Lease Coordinator

Aston Carter; United States; Hybrid; USD 33,000 - 36,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Time Off / PTO

Job summary

Aston Carter is seeking a Lease Analyst to support a large commercial real estate portfolio by accurately abstracting lease documents, maintaining lease data, and ensuring correct tenant billing and operating expense reporting. You will collaborate with property management teams to ensure data integrity and reliable reporting across leased and owned properties.

The role requires strong knowledge of leases, CAM, and invoicing, with a hybrid in-office schedule in Tampa, FL.

Qualifications

• Bachelor's degree preferred but not required.
• Experience in commercial real estate portfolio management or lease administration.
• CAM reconciliation and pass-through calculations experience.

Responsibilities

• Create detailed lease abstracts for new leases and amendments.
• Maintain lease records in property management software.
• Enter key lease terms into the system for accurate reporting.
• Set up CAM and real estate tax pass-through worksheets.
• Review leases and abstractions for accuracy and compliance.
• Calculate percentage rent where applicable based on lease provisions.
• Input cash receipts and follow SOPs for rent collections.
• Collaborate with Property Managers on tenant accounts and CAM expenses.
• Maintain lease data and provide QA for data accuracy across properties.
• Produce monthly rent variance reports and explain variances clearly.
• Review operating expenses and ensure proper supporting documentation.

Skills

Lease abstracts

CAM charges

Tenant billing

Excel proficiency

Property management software

AP/AR

Financial reporting

Attention to detail

Education

Bachelor's degree preferred

Tools

Property management software

Excel

Job description

Job Title: Lease Analyst with commercial experience needed!

Job Description

The Lease Analyst plays a key role in supporting a large commercial real estate portfolio by accurately abstracting lease documents, maintaining lease data in property management systems, and ensuring that tenant billing, pass-through charges, and operating expenses are correctly calculated and reported. This position combines detailed lease interpretation, financial analysis, and regular collaboration with property management teams to support reliable reporting and high-quality data integrity across leased and owned properties.

Responsibilities

• Create and perform detailed abstracts for all new leases and lease amendments, and compile complete abstract packages for review.
• Set up and maintain all lease records in property management software, ensuring accuracy and completeness of lease data.
• Interpret lease documents and lease language and enter key terms into the system, supporting accurate reporting and analysis.
• Set up and maintain pass-through worksheets for Common Area Maintenance (CAM) and Real Estate Taxes in accordance with lease obligations.
• Review leases and lease abstractions to verify consistency, accuracy, and compliance with agreed terms.
• Calculate percentage rent charges when applicable, based on lease provisions and reported sales.
• Input cash receipts into property management software and follow established standard operating procedures for monthly rent collections.
• Collaborate with Property Managers to research and resolve outstanding issues related to tenant accounts, including CAM expenses and budget analysis.
• Maintain data in lease and property databases, including abstraction of leased and owned property information, and provide quality assurance for all data entered.
• Perform invoice reviews to confirm alignment with tenant obligations and determine whether payment should be remitted.
• Produce monthly recurring rent variance reports and enter clear variance explanations to support financial review.
• Conduct preliminary reviews of operating expenses to ensure calculations are correct and that appropriate supporting documentation has been provided.
• Interact with landlords as needed, including assisting with the creation of standard forms, policies, and procedures related to lease administration.
• Generate reports and analyses, including financial reports, as required to support portfolio management and decision-making.

Essential Skills

• Minimum of 3 years of experience in commercial real estate or property leasing.
• Strong understanding of leases, lease abstracts, and lease amendments, including commercial lease contracts and key financial terms.
• Experience working with Common Area Maintenance (CAM) charges and related pass-through expenses.
• Hands-on experience with invoicing processes and tenant billing.
• Proficiency with property management software for lease setup, maintenance, and reporting.
• Ability to interpret complex lease language and translate it into accurate system entries and financial implications.
• Solid understanding of accounts payable and accounts receivable principles in a real estate or leasing context.
• Strong Excel skills for reconciliation, variance analysis, and financial reporting.
• High attention to detail and commitment to data accuracy and quality assurance across a portfolio of properties.
• Ability to analyze rent variances, operating expenses, and CAM reconciliations and provide clear, concise explanations.

Additional Skills & Qualifications

• Bachelor's degree in Accounting, Finance, Business, or a related field is preferred but not required.
• Background in commercial real estate portfolio management or lease administration.
• Experience with CAM reconciliation and real estate tax pass-through calculations.
• Familiarity with financial reporting and analysis within a commercial real estate environment.
• Ability to produce clear, structured reports and communicate findings to property management and other stakeholders.
• Strong organizational skills and the ability to manage multiple leases and properties simultaneously.
• Comfort working within established policies and procedures while helping to refine and improve standard forms and processes.
• Effective communication skills for interacting with property managers, landlords, and internal teams.

Work Environment

This role operates in a hybrid work environment, with in-office presence required every Tuesday and Wednesday and remote work on the remaining days. You will work with modern property management software and Excel-based tools to manage a sizable commercial real estate portfolio, supporting both leased and owned properties. The setting combines structured processes with collaborative interaction across property management and finance teams, offering exposure to large-scale commercial real estate operations and telecommunications-related facilities. The environment values accuracy, professionalism, and teamwork, and supports a blend of focused individual work and regular communication with colleagues and external partners.

Job Type & Location

This is a Contract to Hire position based out of Tampa, FL.

Pay and Benefits

The pay range for this position is $24.04 - $26.44/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your jobclassification and length of employment. Benefits are subject to change and may besubject to specific elections, plan, or program terms. If eligible, the benefitsavailable for this temporary role may include the following:Medical, dental & visionCritical Illness, Accident, and Hospital401(k) Retirement Plan Pre-tax and Roth post-tax contributions availableLife Insurance (Voluntary Life & AD&D for the employee and dependents)Short and long-term disabilityHealth Spending Account (HSA)Transportation benefitsEmployee Assistance ProgramTime Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Tampa, FL.

Application Deadline

This position is anticipated to close on Oct 30, 2026.

Workplace Type

This is a hybrid position in Tampa,FL.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.