Leasing Associate (9892)

Holland Residential LLC; Hillsboro (OR); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

401(k) retirement plan

Paid time off

Tuition reimbursement

Volunteer Time Off (VTO)

Housing discounts

Job summary

Holland Residential LLC in Hillsboro, OR is seeking a leasing professional to deliver exceptional customer service, lead property tours, and guide applicants through the lease process. You will coordinate move-ins, renewals, and payments while maintaining accurate records in our property management system.

You will work closely with the Sales and Maintenance teams, promote positive online reviews, and ensure compliance with landlord-tenant and Fair Housing laws in a mobile leasing environment.

Qualifications

• High school diploma or equivalent required; college degree preferred.
• 1–2 years of customer service or sales experience required; retail experience preferred.
• Thorough knowledge of landlord-tenant and Fair Housing laws.
• Proficient in Microsoft Word, Excel, and Outlook; Yardi experience preferred.

Responsibilities

• Serve as the first contact at the property and deliver exceptional customer service.
• Lease apartment homes per the sales process including tours, applications, and move-ins.
• Maintain accurate records of interactions and leasing activity in the management system.
• Collaborate with Sales and Maintenance teams and promote positive online reviews.
• Organize community events and support marketing/outreach activities.

Skills

Landlord Tenant Laws

Fair Housing Laws

Communication

Organizational skills

Mobile leasing

Legal document explanations

Interpersonal skills

Written communication

Math skills

Decision making

Multi-tasking

Education

High school diploma

College coursework preferred

Bachelor's degree preferred

Tools

Yardi

MS Word

MS Excel

Outlook

Job description

ESSENTIAL JOB FUNCTIONS

• Act as the first point of contact at the property, providing an exceptional customer experience to all.
• Responsible for leasing apartment homes while following the Point of Sale Process including the tour, lead follow-up, application, lease file and move-in coordination in compliance with applicable laws, company expectations and procedures.
• Act as a liaison for Residents and management, ensuring excellent communication, and maintaining documentation of all interactions and follow-up regarding Resident concerns.
• Maintain accurate knowledge of all information regarding the lease document, community, amenities, condition of all vacant units, models and common areas.
• Work with the Sales Team to increase property income, resident retention, and lease renewals, as well as encouraging sales on other income opportunities, through the Point of Sale Renewal program.
• Collect security deposits, rents and all other funds associated with leasing and document each transaction properly in the community’s management software system.
• Maintain accurate documentation and follow up on all leasing activity including, but not limited to, phone calls, guest visits, new leases and lease renewals; enter all activity into property management software daily.
• Maintain communication with the Sales and Maintenance Teams regarding the status of units, work orders, etc.
• Promote positive online reviews to support reputation management goals.
• Maintain confidentiality of sensitive documents and information.
• Regularly inspect the customer journey path (including online advertising) to ensure information accuracy and property cleanliness.
• Participate in Market Surveys, Quarterly Competitive Market Assessments and Outreach Marketing activities to support the success of the property.
• Organize, attend and monitor various community recreational and social activities.
• Maintain a positive relationship with all Sales and Maintenance staff to ensure excellent inside customer service, teamwork, and accountability.
• Represent the community and Holland Partner Group in a professional manner at all times.
• Conform to company apparel standards and set a positive example for all Associates.
• Perform all other duties as directed and assist the overall team effort in any way possible.

JOB REQUIREMENTS

Education

High school diploma or equivalent is required. A college degree or related coursework is preferred.

Experience

One to two years of customer service and/or sales experience required. Retail experience is preferred.

Knowledge, Skills and Abilities Required

• Thorough knowledge of Landlord Tenant and Fair Housing Laws.
• Excellent communications and organizational skills.
• Ability to work in a mobile leasing environment.
• Skilled in Microsoft Word, Excel and Outlook. Yardi software preferred.
• Basic office organizational skills.
• Ability to understand and clearly explain legal and lease documents.
• Ability to work well with people and develop a positive rapport.
• Strong verbal and written communication skills.
• Ability to accurately perform basic to intermediate mathematical functions.
• Independent decision making ability within set parameters.
• Ability to prioritize and accurately perform multiple tasks concurrently.

Attendance

Position requires ability to work any of the seven days of the week, 52 weeks of the year. Due to property staffing limitations, it is extremely critical that individuals be able to work their scheduled hours plus any other hours necessary to complete the job.

This position also requires

• Successful completion of the Sales Certification process
• Ability to lift or move up to 20 pounds
• Hearing and visual ability to observe and detect signs of emergency situations
• Fluency in English both verbally and non-verbally

Benefits

Holland is proud to offer a competitive and comprehensive benefits package, with enrollment eligibility beginning first day of the month following date of hire, that includes health care benefits (Medical, Dental, Vision, HSA, FSA), income replacement (Long-term Disability) and retirement savings through our 401(k), including employer match. Supplemental benefits are also available (Accident, Hospital Indemnity, Critical Illness, Short-term Disability, Commuter FSA) and we are proud to offer our Employee Assistance Program (EAP) and Tuition Reimbursement. We offer Paid Time Off (PTO) and state mandated Paid Sick Leave, paid holidays, the opportunity for our employees to get involved in their communities using Volunteer Time Off (VTO), and a generous Sabbatical after every 5 years of service. There are also opportunities to share in the success of the company through our profit share programs. Housing discounts may be available dependent on the property, ownership approval, and unit availability.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.