Leasing Assistant

Spinoso Real Estate Group; Village of North Syracuse (NY); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

100% Company-Paid Medical & Dental

Vision Insurance

Short-Term & Long-Term Disability

401(k) Retirement Plan

Generous Paid Time Off & Holidays

Phone Reimbursement

Collaborative, inclusive culture

Job summary

Spinoso Real Estate Group seeks an organized Leasing Administrative Assistant to be the operational backbone of the Leasing team. You'll support day-to-day leasing activities across our growing portfolio, coordinate meetings, prepare lease documents, and maintain reporting, marketing materials, and tenant records.

Reporting to the Leasing leadership, you will gain exposure to commercial real estate operations while building administrative and project coordination skills.

Qualifications

• Minimum 1–3 years of administrative, leasing, customer service, or office experience.
• Strong organizational and time management skills with the ability to prioritize multiple projects.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite and related software.
• Detail-oriented with ability to manage confidential information.

Responsibilities

• Providing administrative support to the Leasing team and executive leasing leadership.
• Preparing, organizing, and maintaining leasing files, reports, and documentation.
• Creating daily, weekly, and monthly leasing reports to support business decisions.
• Coordinating meetings, calendars, property tours, and cross-functional collaboration.
• Responding to phone calls, emails, and general inquiries with professionalism and exceptional customer service.
• Assisting with preparation and processing lease agreements, renewals, and related documentation.
• Ensuring leasing documents are complete, accurate, and properly maintained.
• Managing large collaborative documents used across multiple departments.
• Supporting local and remote Leasing Representatives through Microsoft Teams, phone, and email.
• Maintaining accurate tenant information within property management software.
• Assisting with marketing materials, leasing books, presentations, and promotional flyers.
• Helping maintain an organized office environment while supporting day-to-day operations.
• Handling confidential tenant and company information with discretion and professionalism.

Skills

Organizational skills

Time management

Written and verbal communication

Customer service mindset

Team collaboration

Education

High school diploma or equivalent; Associate's or Bachelor's preferred

Tools

Microsoft Office Suite

Yardi

SharePoint

Placer

Adobe Acrobat

Concur

Job description

We're looking for an organized, proactive, and collaborative Leasing Administrative Assistant to become the operational backbone of our Leasing team. This role is ideal for someone who enjoys keeping multiple projects moving, thrives in a fast-paced environment, and takes pride in creating structure and organization.

As the Leasing Administrative Assistant, you'll partner closely with our leasing professionals to support the day-to-day execution of leasing activities across our growing portfolio. From coordinating meetings and preparing lease documents to maintaining reporting, marketing materials, and tenant records, you'll play a key role in ensuring our team operates efficiently while delivering an exceptional experience for both internal partners and prospective tenants.

This position reports directly to the Leasing leadership team and offers the opportunity to gain exposure to commercial real estate operations while building valuable administrative, organizational, and project coordination skills.

What You'll Do

As a Leasing Administrative Assistant, you'll help keep our Leasing team organized, connected, and operating efficiently by:

• Providing administrative support to the Leasing team and executive leasing leadership.
• Preparing, organizing, and maintaining leasing files, reports, and documentation.
• Creating daily, weekly, and monthly leasing reports to support business decisions.
• Coordinating meetings, calendars, property tours, and cross-functional collaboration.
• Responding to phone calls, emails, and general inquiries with professionalism and exceptional customer service.
• Assisting with preparation and processing lease agreements, renewals, and related documentation.
• Ensuring leasing documents are complete, accurate, and properly maintained.
• Managing large collaborative documents used across multiple departments.
• Supporting local and remote Leasing Representatives through Microsoft Teams, phone, and email.
• Maintaining accurate tenant information within property management software.
• Assisting with marketing materials, leasing books, presentations, and promotional flyers.
• Helping maintain an organized office environment while supporting day-to-day operations.
• Handling confidential tenant and company information with discretion and professionalism.

What Success Looks Like

During your first few months, you'll become familiar with our leasing processes, systems, and portfolio while building strong relationships across the organization.

Success in this role means becoming someone the team can depend on. You'll anticipate needs before they arise, keep projects organized, communicate proactively, and help ensure leasing activities move forward efficiently. Your attention to detail, organization, and willingness to jump in wherever needed will make you an invaluable member of the team.

What We're Looking For

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• 1–3 years of administrative, leasing, customer service, or office experience preferred.
• Strong organizational and time management skills with the ability to prioritize multiple projects.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Experience with Yardi, SharePoint, Placer, Adobe Acrobat, Concur, or similar software is a plus.
• Strong attention to detail and problem-solving skills.
• Ability to work independently while collaborating effectively with a team.
• Professional, dependable, and customer-focused.

At Spinoso Real Estate Group, you'll join a collaborative team that values innovation, continuous learning, and professional growth. We work together to solve challenges, celebrate successes, and create opportunities for our employees to build rewarding careers in retail real estate.

What We Offer

In addition to a base salary and a discretionary bonus program, we provide a comprehensive benefits package designed to support your health, financial well-being, and work-life balance.

• 100% Company-Paid Medical & Dental Insurance
• Vision Insurance
• Short-Term & Long-Term Disability Coverage
• 401(k) Retirement Plan
• Generous Paid Time Off & Company Holidays
• Phone Reimbursement
• Collaborative, inclusive culture focused on growth and continuous learning

Disclaimer: This job description is not all inclusive. Other duties and responsibilities may be required

EEO Statement: Spinoso Real Estate Group is an equal opportunity employer and is committed to providing a work environment that is free from discrimination and harassment. We value diversity and inclusion and believe that a diverse workforce enhances our ability to provide innovative solutions to our customers. We comply with the Americans with Disabilities Act (ADA) and will provide reasonable accommodations for qualified individuals with disabilities throughout the recruitment process. If you require accommodations for any part of the application and hiring process, please notify the Human Resources Department at [e-mail]. Reasonable accommodations will be determined on a case-by-case basis. It is the responsibility of the applicant to inform Spinoso Real Estate Group of any necessary accommodations needed during the recruitment process. Spinoso Real Estate Group will work with the applicant to assess the specific requirements and provide reasonable accommodations accordingly. Spinoso Real Estate Group is committed to ensuring that our workplace is accessible to individuals with disabilities. If you need assistance or an accommodation to perform the essential functions of the job, please let us know.