Lease Administrator Supervisor - Real Estate & Facilities

Summit Consulting; Cincinnati (OH); Hybrid; USD 60,000 - 100,000; Full time

Job summary

An established industry player in the insurance sector is seeking a Lease Administrator Supervisor to join their dynamic Real Estate/Facilities team. This role offers a hybrid work schedule, allowing you to balance office and remote work while overseeing lease administration processes. You will be responsible for abstracting lease documents, auditing invoices, and ensuring compliance with contractual requirements. The company values diversity and is committed to fostering an inclusive culture where your contributions are recognized. Join a team that emphasizes collaboration and growth, and take the next step in your career with a competitive benefits package and opportunities for professional development.

Benefits

Medical, dental, and vision plans

Paid time off (PTO)

Paid holidays

Commuter benefits

Employee stock purchase plan

Education reimbursement

Paid parental leave/adoption assistance

401(k) plan with company match

Qualifications

• 5+ years in lease administration or commercial real estate required.
• Proven experience with real estate portfolios, primarily office space.

Responsibilities

• Review lease documents to capture rent obligations and critical dates.
• Supervise and train lease analysts while managing lease-related inquiries.

Skills

Lease Administration

Commercial Real Estate

Communication Skills

Organizational Skills

Time Management

Education

Bachelor's Degree in Business or related field

Tools

Tango

CoStar

TRIRIGA

Prolease

Harbor Flex

Workday

Microsoft Excel

Job description

Lease Administrator Supervisor - Real Estate & Facilities

Apply locations Cincinnati, OH (USA)

Be Here. Be Great. Working for a leader in the insurance industry means opportunity for you. Great American Insurance Group's member companies are subsidiaries of American Financial Group. We combine a "small company" culture where your ideas will be heard with "big company" expertise to help you succeed. With over 30 specialty and property and casualty operations, there are always opportunities here to learn and grow.

At Great American, we value diversity and recognize the benefits gained when people from different cultures, backgrounds and experiences work collaboratively to achieve business results. We are intentionally focused on fostering an inclusive culture and know valuing diversity is an essential leadership quality. Our goal is to create a workplace where all employees feel included, empowered and enabled to perform at their best.

Real Estate / Facilities (REF) provides support for office needs including leasing, space planning, rent payment, construction, property management, and furniture and move coordination. REF also manages the parking and fitness center management for the Cincinnati Campus.

The Real Estate/Facilities (REF) team is looking for a Lease Administrator Supervisor to join their team. This individual will work a hybrid schedule with three days in the Cincinnati office.

Essential Job Functions and Responsibilities

• Abstracting and reviewing lease documents to capture rent obligations, critical dates, and financial terms.
• Auditing, processing, and reconciling lease-related invoices to ensure compliance with contractual and policy requirements.
• Performing quality control reviews to maintain the accuracy and integrity of lease data within systems.
• Serving as the primary contact for lease admin-related inquiries.
• Supervising and training lease analysts.
• Preparing monthly and annual rent budgets and other ad hoc reports.
• Working with the project management team on cost budgets, invoices, tenant improvement submittals, and project closeouts.
• Potentially negotiating contracts for supplies, equipment, and outside services related to occupancy such as utilities, trash and janitorial.

Job Requirements

• 5 or more years of experience in lease administration or commercial real estate.
• Proven experience supporting real estate portfolios, primarily office space.
• Hands-on experience with commercial real estate platforms like Tango, CoStar, TRIRIGA, Prolease, Harbor Flex, and accounting tools like Workday.
• Excellent communication, organizational, and time management skills.
• Experience delivering reporting insights through Excel and other Microsoft products or available platform reporting tools.

Business Unit: AFG Real Estate

Benefits: Compensation varies by role, position level, and location. Individual pay is influenced by skills, education, training, certifications, experience, and the role's scope and complexity, along with business needs.

We offer a competitive Total Rewards package, including medical, dental, and vision plans starting on day one, PTO, paid holidays, commuter benefits, an employee stock purchase plan, education reimbursement, paid parental leave/adoption assistance, and a 401(k) plan with company match. These benefits are available to eligible full-time and part-time employees.