Leasing Administrator

BG Staffing; Orlando (FL); On-site; USD 55,000 - 85,000; Full time

Job summary

BG Staffing seeks a Lease Compliance Analyst for a premier commercial real estate firm in downtown Orlando, FL. The role handles abstraction, setup and ongoing administration of property, lease and loan documentation across multiple systems, ensuring tenant compliance with lease terms, rent payments, and tax/insurance requirements.

You will review lease documents, input data, manage billings and reconciliations, prepare escalations, support the Legal team, and collaborate with Accounting and

Qualifications

• Associate degree with 2+ years related experience or equivalent
• Experience with Oracle E-Business Suite (A/R and Property Manager) is a plus
• Experience in lease administration or property management is preferred

Responsibilities

• Abstract, input and maintain accurate property, lease, and loan data across systems.
• Process rent billings and receipts; assist with past due receivables.
• Prepare reconciliations, reimbursements, and related billings per lease provisions.
• Support Legal by reviewing tax bills and tax information for closings.
• Prepare rent escalations (CPI-based and percentage rents).
• Ensure tenant insurance compliance and property claims reporting.
• Procure and monitor tenant insurance certificates; assist with insurance claims reporting.
• Collaborate with Accounting and Asset Management on lease billings, sales tax, and collections.
• Maintain lease compliance procedures and internal controls documentation.

Skills

Detail oriented

Ability to learn quickly

Initiative

Problem solving / analytical skills

Strong organizational skills

Multi-tasking & prioritization

Decision making

Education

Associate degree or equivalent

Tools

Oracle E-Business Suite

Property Manager

Microsoft Office

Job description

Seeking a Lease Compliance Analyst to join a great commercial real estate firm located in downtown Orlando, FL! The Lease Compliance Administrator is responsible for the complete and accurate abstraction, set-up and ongoing administration of property, lease and loan documentation across multiple systems for the property portfolio. This role ensures tenant compliance with lease terms across the assigned portfolio, including rent payments, financial reporting, and adherence to real estate tax and insurance requirements. This includes the preparation and execution of billings, reconciliations, and rent escalations to ensure accuracy and consistency across the portfolio.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Review of documentation including, but not limited to Lease Agreements, Amendments, Assignments, Loan Agreements, Development Agreements, Closing Statements, Appraisals, Environmental Reports, Commitment Letters, etc.
• Abstract, input and maintain accurate property, lease, and loan data within various systems.
• Responsible for the billing and receipt of rent and other payments due under the terms of the lease and assist with the collection of past due receivables. Responsible for real estate tax matters for NNN's property portfolio:
• Monitor and update reporting of delinquent tax notices, working closely with clients' tenants and 3rd party service provider.
• Preparation of reconciliations, reimbursements, and related billings in accordance with the lease provisions, as assigned.
• Support Legal department by reviewing the tax bills and tax information sheets for property closings.
• Prepare rent escalations (CPI-based and percentage rents) for client's tenants.
• Responsible for tenant insurance compliance and property claims reporting:
• Prepare tenant insurance reconciliations, calculate reimbursement, and generate related billings and invoices as required under the lease.
• Procure, review, and monitor tenant insurance certificates for assigned tenants.
• Assist with insurance claims reporting and the monitoring of impacts from natural disasters and casualty events.
• Responsible for procuring tenant financials and sales for assigned tenants.
• Assist with the preparation of various tenant communications, including monthly rent reminder letters and default notices as required.
• Collaborate with internal departments, including Accounting: lease billings, sales tax, accounts receivable and collection matters, and other lease matters as necessary Legal Asset Management
• Assist with maintaining complete and accurate lease compliance procedures, guidelines, and internal controls documentation.
• Assist with periodic reporting and projects as needed.

CORE COMPETENCIES

• Ability to Learn Quickly
• Initiative
• Detail Oriented
• Problem Solving / Analytical Skills
• Strong Organizational Skills
• Ability to Multi-Task and Prioritize Work
• Decision Making Ability

SUPERVISORY RESPONSIBILITIES

This job does not have supervisory responsibilities.

EDUCATION AND/OR EXPERIENCE

Associate degree from an accredited college or university and two plus years related experience; or equivalent combination of education and experience.

Experience with Oracle E-Business Suite (A/R and Property Manager) and Microsoft Office Suite a plus.