Leasing Administrative Specialist

Les Olson Company; South Jordan (UT); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Paid Time Off

Sick Days

Paid Holidays

Life Insurance

Local Volunteer Opportunities

Work-life Balance

Competitive salaries

Continuing education

Job summary

Les Olson Company is seeking a detail-oriented Leasing Operations Coordinator to manage lease documentation, billing setup, contract administration, and funding activities for Revco and third-party leasing programs. This role connects sales, accounting, leasing partners, and customers to ensure accurate processing and timely billing.

Responsibilities include generating lease agreements, tracking documents via DocuSign, billing validation, and coordinating funding with leasing partners.

Qualifications

• Associate degree preferred; equivalent experience considered.
• 2+ years in lease administration, finance operations, or related field.
• Experience with Salesforce, DocuSign, Excel, and ERP/accounting systems preferred.
• Strong attention to detail and ability to review financial and contract information.
• Excellent organizational and time-management skills.
• Ability to manage multiple projects and meet deadlines.
• Strong written and verbal communication with a customer service mindset.

Responsibilities

• Generate lease agreements and supporting documents by validating contract attributes and customer information.
• Create lease amendments and maintain accurate records in Salesforce and other systems.
• Track document execution through DocuSign and store fully executed agreements.
• Review and enter new leases and amendments into internal systems for accuracy.
• Configure new lease contracts for billing and document fees.
• Prepare and distribute lease-related documents requiring customer signatures.
• Calculate lease charges and billing amounts for new contracts and amendments.
• Coordinate funding activities and payments with leasing partners and customers.
• Monitor third-party lease timelines and ensure timely document signing.
• Support sales by answering questions and updating payoff requests in Salesforce.

Skills

Salesforce

DocuSign

Microsoft Excel

ERP systems

Attention to detail

Organizational skills

Communication skills

Customer service mindset

Education

Associate degree in Business, Accounting, Finance, or related field

2+ years lease administration or related experience

Tools

Salesforce

DocuSign

Microsoft Excel

ERP/accounting systems

Job description

The Leasing Operations Coordinator is responsible for managing lease documentation, billing setup, contract administration, and funding activities for both Revco and third-party leasing programs. This role serves as a key liaison between sales, accounting, leasing partners, and customers to ensure lease transactions are processed accurately, billed timely, and maintained in company systems. The ideal candidate is detail-oriented, highly organized, and able to manage multiple priorities in a fast-paced environment.

Essential Duties and Responsibilities

Lease Administration

• Generate lease agreements and supporting documentation by validating contract attributes and customer information.
• Create lease amendment documents and maintain accurate records within Salesforce and other internal systems.
• Track document execution through DocuSign and ensure fully executed agreements are properly stored.
• Review and enter new leases and amendments into internal lease management systems, ensuring accuracy and completeness.
• Configure new lease contracts for customer billing and applicable document fees.
• Prepare and distribute special lease-related documents requiring customer signatures.

Billing and Funding Operations

• Calculate lease charges and billing amounts for new contracts and amendments
• Review billing transactions for accuracy prior to submission to Accounts Receivable
• Coordinate funding activities for third-party lease transactions, including:
• Determining funding requirements
• Calculating amounts due between leasing partners and the company
• Identifying when additional funding is required
• Coordinating payments to leasing companies or customers as appropriate
• Enter accounts payable invoices related to equipment financing and leasing transactions

Third-Party Lease Support

• Manage billing timelines for third-party lease agreements.
• Monitor and obtain outstanding signed lease documents to ensure timely processing.
• Provide backup support for third-party leasing operations.
• Respond to customer inquiries regarding third-party lease agreements and billing.

Sales and Customer Support

• Support Account Executives by:
• Answering lease-related questions.
• Verifying required documentation has been submitted for billing.
• Preparing documents for electronic signature through DocuSign.
• Updating payoff requests within Salesforce.
• Communicating customer payoff requests and status updates.
• Gathering and providing information requested by sales representatives.
• Assist with special accounts, unique transactions, and other projects as needed.

Qualifications

• Associate degree in Business, Accounting, Finance, or related field preferred; equivalent experience will be considered.
• 2+ years of experience in lease administration, finance operations, contract administration, billing, or a related field preferred.
• Experience with Salesforce, DocuSign, Microsoft Excel, and ERP/accounting systems preferred.
• Strong attention to detail with the ability to review and validate financial and contract information.
• Excellent organizational and time-management skills.
• Ability to manage multiple projects and meet deadlines.
• Strong written and verbal communication skills.
• Customer service mindset with the ability to work collaboratively
• Paid Time Off
• Sick Days
• Paid Holidays
• Work-life Balance
• Life Insurance
• Local Volunteer Opportunities

This role plays an important part in ensuring lease transactions are processed efficiently, customers are billed accurately, and sales teams receive the operational support needed to deliver an exceptional customer experience.

Les Olson IT is one of the fastest-growing and most capable technology service providers in the West. We do I.T. the LOC Way—through talent, passion, and compassion—driving continual growth and a strong market position by delivering superior service.

Unlike most technology companies, Les Olson IT has been in business for over 70 years. We are a family-owned and family-operated company, a tradition that began at the Olson family dinner table and continues today. From those beginnings, we have grown to more than 320 employees across nine locations in two states.

Les Olson Company strives every day to elevate people, whether it's our clients, our team members, or members of the local community.

• We seek to elevate our clients by delivering cutting-edge IT strategy, security, solutions, and support. Each of our team members recognizes that they have a direct impact on the success of the local businesses we serve every day.
• Weseek to elevate every team member's career, firmly believing that customer success cannot happen without employee success. We do this by working with each employee to design a fulfilling career path that grows and evolves as they do.
• We seek to elevate our local community members by rewarding our employees for volunteering at local charities and participating in our ongoing food drives.

Our work environment promotes both growth and balance. We encourage and support our employees in building meaningful, fulfilling paths, both professionally and personally. Les Olson Company offers competitive salaries, continuing education, generous benefits, and a fun, collaborative work environment. At the end of the day, it is the people that matter most to us!