Lease Administrator

Apple Inc.; San Jose, Northern (CA, KY); On-site; USD 115,000 - 173,000; Full time

Benefits offered by this job

Stock options

Relocation help

Medical & dental

Education assistance

Job summary

Apple Inc. in San Jose, CA is seeking a Lease Manager to oversee a portion of its Global Real Estate portfolio. You will ensure data accuracy, manage lease-related agreements, and coordinate with internal teams and landlords to support financial and compliance objectives.

This role emphasizes analysis, collaboration, and project management within a fast-paced corporate setting, with potential bonuses or relocation assistance depending on qualifications and location.

Qualifications

• Experience with lease management and database/records management.
• Ability to review, interpret and abstract legal real estate documents.
• Strong financial, analytical and creative problem solving skills.

Responsibilities

• Lease Administration and Data Integrity: ensure 100% data accuracy by entering lease documents into the system of record.
• Set up new leases, gather vendor payment information and insurance certificates.
• Manage lease-related agreements (MOUs, SNDA, assignments, estoppel certificates, consents).
• Research and resolve payment disputes and maintain relationships with partners.
• Collect tenant allowances, security deposits and other payment obligations.
• Address payment issues with landlords and tenants, including rent start-ups and changes.
• Assist with asset management issues and funding requests.
• Audit operating expense payments, reconciliations, billings, and estimates for compliance.
• Collaborate with audit teams to improve processes and mitigate risk.
• Foster cross-functional partnerships with landlords, property management, legal, finance.
• Support Real Estate Transactions Managers and leadership as required.

Skills

Lease Management

Financial Analysis

Communication

Problem Solving

Education

BA/BS in Business

Paralegal Certificate

Job description

San Jose, California, United States Corporate Functions

In Places, we don't sit back and let things happen, we make things happen, and we do this in service to all Apple employees and customers. Our team is a diverse and nimble group that manages Apple's retail stores, workplaces, and workplace services. We develop and manage Apple's global real estate portfolio, lead all related capital construction projects, provide outstanding facilities and site services, develop and lead sustainability initiatives to reduce the environmental impact of all Apple facilities, including commute and renewable energy programs, and do everything we can to ensure the health and safety of all Apple personnel, facilities, and customers in our facilities around the world.The Global Real Estate Lease Administration team is responsible for managing and administering Apple's real estate leased and owned properties, reporting of portfolio key data and critical dates, maintaining the system of record, and developing relationships with property managers and landlords. The team works with many internal cross-functional business partners including Real Estate, Facilities, Project Management, Legal, Tax, Risk Management, Corporate Accounting and Finance. In addition, the team works with many external business partners such as outside legal counsel, third-party consultants and landlords.We are seeking an experienced, collaborative, and highly motivated professional to join our team as a Lease Manager to oversee a portion of Apple's Global Real Estate portfolio.

Description

The Lease Manager will be responsible for ensuring the financial and legal compliance of their assigned lease portfolio. This position is integral to the day-to-day operations of the Global Lease Administration team, contributing to accurate lease management and fostering cross-functional collaboration.

Responsibilities

• Lease Administration and Data Integrity:
• Ensure 100% data accuracy by thoroughly interpreting, abstracting, and entering lease documents into the system of record.
• Complete and oversee new lease setups, including acquiring vendor payment information, insurance certificates, and ensuring database updates are completed.
• Manage lease-related agreements, such as Memorandums of Lease, SNDAs, Assignments/Sales, Estoppel Certificates, and Consents.
• Research and resolve payment disputes by applying analytical skills to find effective solutions and maintain strong relationships with partners.
• Manage and ensure timely collection of tenant allowances, security deposits, and other payment-related obligations.
• Manage and address payment issues related to landlords and tenants, including rent start-ups, operating expense changes, changes in ownership, alteration consents, and lease terminations.
• Assist with asset management issues and funding requests.
• Audit and Compliance:
• Review and perform desktop audits of operating expense payments, reconciliations, billings, and estimates, ensuring compliance with lease terms and provisions.
• Collaborate with internal and external audit teams to ensure a seamless audit process, identifying opportunities for process improvement and risk mitigation.
• Collaboration and Communication:
• Foster strong cross-functional partnerships with landlords, property management, legal, finance, and other internal business teams to become a trusted liaison with customers.
• Support Real Estate Transactions Managers and leadership, as required.

Minimum Qualifications

• 6+ years of experience in Lease Management with database/records management
• BA or BS in Business, Real Estate, Finance or equivalent experience /Paralegal Certificate
• Ability to review, interpret and abstract legal real estate documents
• Proven financial, analytical and creative problem solving skills.

Preferred Qualifications

• Experience working and communicating with all levels of an organization.
• Demonstrated success in managing multiple projects, and priorities concurrently in a fast-paced, high growth, and results driven environment.

At Apple, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role is between $114,900 and $172,700, and your base pay will depend on your skills, qualifications, experience, and location.

Apple employees also have the opportunity to become an Apple shareholder through participation in Apple's discretionary employee stock programs. Apple employees are eligible for discretionary restricted stock unit awards, and can purchase Apple stock at a discount if voluntarily participating in Apple's Employee Stock Purchase Plan. You'll also receive benefits including: Comprehensive medical and dental coverage, retirement benefits, a range of discounted products and free services, and for formal education related to advancing your career at Apple, reimbursement for certain educational expenses - including tuition. Additionally, this role might be eligible for discretionary bonuses or commission payments as well as relocation. Learn more about Apple Benefits.

Note: Apple benefit, compensation and employee stock programs are subject to eligibility requirements and other terms of the applicable plan or program.

Apple is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics. Learn more about your EEO rights as an applicant.

At Apple, we believe accessibility is a fundamental human right. You'll find that idea reflected in everything here - in our culture, our benefits and our digital tools. By welcoming as many perspectives as possible, we help you build a career where you feel like you belong.

Learn about accessibility in Apple's workplace

Learn about reasonable accommodations for job applicants

Apple accepts applications to this posting on an ongoing basis.