Learning & Program Administration Specialist

American Association of Orthodontists - the AAO; Creve Coeur (MO); On-site; USD 60,000 - 75,000; Full time

Job summary

The American Association of Orthodontists (AAO) seeks a Program Administration Specialist, Learning & Professional Development to coordinate governance, education, and professional development programs. You will support COOP, COE, and SOE, manage scholarship processes, and collaborate across departments to deliver high-quality programs on time.

Ideal candidates bring 3+ years in a professional setting, nonprofit experience, strong project management, and excellent communication.

Qualifications

• 3+ years of experience in a professional setting.
• Non-profit association experience preferred.
• Experience with speaker management and conference planning is a plus.
• Strong organizational and project management abilities.

Responsibilities

• Attend and facilitate meetings of COOP and COOP subcommittees; provide staff support and track deadlines.
• Attend and facilitate COE and its subcommittees; support subcommittee outcomes and communications.
• Manage annual scholarship and award processes (ITL, CAAMP, Craniofacial Anomalies & Special Care).
• Serve as staff representative to Dental Match, CODA, and ADEA.
• Collaborate with Residency Chairs on alumni receptions and with SOE for Educational Leadership Conference logistics.
• Lead program planning with instructional design, speaker selection, contracts, and run-of-show tasks.
• Handle registration data, marketing materials, and on-site conference management.
• Support cross-functional project work and contribute to marketing and events planning.

Skills

Independent work

Multitask

Attention to detail

Project management

Interpersonal skills

Communication

Writing

Education

BS/BA in relevant field

Tools

Microsoft Office Suite

Job description

The American Association of Orthodontists (AAO) seeks a Program Administration Specialist, Learning & Professional Development to coordinate governance, education, and professional development programs. You will support COOP, COE, and SOE, manage scholarship processes, and collaborate across departments to deliver high-quality programs on time.

Ideal candidates bring 3+ years in a professional setting, nonprofit experience, strong project management, and excellent communication.