Lead Specialist, Workforce Planning and Scheduling

National Grid plc; Hicksville (NY); On-site; USD 130,000 - 152,000; Full time

Benefits offered by this job

Annual bonus

Generous pension

Private medical insurance

Job summary

National Grid plc seeks a Lead Specialist in Workforce Planning and Scheduling at our Northport, NY location. You will manage the MSD administrative and scheduling functions, oversee procurement and training programs, and coordinate recruitment and onboarding with HR.

The role involves supervising a clerical team and ensuring data accuracy in planning systems. You will lead weekly roving maintenance schedules, partner with Industrial Relations, and drive improvements in planning practices while

Qualifications

• Bachelor's degree plus 5+ years related work experience.
• Associate-degree holders considered with 7+ years experience.
• Strong administrative and supervisory skills; excellent written and verbal communication.
• Must be familiar with Maximo, SAP, Fiori, Hanna; BI reporting and MS Office.
• Knowledge of P6 scheduling and estimating techniques or ability to learn.

Responsibilities

• Oversee Outage Supply Chain procurement and PO management with cross-functional interfaces.
• Coordinate weekly roving maintenance schedules and manpower planning.
• Lead MSD clerical and workforce admin including timekeeping, payroll issues, and records.
• Coordinate recruitment onboarding and job requisitions with HR.
• Schedule mechanics and supervisors for safety and regulatory training.
• Manage absence reporting and HR data alignment; support safety programs.
• Maintain MSD database and reporting; liaise with HR and union partners.
• Execute miscellaneous projects at director level guidance.

Skills

Administrative skills

Supervisory skills

Written communication

Verbal communication

Leadership

Education

Bachelor's degree in Business Management or technical discipline

Associate degree in business or technical discipline

Tools

Maximo

SAP

Fiori

Hanna

BI Reporting

Microsoft Excel

Microsoft Access

P6 scheduling

Estimating techniques

Job description

Lead Specialist, Workforce Planning and Scheduling

About us

Every day we deliver safe and secure energy to homes, communities, and businesses. We are there when people need us the most. We connect people to the energy they need for the lives they live. The pace of change in society and our industry is accelerating and our expertise and track record puts us in an unparalleled position to shape the sustainable future of our industry. To be successful we must anticipate the needs of our customers, reducing the cost of energy delivery today and pioneering the flexible energy systems of tomorrow. This requires us to deliver on our promises and always look for new opportunities to grow, both ourselves and our business.

At National Grid, we aim to create an environment where everyone is welcomed for who they are and where our differences are celebrated. We utilize the insights of our employees that come from all different cultures, backgrounds, and beliefs to better serve our customers and communities.

National Grid is hiring a Lead Specialist, Workforce Planning and Scheduling . This role is located in our Northport, NY location and will require scheduled travel to various NG plants on Long Island as needed.

Job Purpose

Manage the administrative support function for the Maintenance Services Department (MSD) in accordance with NationalGrid policies and the 1049 collective bargaining unit agreement. Provide oversight of the daily activities of MSD personnel in the following roles/ activities; Supervision, Procurement, Scheduling, Training, Database, Sick Leave, Safety and Miscellaneous Permit Requirements

Key Accountabilities

Outage Supply Chain Manager: For all procurement and purchase order for outside services and materials, including maintenance of records to ensure delivery, payments and accounting accuracy. Interface with Purchasing Department, outside vendors, Accounts Payable, and Plant personnel. Advise Division, Plant, Project Managers and Cost Analysts of expenditures across their respective areas via accounting spreadsheets. Managing MSD uniform program.

Workforce Manpower Coordinator: For the production of weekly schedules for a roving maintenance workforce of mechanics and supervisors, across the service area. Maintain weekly reports including overtime, location and skills in support of the Callout Supervisor’s responsibilities. Assist in the monthly planning and scheduling of overhauls and projects and provide input into the revision and/or maintenance of planning and scheduling practices, procedures and programs. Partners with Industrial Relations and supervision to manage and administer MSD internal job postings and employee placement activities.

Administration Support Management: Serves as lead resource for MSD Clerical support team. Manage the MSD workforce administration and business support functions, providing timekeeping and payroll processes, document management, overtime scheduling, qualification and certification tracking, absence and vacation administration, payroll issue resolution and annual physical scheduling.

Partner with HR and hiring managers to support the recruitment and onboarding of MSD personnel. Including creating job requisitions, coordinating candidate interviews, and ensuring a seamless new hire onboarding experience.

Training Coordinator: For scheduling of mechanics and supervisory personnel for skills, safety, and regulatory training. Maintain records of mechanics training qualifications, create and provide reports as required utilizing M/S Access. Interface with Training Center, Restoration and Emergency Response Team personnel to arrange training needs. Ensure training records are updated and documented in the Learning Management System.

Leave Administrator: Through the maintenance of the division personnel’s absence occurrences and reasons, including providing absence and other reports. Maintain lining of database to Corporate HR systems for data updating and responsible for corporate system for date correction

Department Safety Administrator: Through the distribution of weekly tailboard/safety topics and administration of Foremen’s compliance with the weekly tailboard/safety talk program. Maintenance of the “Hot Topics” log of employees concerns about safety. Manages and facilitates the monthly MSD Safety Committee meetings and overall Safety Committee program, including preparing agendas, capturing meeting notes & minutes, tracking action items to completion, and reporting MSD safety performance metrics. Responsible for collecting and distributing Power Plant safety committee minutes, and supporting documentation to ensure communication and managing the MSD Safety Awards program.

Database Management: Maintain and administer a M/S Access database of the division personnel’s; training, schedule, overtime status, assignments, seniority, vacations, respirator qualification, contact information. Maintain electronic linking of database to corporate systems for data updating. Interface with Corporate Health Services to obtain annual Physical results and with Union Stewards in maintaining personnel data.

Miscellaneous: Manage the NYC/Nassau County Burn Permit Program. Interface with Accounts Payable and NYC/ Nassau County Fire Departments. Conduct projects and assignments as requested by Director, MSD Manager, and Outage Managers.

Qualifications

• Bachelor's degree in Business Management or technical discipline required, plus a minimum of five years related work experience.
• Employees with a associate’s degree in business, Management or other technical discipline, and a minimum of seven years related work experience will be considered.
• Demonstrate administrative, technical, supervisory and both written and verbal communication skills. Ability to select, develop and motivate people. Should be familiar with Maximo, SAP, Fiori, Hanna, BI Reporting, Microsoft Excel and Microsoft Access. Should also be familiar with P6 scheduling and estimating techniques, or have the ability to learn. Ability to work independently with a high energy level and on multiply projects at the same time is required. Ability to work with wide variety of internal clients and external partners at all levels of the organization, including all levels of management, bargaining unit employees and union representatives

$130,000 - $152,000 a year

National Grid will not be providing visa sponsorship for this position now or in the future. You must have the ability to work without a need for current or future visa sponsorship.

National Grid utilizes an assessment that evaluates the job qualifications/characteristics using AI or statistically based scoring. For more information, please view NYC Local Law 144.

This position has a career path which provides for advancement opportunities within and across bands as you develop and evolve in the position; gaining experience, expertise and acquiring and applying technical skills. Candidates will be assessed and provided offers against the minimum qualifications of this role and their individual experience.

National Grid is committed to providing equal employment opportunities to all employees and applicants for employment regardless of protected class. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, or any other protected status in accordance with applicable federal, state, and local laws. National Grid maintains affirmative action programs for individuals with disabilities and protected veterans.

Our employment practices are designed to ensure that all individuals are treated fairly and with respect throughout the hiring process and during employment. National Grid complies with all applicable federal, state, and local anti-discrimination laws. We are dedicated to fostering a workplace that is free from unlawful discrimination and harassment, and we encourage a culture of respect for all.

National Grid operates in both the UK and US, with a broad portfolio of energy businesses dedicated to providing safe, reliable, and sustainable power.

From electricity and gas transmission to advancing clean energy and modernising grids, our work covers every aspect of the energy system.

Our energy flows through absolutely everything we do

Life here at National Grid is more than just our purpose or our values, it’s everything we put into everything we do. It’s our commitment to diversity and inclusion; how we help our employees learn and grow; and how we partner with and support the communities where we live and work. It’s all this, and so much more.

We leverage our collective strengths to do meaningful BIG work so that we can be at the heart of a fair and affordable energy future.

Your salary is reviewed each year against the market for your role, skills, knowledge and experience.

Incentive

Annual performance plan or bonus (depending on your role) rewards your contribution to our success each year.

Retirement

Generous pension plan with company contributions up to 12%.

Private medical insurance for self and family.