Full time

Job summary

Crystal Clean in Hoffman Estates is looking for a Leaves Administrator (Leave & Accommodation Specialist) to manage employee leave programs and workplace accommodations. The role involves ensuring compliance with regulations, providing guidance to employees, and supporting overall employee well-being.

The ideal candidate will have a Bachelor’s degree in Human Resources and a minimum of 3 years of experience in leave administration. Knowledge of FMLA and ADA is essential. The anticipated salary range is $55,000 - $76,500, including benefits.

Qualifications

• 3+ years of experience in leave administration or workers’ compensation.
• Ability to manage sensitive information with confidentiality.
• Strong problem-solving and decision-making abilities.

Responsibilities

• Manage employee leave programs and workplace accommodations.
• Act as a liaison between the employee and administrators.
• Negotiate and resolve sensitive issues in consultation with HR.

Skills

Knowledge of FMLA

Knowledge of ADA

Communication skills

Organizational skills

Record keeping

Education

Bachelor’s degree in Human Resources or related field

Tools

HRIS

Leave management systems

Job description

The Leaves Administrator (Leave & Accommodation Specialist) is responsible for managing employee leave programs, workplace accommodations, and workers’ compensation processes. This role ensures compliance with federal, state, and local regulations, provides guidance to employees and managers, and partners with vendors and internal stakeholders to deliver a seamless experience. The position plays a critical role in supporting employee well‑being and organizational compliance.

Essential Functions

• Act as a liaison between the employee, third party administrators (TPAs), Human Resources (HR), other internal departments, and outside agencies.
• Maintain accurate records of requests and outcomes, including timely reporting.
• Negotiate and resolve sensitive and controversial issues in consultation with Legal and HR.
• Maintain and exchange information with internal and external departments or agencies to explain policies, procedures, rules, regulations, and guidelines concerning workers' compensation.
• Track and manage requests, ensuring timely communication and documentation.
• Coordinate return‑to‑work processes and ensure compliance with applicable laws.
• Partner with managers and employees to implement reasonable accommodation.
• Maintain accurate documentation and prepare required reports.
• Serve as primary point of contact for leave, accommodation, and workers’ compensation inquiries.
• Provide clear communication and guidance to employees and managers throughout processes.
• Ensure organizational compliance with federal and state‑specific regulations.
• Perform other duties as assigned by leadership.

Education & Essential Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field
• 3+ years of experience in leave administration, accommodations, and/or workers’ compensation.
• Strong knowledge of FMLA, ADA, and workers’ compensation regulations.
• Excellent organizational and communication skills.
• Ability to manage sensitive information with confidentiality.
• Proficiency in HRIS and leave management systems
• Attention to detail and accuracy
• Strong problem‑solving and decision‑making abilities
• Customer‑focused approach

While performing the essential duties of this position, the individual regularly works indoors in an office environment and may be required to sit for extended periods. The individual will regularly be required to talk, hear, see, use a computer keyboard, mouse, telephone, and other standard office equipment. The noise level in the primary work environment is generally quiet. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of this position.

Crystal Clean LLC is an Equal Opportunity Employer. Crystal Clean expressly values diversity, equity, and inclusion, and encourages the applications of individuals from diverse backgrounds, so that Crystal Clean reflects the communities and customers that we serve.

The anticipated salary range for this position is, $55,000.00 - $76,500.00 and includes benefits such as the following: