Lease Administrator

O'Reilly Auto Parts; Springfield (MO); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Competitive wages

401k plan

Medical/Dental/Vision

Tuition assistance

Career growth

Job summary

O'Reilly Auto Parts is seeking a Lease Administrator to monitor tenant and landlord obligations, coordinate with landlords, stores, and facilities, and prepare essential lease documentation.

You will track critical lease dates, review notices, and support negotiations on maintenance, extensions, and terminations, ensuring accurate records and timely actions across our property portfolio. This role requires strong organizational skills and cross-functional collaboration.

Qualifications

• College or vocational training with emphasis on business or equivalent work experience.
• Four or more years of clerical and office organization experience.
• Two or more years of real estate or property management experience.
• Proficiency in Word and Excel; strong written and verbal communication.

Responsibilities

• Communicate with landlords, store management, and facilities to submit work orders and track repairs.
• Prepare lease default correspondence and coordinate remedies with supervisor/counsel as needed.
• Track all critical lease dates and review real estate reports for current status.
• Prepare lease documents including extensions, modifications, consents, and estoppels.
• Monitor expansions and rent commencements; coordinate with landlords on changes.
• Review zoning notices and coordinate with operations and landlords.
• Coordinate bids with Facilities Maintenance; obtain approvals and process payments.
• Serve as liaison between Landlord and O’Reilly on property damage repairs.

Skills

Clerical experience

Office organization

Communication skills

Independent work

Education

College or vocational training in business

Bachelor’s Degree in Business or Accounting (desired)

Tools

Word

Excel

Job description

The Lease Administrator is responsible for the daily monitoring and facilitation of Tenant and Landlord obligations, third party communications, and internal reporting for all properties within assigned geographical area throughout the lifecycle of the property.

Essential Job Functions

• Communicate directly with Landlords, Store Management, and Facilities Maintenance on maintenance repairs, submit work orders and track for completion.
• Prepare and send Lease default correspondence to Landlords, follow up on completion and remedies, and work with Supervisor and Corporate Counsel for recourse as needed.
• Track all critical Lease dates; including, option notice, expiration dates, landlord warranty, and rights to purchase and terminate. Review real estate reports, and follow-up with team members for most current Lease status.
• Review and Prepare documentation and correspondence for Leases, including but not limited to extension letters, modifications, consents, new ownership and address changes, requested insurance certificates, Estoppels, SNDAs, and analysis for first right of refusal.
• Monitor property expansions/additions for consents and commencement of rent.
• Monitor expiring properties and coordinate exit walk through with the Landlord. Review and negotiate deferred maintenance responsibilities per the Lease and prepare Release and Termination Agreement.
• Review zoning and right of way notices for impact to store property, communicate with store operations and landlord, and track progress.
• Communicate with Facilities Maintenance Dept. for bids and pricing for most economical repairs on surplus properties, obtain approvals, and process payments.
• Serve as liaison between Landlord and O’Reilly team on repair and maintenance of property damage due to casualty and track for completion.
• Perform other duties and special projects as may be required by the RE Portfolio Supervisor, Property Manager or Director of Property Management.

Skills/Education/Knowledge/Experience/Abilities

Required:

• College or vocational training with emphasis on business and/or equivalent work experience.
• Four or more years of clerical and office organization experience. Two or more years of real estate or property management experience.
• Needs to be computer literate with administrative and customer service skills, Word, Excel, organizational and problem solving skills. Must be dependable. Ability to convey information through written and spoken communication. Ability to work independently, multi-task, prioritize and meet deadlines.

Desired

• Bachelor’s Degree in Business or Accounting and/or equivalent work experience.
• Five or more years of commercial real estate leasing and property management experience. Property management experience with a knowledge of general maintenance.
• Good customer service skills. Lease interpretation, negotiation, and written/verbal communication skills. Proficient in Word, Excel, and comfortable with various software systems. Have excellent organizational and administrative skills.

O’Reilly Auto Parts has a proven track record of growth and stability. O’Reilly is full of successful career stories and believes in a strong promote-from-within philosophy, encouraging you to grow your career along with the organization.

Total Compensation Package

• Competitive Wages & Paid Time Off
• Stock Purchase Plan & 401k with Employer Contributions Starting Day One
• Medical, Dental, & Vision Insurance with Optional Flexible Spending Account (FSA)
• Team Member Health/Wellbeing Programs
• Tuition Educational Assistance Programs
• Opportunities for Career Growth

O’Reilly Auto Parts is an equal opportunity employer. The Company does not discriminate on the basis of race, religion, color, national origin or ancestry (including immigration status or citizenship), sex, sexual orientation, gender identity, pregnancy (including childbirth, lactation, and related medical conditions,) age (40 and over), veteran status, uniformed service member status, physical or mental disability, genetic information (including testing or characteristics) or another protected status as defined by local, state, or federal law, as applicable.

Qualified individuals with a disability may be entitled to reasonable accommodation under the Americans with Disabilities Act. If you require a reasonable accommodation during the application or employment process, please send an email to: [e-mail] or call [phone] option , and provide your requested accommodation, and position details.