Lease Administrator

O'Reilly Automotive Stores, Inc.; United States; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive wages

Paid time off

Stock purchase plan

401k with employer contributions

Medical, dental, & vision insurance

Tuition assistance

Career growth opportunities

Job summary

O’Reilly Auto Parts is seeking a Lease Administrator to manage daily tenant and landlord obligations, coordinate maintenance, and report on properties across the assigned region. Responsibilities include tracking lease dates, preparing correspondence, reviewing real estate reports, and coordinating with store operations and facilities maintenance to ensure timely fixes and compliance.

Ideal candidates have 2+ years of real estate or property management experience, strong written and verbal

Qualifications

• Required: College or vocational training with emphasis on business and/or equivalent work experience.
• Four or more years of clerical and office organization experience.
• Two or more years of real estate or property management experience.
• Needs to be computer literate with administrative and customer service skills, Word, Excel, organizational and problem solving skills.
• Must be dependable.
• Ability to convey information through written and spoken communication.
• Ability to work independently, multi-task, prioritize and meet deadlines.
• Desirable: Bachelor’s Degree in Business or Accounting and/or equivalent work experience.
• Five or more years of commercial real estate leasing and property management experience.
• Property management experience with a knowledge of general maintenance.
• Good customer service skills.
• Lease interpretation, negotiation, and written/verbal communication skills.
• Proficient in Word, Excel, and comfortable with various software systems.
• Have excellent organizational and administrative skills.

Responsibilities

• Communicate directly with Landlords, Store Management, and Facilities Maintenance on maintenance repairs, submit work orders and track for completion.
• Prepare and send Lease default correspondence to Landlords, follow up on completion and remedies, and work with Supervisor and Corporate Counsel for recourse as needed.
• Track all critical Lease dates; including, option notice, expiration dates, landlord warranty, and rights to purchase and terminate.
• Review real estate reports, and follow-up with team members for most current Lease status.
• Review and Prepare documentation and correspondence for Leases, including but not limited to extension letters, modifications, consents, new ownership and address changes, requested insurance certificates, Estoppels, SNDAs, and analysis for first right of refusal.
• Monitor property expansions/additions for consents and commencement of rent.
• Monitor expiring properties and coordinate exit walk through with the Landlord.
• Review and negotiate deferred maintenance responsibilities per the Lease and prepare Release and Termination Agreement.
• Review zoning and right of way notices for impact to store property, communicate with store operations and landlord, and track progress.
• Communicate with Facilities Maintenance Dept. for bids and pricing for most economical repairs on surplus properties, obtain approvals, and process payments.
• Serve as liaison between Landlord and O’Reilly team on repair and maintenance of property damage due to casualty and track for completion.
• Perform other duties and special projects as may be required by the RE Portfolio Supervisor, Property Manager or Director of Property Management.

Skills

Clerical experience

Office organization

Independent work

Communication skills

Customer service

Education

College or vocational training in business

Bachelor’s Degree in Business or Accounting

Real estate knowledge (experience)

Tools

Word

Excel

Software systems

Job description

The Lease Administrator is responsible for the daily monitoring and facilitation of Tenant and Landlord obligations, third party communications, and internal reporting for all properties within assigned geographical area throughout the lifecycle of the property.

ESSENTIAL JOB FUNCTIONS

• Communicate directly with Landlords, Store Management, and Facilities Maintenance on maintenance repairs, submit work orders and track for completion.
• Prepare and send Lease default correspondence to Landlords, follow up on completion and remedies, and work with Supervisor and Corporate Counsel for recourse as needed.
• Track all critical Lease dates; including, option notice, expiration dates, landlord warranty, and rights to purchase and terminate.
• Review real estate reports, and follow-up with team members for most current Lease status.
• Review and Prepare documentation and correspondence for Leases, including but not limited to extension letters, modifications, consents, new ownership and address changes, requested insurance certificates, Estoppels, SNDAs, and analysis for first right of refusal.
• Monitor property expansions/additions for consents and commencement of rent.
• Monitor expiring properties and coordinate exit walk through with the Landlord.
• Review and negotiate deferred maintenance responsibilities per the Lease and prepare Release and Termination Agreement.
• Review zoning and right of way notices for impact to store property, communicate with store operations and landlord, and track progress.
• Communicate with Facilities Maintenance Dept. for bids and pricing for most economical repairs on surplus properties, obtain approvals, and process payments.
• Serve as liaison between Landlord and O’Reilly team on repair and maintenance of property damage due to casualty and track for completion.
• Perform other duties and special projects as may be required by the RE Portfolio Supervisor, Property Manager or Director of Property Management.

SKILLS/EDUCATION/KNOWLEDGE/EXPERIENCE/ABILITIES

• Required: College or vocational training with emphasis on business and/or equivalent work experience.
• Four or more years of clerical and office organization experience.
• Two or more years of real estate or property management experience.
• Needs to be computer literate with administrative and customer service skills, Word, Excel, organizational and problem solving skills.
• Must be dependable.
• Ability to convey information through written and spoken communication.
• Ability to work independently, multi-task, prioritize and meet deadlines.
• Desired: Bachelor’s Degree in Business or Accounting and/or equivalent work experience.
• Five or more years of commercial real estate leasing and property management experience.
• Property management experience with a knowledge of general maintenance.
• Good customer service skills.
• Lease interpretation, negotiation, and written/verbal communication skills.
• Proficient in Word, Excel, and comfortable with various software systems.
• Have excellent organizational and administrative skills.

Total Compensation Package

• Competitive Wages & Paid Time Off
• Stock Purchase Plan & 401k with Employer Contributions
• Starting Day One Medical, Dental, & Vision Insurance with Optional Flexible Spending Account (FSA)
• Team Member Health/Wellbeing Programs
• Tuition Educational Assistance Programs
• Opportunities for Career Growth

O’Reilly Auto Parts is an equal opportunity employer. The Company does not discriminate on the basis of race, religion, color, national origin or ancestry (including immigration status or citizenship), sex, sexual orientation, gender identity, pregnancy (including childbirth, lactation, and related medical conditions,) age (40 and over), veteran status, uniformed service member status, physical or mental disability, genetic information (including testing or characteristics) or another protected status as defined by local, state, or federal law, as applicable. Qualified individuals with a disability may be entitled to reasonable accommodation under the Americans with Disabilities Act.

If you require a reasonable accommodation during the application or employment process, please send an email to: [e-mail] or call [phone] option , and provide your requested accommodation, and position details.

Your first job at O’Reilly Auto Parts is just the beginning! From a comprehensive benefits and compensation package to a rewarding and positive work environment, your leaders will support you and foster your development so you can grow with the company. Our promote-from-within philosophy means our top leaders worked their way up - and you can, too. Learn more about our culture, benefits, and history at oreillyauto.com/careers.