Lead Service Coordinator (INTERNAL APPLICANTS ONLY)

Valid8 Financial, Inc.; Lafayette (CO); Hybrid; USD 39,000 - 52,000; Full time

Job summary

Valid8 Financial, Inc. is seeking a Lead Service Coordinator to manage an assigned caseload, lead IFSP processes, and coordinate services from providers. The role includes mentoring peers, onboarding new staff, and ensuring compliant documentation across all records.

The position supports ongoing training, participates in meetings, and helps maintain quality service delivery in a hybrid office/remote environment.

Qualifications

• Bachelor’s degree strongly preferred in a human services field.
• 2–3 years of successful experience as a Service Coordinator or similar role preferred.

Responsibilities

• Maintains an assigned caseload and performs all Service Coordinator duties.
• Leads IFSP meetings and ensures proper documentation and distribution.
• Coordinates services from providers to align with IFSP and family needs.
• Mentors and supports new and existing Service Coordinators.
• Onboards new coordinators and participates in staff meetings and workgroups.
• Ensures compliance with federal/state regulations and timely documentation.

Skills

Service Coordination

Mentorship

Documentation standards

Electronic health records

Communication skills

Independent work

Driver's license

Remote/hybrid work

Education

Bachelor’s degree in human services-related field

Tools

EHR systems

Job description

Purpose of Position - The Lead Service Coordinator serves as an experienced Service Coordinator who provides service coordination to an assigned caseload while also offering training, mentoring, and technical guidance to Service Coordinators. This role functions as a support liaison between the Service Coordination Supervisor, Service Coordination Training Specialist, and Service Coordinators, helping to ensure consistency, compliance, and quality service delivery across the team.

The Lead Service Coordinator does not have supervisory authority, including hiring, performance evaluations, or disciplinary responsibilities.

Service Coordination

Maintains an assigned caseload and performs all responsibilities of a Service Coordinator, including:

• Develops, implements, monitors, and reviews the Individual Family Services Plan (IFSP), including leading initial, periodic, and annual IFSP meetings and ensuring appropriate documentation and distribution.
• Coordinates and monitors the delivery of services and supports from A&I Avenues and community providers to ensure alignment with the IFSP and the child and family’s evolving needs.
• Guides families in understanding service options, accessing resources, resolving concerns, and navigating systems of care, including mediation and formal dispute processes when necessary.
• Maintains consistent monthly contact with families and ensures timely, accurate, and professional documentation in the electronic health record, including Targeted Case Management billing.
• Ensures all documentation, timelines, and processes comply with applicable Federal, State, and A&I Avenues regulations, including maintaining complete and accurate master files and required funding documentation.
• Facilitates transitions and exits, ensuring appropriate notice, documentation, and coordination with receiving programs or providers.
• Serves as a mentor and primary peer resource to new and existing Service Coordinators.
• Assists with onboarding and training of newly hired Service Coordinators.
• Attendance at all scheduled workgroups.
• In-person attendance at all department staff meetings.
• Provides shadowing opportunities, peer coaching and, guidance on complex or high-risk cases.
• Supports team members in understanding compliance standards, timelines, documentation expectations, and best practices.
• Assists the Service Coordination Supervisor in reviewing data reports and identifying trends impacting compliance or service quality.
• Helps identify training needs and contributes to ongoing professional development initiatives.
• Models high standards of family engagement, documentation, and regulatory compliance.
• Supports problem-solving efforts related to challenging family or provider situations.
• Promotes a positive team culture by maintaining a solution-focused mindset, encouraging collaboration, and serving as a morale booster during periods of change or high workload.
• Assists with facilitating or leading Service Coordination meetings and workgroups, as requested.
• Promotes consistency in service delivery practices across the team.
• Serves as a liaison between the team and the Supervisors for operational questions and workflow support (non-disciplinary).
• Communicates emerging trends, concerns, or training needs to the Assistant Director of Early Intervention.

Other Duties/Responsibilities

• May assist with special projects, audits, or quality improvement initiatives.
• May serve as a point of contact in a trainer’s or supervisor’s absence for routine operational questions (non-disciplinary).
• Other duties as assigned.

Job Qualifications

Knowledge, Skill, and Ability

• Demonstrates proficiency in all aspects of Service Coordination.
• Demonstrates a professional, optimistic outlook and supports team resilience through constructive problem-solving and encouragement.
• Strong knowledge of Early Intervention regulations, timelines, and documentation standards.
• Ability to provide mentorships, guidance, and constructive feedback in a supportive manner.
• Strong organizational and problem-solving skills.
• Effective written and verbal communication skills.
• Ability to maintain professionalism and discretion in sensitive situations.
• Ability to work independently and prioritize tasks effectively.
• Ability to work effectively with electronic health records and related systems.
• Possession of a valid driver’s license and ability to meet A&I Avenues’ driving requirements.
• Regular use of a personal mobile device.

Education and Experience

• Bachelor’s degree in human services-related field strongly preferred.
• Minimum of 2-3 years of successful experience as a Service Coordinator or comparable experience in Early Intervention strongly preferred.

Working Environment/Physical Activities

• Office and remote hybrid work environment.
• Ability to work autonomously while remote.
• Effective with shifting roles, responsibilities, and expectations in a dynamic environment.
• Ability to respond to urgent or emergent situations, as needed.

Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. This is an hourly, non-exempt position and it is expected that all duties can be completed in a 40-hour work week. Overtime may not be worked without prior authorization and justification of work demands outside of published agency workflow-related time to task norms.