Lease Audit Review / Silver Star

NYC Department of Citywide Administrative Services; New York (NY); Presencial; USD 70.000 - 90.000; Jornada completa

Descripción de la vacante

The NYC Department of Citywide Administrative Services (DCAS) invites applications for the Community Coordinator position in the Real Estate Services division. The role focuses on financial operations, lease enforcement support, and coordinating payments, reports, and compliance for city property assets and lease portfolios.

Responsibilities include monitoring funds modifications, preparing needs submissions, processing payment requisitions, reconciling budgets, and supporting lease enforcement

Formación

• Minimum qualifications include a baccalaureate degree and two years of community work or related experience.
• Alternatively, a high school diploma or equivalent with six years of related experience.
• Equivalent combination of education/experience may be considered.

Responsabilidades

• Assist with monitoring or tracking funds modifications and registrations.
• Prepare new needs submissions.
• Process payment requisitions and payment requests.
• Coordinate reconciliation of project budget, commitments and liquidation.
• Assist with running and distributing FMS info-advantage reports.
• Coordinate processing paperwork pertaining to capital payments.
• Create transmittal listings for payments to be sent.
• Maintain routing sheets, payment requisitions and vendor invoices.
• Create/update payment and lease records in the database.
• Coordinate and update lease enforcement actions.
• Review arrears reports and monitor delinquent tenants.
• Prepare lease enforcement non-payment documents and liaise with DCAS legal and other offices.

Educación

Baccalaureate degree + two years experience

High school diploma + six years experience

Education and/or experience equivalent to 1 or 2 above

Descripción del empleo

DCAS's mission is to make city government work for all New Yorkers. From managing New York City’s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York.

Our Commitment To Equity, Effectiveness, And Sustainability Guides Our Work Providing City Agencies With The Critical Resources And Support Needed To Succeed, Including

• Recruiting, hiring, and training City employees.
• Managing 56 public buildings.
• Acquiring, selling, and leasing City property.
• Purchasing over $1 billion in goods and services for City agencies.
• Overseeing the greenest municipal vehicle fleet in the country.
• Leading the City's efforts to reduce carbon emissions from government operations.

When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do.

The Real Estate Services (RES) division of DCAS supports City governmental operations by providing services that are responsive to the City’s real estate needs. RES is responsible for the management of 37-million square feet of City-owned and/or occupied real estate, citywide acquisitions (lease or purchase) plus sales and other dispositions of City-owned properties. RES also provides architectural design; space planning and project management; zoning and land use analyses; property valuations and financial analyses of real estate transactions.

In particular, the RES Financial Services team performs property valuations, lease administration, revenue & financial analysis, lease audits, and budget & lease enforcement duties. In so doing, there work supports every unit within RES to accomplish their own missions. This team is comprised of five (5) units of accounting and finance professionals.

The Lease Audit Unit represents the City at the offices of our landlords and tenants to review financial records in order to determine that City agencies as tenants are being charged the proper rent amounts by their landlords and that City tenants, which pay variable rents based upon a percentage of revenue, are in compliance with their leases and paying the appropriate rents to the City.

After an audit is completed, the Lease Audit Unit follows-up with each tenant agency to ensure that the amounts identified as overpaid by and/or due the City in the final audit reports are recovered. The Lease Audit Unit also works with City agencies and landlords to answer questions and resolve any disputes related to rent and additional rent charges and/or payments.

The Lease Audit unit is responsible for reviewing payments made against leases and following through until the audit findings are collected.

Responsibilities For The Selected Candidate Include

• Assist with the monitoring or tracking of funds modifications and registrations.
• Preparation of new needs submissions.
• Processing of payment requisitions.
• Processing payment requests.
• Coordinating the reconciliation of project budget, commitments and liquidation.
• Assist with running and distributing the FMS info-advantage reports.
• Coordinating the processing paperwork pertaining to capital payments.
• Creating transmittal listing for payment to be sent.
• Making copies of routing sheet, payment requisition part B and vendor’s invoice.
• Making a record on EAO database and payment log.
• Submitting capital payments to EAO.
• Reviewing payment to make sure that it properly signed and in accordance with EAO database financial information.
• Creating/updating record for the payment in the database.
• Creating/updating routing page, printing payment report (2 copies) and submitting it along with a payment to EAO; payment report should be clocked in, and one copy is kept for records.
• Coordinate and update lease enforcement actions.
• Review arrears reports, update IPIS and Archibus; assist in monitoring delinquent tenants.
• Prepare lease enforcement non-payment legal documents. Interact with lease administrators, DCAS legal unit, process server and Marshalls office.
• Review and update the late charges report.
• Update NIPS (TAS and IPIS).
• Special projects.

COMMUNITY COORDINATOR - 56058

Minimum Qualifications

• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Preferred Skills

• Knowledgeable of the New York City real estate market. - Ability to communicate clearly in oral and written form and strong analytical, interpersonal communications and problem-solving skills. - Successful candidate should be detail oriented and accurate with details, and self-motivated with strong organizational skills. - Proficient computer skills, including advanced Microsoft Office. - Must be flexible adaptable to change and be a team player. - The successful candidate must be able to work independently, work well under pressure and manage tight timeframes. - Candidates will be asked to present a sampling of recent audit reports.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.